SCL Health and Safety Policy 24-25

HEALTH & SAFETY POLICY July | 2024

VERSION CONTROL VERSION AUTHOR

DATE

COMMENTS

Head of Health & Safety Head of Health & Safety

20/2/22

Annual review of Health & Safety Policy

10/07/23

New statement of intent. Removed the aims and general policy

headings, revised content and included in Roles & Responsibilities introduction. Updated person with main responsibility for H&S to CEO. Updated roles & responsibilities of CEO, Head of H&S, Director, Head/Site Leads and employees. Updated and redefined H&S arrangements.

Handsam H&S Consultancy

24/06/24 Updated statement of intent, responsibilities and links to new role related operating processes. Revised roles included to ensure full group responsibility and coverage.

Version control is to be employed for any amendments to the content which result in substantive changes to the meaning, intent or outcome of the policy or process described within and must be approved by the Executive Committee. Spelling mistakes or other typographical errors are not required to be subject to Version Control.

POLICY OWNER POLICY OWNER

ACCOUNTABLE EXECUTIVE

Head of Health & Safety

Chief Education Officer

APPROVAL CONTROL Approval of this Policy and subsequent amendments is by the Board DATE APPROVED APPROVED REQUIRED BY July 24

Safe and Sound Governance Board

CONTENTS

Health & Safety Statement of Intent ...................................................................................................................................5 Roles and Responsibilities ..........................................................................................................................................................6 Chief Executive Officer ............................................................................................................................................................6 Senior Leadership ....................................................................................................................................................................... 7 Head of Health & Safety ......................................................................................................................................................... 7 Regional Health and Safety Leads.................................................................................................................................9 Senior Leadership ..................................................................................................................................................................... 10 Divisional Middle Leadership ............................................................................................................................................ 10 Responsibilities of Staff for Learners and Others in their Care .................................................................11 All Employees ............................................................................................................................................................................... 12 Safe and Sound Governance Board .......................................................................................................................... 13 Health & Safety Arrangements ............................................................................................................................................. 13 Site Safety ....................................................................................................................................................................................... 13 Policies............................................................................................................................................................................................... 14 Procedures & Guidance ....................................................................................................................................................... 15 Risk Assessments ...................................................................................................................................................................... 15 Supporting Students with Medical Conditions........................................ 1Error! Bookmark not defined. Supporting Staff with Medical Conditions .................................................................................................................... 17 Appendix One ..................................................................................................................................................................................... 17 Appendix Two .................................................................................................................................................................................... 27

SCL Education Group (hereafter referred to as SCL) is committed to fully accept the obligations placed upon it by the Health and Safety at Work Act (1974) and related Health, Safety and Wellbeing Regulations. SCL believes that successful implementation of this policy depends upon the cooperation of all employees who also have responsibility to take reasonable care for their own health, safety and wellbeing and for the health, safety and wellbeing of others who may be affected by their activities and actions such as our learners, apprentices, partners, visitors and contractors. This policy aims to provide, so far as it is reasonably practicable, for our employees and our learners, safe and healthy working and learning environments and conditions, as well as a positive culture across SCL, where staff at all levels are involved and committed to maintaining excellent Health and Safety standards, and where management’s commitment is clearly demonstrated. The Management and Board members of SCL are committed to: • Ensuring that all reasonably practicable steps are taken to ensure the health, safety and welfare of all employees and learners. • Protecting people other than employees and learners at work against risks to their health and safety arising out of our work and activities. • Establishing and maintaining safe working procedures for staff and learners. • Providing, maintaining and using safe buildings and safe equipment. • Ensuring audits and checks are caried out on buildings and facilities we lease to ensure minimum safety standards are met to protect learners, staff and visitors • Creating safety awareness, by providing appropriate training, if necessary, amongst staff and learners • Ensuring all staff are competent to do their work by providing training, information and supervision. • Formulating and implementing effective procedures for use in the event of fire and other emergencies. • Identifying hazards in the workplace/sites through thorough audits, inspections, risk assessments and control measures as necessary. • Investigating accidents and taking steps to prevent a re-occurrence. • Co-operating with partners and others we work with on Health & Safety matters. • Auditing our health and safety systems and processes regularly to ensure effectiveness and compliance with the law and various regulations. • Regular review of this policy, our practices and processes to ensure best practice.

The policy will be reviewed on a yearly basis, or when required, to ensure its effectiveness and revised as appropriate. CEO, Bradley Rushton Signature: Brad Rushton

Date: July 24

Health and Safety is a priority for SCL, and of paramount importance to our staff and our business, and key importance will be attached to the achievement of Health and Safety objectives, next to other business objectives. SCL seeks to perform beyond a level of basic compliance and to become an exemplar and leader in the sports, creative arts, esports and education industry regarding safety risk management. This policy is an integral part of the SCL Health & Safety Management System, which is drawn up, overseen, and monitored by the Safe and Sound Governance Board and Head of Health and Safety on behalf of the CEO and Senior Executive Board. The Health and Safety Policy Statement and related policies and procedures will be agreed by the CEO and Executive Management Board in consultation with the Head of Health and Safety. The Policy is executed through the Head of Health & Safety, who have been allocated specific responsibilities for managing and leading on Health and Safety. Emphasis is placed on recognising potential hazards and accident risks and taking steps to minimise their effect on employees and others. Specific responsibilities are as below: Chief Executive Officer The CEO has overall responsibility for Health & Safety at SCL and setting the policy. It is the responsibility of CEO and Executive Board to ensure, so far as is reasonably practicable the provision of a safe and healthy working environment for all SCL personnel (employed, contracted, or seconded) and others affected by SCL business; and to provide the resources, information, training, and supervision required for this purpose. The CEO may delegate duties to the Head of Health & Safety who will provide support to meet the responsibilities. Delegation of the individual duties and responsibilities to employees does not in any way detract or remove the ultimate responsibility and duty of care placed on the above person by the Health and Safety at work Act 1974. The CEO’s Health and Safety responsibilities are to ensure he:

• Leads in developing a positive Health and Safety culture throughout the organisation. • Monitors the effectiveness of the Health & Safety Policy and the safe working practices described within it and shall revise and amend it as necessary on a regular basis. • Provides sufficient resources, both financial and physical, are available so that the Policy and its arrangements can be implemented effectively. • Provides appropriate insurance cover. • Sets Health and Safety targets and review the Health and Safety performance of the company on an annual basis. • Engages in and promote the active participation of workers in improving Health and Safety. • Ensures a competent person is named in the policy to fulfil legal duties as directed in Management regulations. • Ensures the Policy is effectively administered, monitored, and implemented and that necessary alterations are made to the Policy to reflect changes in legislation or SCL undertaking. The CEO will brief the Co-Owners and relevant board members through Shareholder Board meetings as per the meeting cycle, on any up-coming Health and Safety changes or concerns. Senior Leadership This comprises of the Chief Education Officer, Chief Operations Officer and Chief Finance Officer. Each are responsible for compliance with Health and Safety regulations in their various divisions and departments they are responsible for. They have the delegated authority to make management decisions in the absence of the CEO, as proves necessary, to ensure the continuing quality of service. Head of Health & Safety The Head of Health & Safety has the delegated authority to provide strategic leadership and direction of Health & Safety and make Health & Safety related decisions on behalf of the CEO in collaboration with the Senior Leadership and board. Competent health and safety advice, support and training to management and employees of SCL will be provided through the Head of Health and Safety who is supported by Health & Safety Leads. The Head of Health & Safety will advise SCL on complying with Health and Safety Legislation and best practice, as well as provide the board with appropriate reports on the implementation of this Policy and its effectiveness in controlling Health and Safety risks. The Head of Health & Safety will ensure:

• Appropriate planning, development, implementation and monitoring of Health & Safety management system, processes, practices and procedures for the various divisions. • Procedures and systems for the prevention, reporting, recording and investigating of accidents, as well as meet RIDDOR requirements. • Suitable risk, fire safety and COSHH (Control of Substances Hazardous to Health) assessments are in place and reviewed regularly. • All employees receive adequate and appropriate training in their tasks and for any equipment they use, and any pertinent information is distributed to the appropriate persons. • Procedures are put in place to ensure that disciplinary action is taken against all employees who do not comply with the requirements as detailed in the Policy documents. • Procedures are put in place to ensure that liaison with external Health & Safety organisations and enforcement agencies are instigated and maintained. • Procedures are put in place to ensure that all work equipment is in good condition, adequately maintained and guarded, is suitable for the purpose for which it is used and has any required certificates of inspection or examination. • Procedures are put in place to ensure that any hazardous substances are stored and handled in accordance with established rules and procedures. • Procedures are put in place to ensure that written instructions are provided to establish working methods, to outline the potential hazards at each stage and indicate the precautions to be observed, and work is carried out as planned and in compliance with relevant legislation. • Procedures are put in place to ensure that any required protective equipment is provided free of charge, issued and used correctly. • Procedures are put in place to ensure adequate inspection and audits of our sites, and Health & Safety processes and system. • Monitor trends, analyse data and provide detailed feedback and information to the board and leadership team on accidents, RIDDOR numbers and root cause, audit performance and other pertinent matters. • Brief relevant board members through Safe and Sound Governance Board meetings as per the meeting cycle, on any up-coming Health and Safety changes or concerns. • Procure the services and support of a Competent External Advisor on Health and Safety. • Ensure all H&S operating processes and procedures are carried out by all staff in line with the defined levels of regularity and standards.

Regional Health & Safety Leads The Regional Health & Safety Leads will ensure the following for their allocated education sites: • Appropriate planning, development, implementation and monitoring of Health & Safety management system, processes, practices and procedures for the various divisions. • Carry out full annual deep dive H&S audits in line with defined procedure (refer to Appendix Two for full audit template/checks) • Procedures and systems for the prevention, reporting, recording and investigating of accidents, as well as meet RIDDOR requirements. • Suitable risk, fire safety and COSHH (Control of Substances Hazardous to Health) assessments are in place and reviewed regularly. • All employees receive adequate and appropriate training in their tasks and for any equipment they use, and any pertinent information is distributed to the appropriate persons. • Procedures are put in place to ensure that all work equipment is in good condition, adequately maintained and guarded, is suitable for the purpose for which it is used and has any required certificates of inspection or examination. • Procedures are put in place to ensure that any hazardous substances are stored and handled in accordance with established rules and procedures. • Procedures are put in place to ensure that written instructions are provided to establish working methods, to outline the potential hazards at each stage and indicate the precautions to be observed, and work is carried out as planned and in compliance with relevant legislation. • Procedures are put in place to ensure that any required protective equipment is provided free of charge, issued and used correctly. • Procedures are put in place to ensure adequate inspection and audits of our sites, and Health & Safety processes and system. • Monitor trends, analyse data and provide detailed feedback and information to the board and leadership team on accidents, RIDDOR numbers and root cause, audit performance and other pertinent matters. • Ensure all H&S operating processes and procedures are carried out by all staff in line with the defined levels of regularity and standards. • Support, influence and mentor all stakeholders in H&S matters when identified or required.

Senior Leadership (e.g. Directors, Heads of Departments) The Directors and Heads are responsible for ensuring compliance with the Health & Safety policies and procedures amongst their team and in their various divisions and departments. Their duties include and is not limited to, • Ensure team have a working knowledge of the Health and Safety Policy and ensure this is implemented. • Ensure that sufficient training is provided for all activities and tasks. • Promote safety and lead by example. • Consult with staff on safety, sharing Health and Safety minutes and any relevant Policy changes. • Ensure safe working practices are adopted successfully. • Review all Health & Safety requirements and recommendations and support their implementation. • Attend quarterly Health and Safety meetings. • Implement all statutory and regulatory safety advice, ensuring OFSTED and HSE compliance. • Ensure appropriate allocation of funds available for equipment and supervision. • Ensure all H&S operating processes and procedures are carried out by all staff in line with the defined levels of regularity and standards.

Divisional Middle Leadership (e.g. Regional Managers, Curriculum Managers, Site Leads, Head of Performance)

• Ensure site risk assessments and safety requirements are up to date. • Ensure regular site inspections and audits are completed and recorded and corrective action are raised and followed through to completion (refer to Appendix One for role related processes) • Ensure each building or placement is aware of and has an implemented emergency evacuation plan. Fire evacuation drills must be completed at least 2 times a year across of sites and offices • Ensure all staff within department or region are included in regular consultation. This will be through CPD sessions or regular Health and Safety meetings. • Ensure sufficient training is identified for key staff within department or region to allow them to successfully undertake roles and responsibilities. All new employees must complete Health & Safety Induction on their first day, and a Health and Safety Awareness training in their first 2 weeks. • Identify hazards present in any activity or placement ensuring that sufficient Risk Assessments are in place and shared with key stakeholders. Regional Managers must

ensure that site Risk Assessment is in place for each location. The site Risk Assessment will be reviewed after each near miss, accident, incident or change in process. Each site Risk Assessment must be reviewed annually as a minimum. • Partake in the development and implementation of safe systems of work in collaboration with the Health & Safety team and other relevant stakeholders. • Ensure all accidents are reported and investigated. • Ensure that any ill-health situations that are caused by work activities are reported and investigated. • Ensure sufficient First Aid arrangements are in place with appropriate number of first aid trained staff present at every shift. • Responsible for fire and emergency management on site • All staff receive and implement relevant policies. • Ensure that the poster ‘Health and Safety Law’ - What You Should Know’ will be displayed in a prominent position in the workplace (each placement). This must be available to be read by all employees. • Ensure Visitor Safety and Safeguarding poster is available in every site • Ensure all H&S operating processes and procedures are carried out by all staff in line with the defined levels of regularity and standards. Responsibilities of Staff for Learners and Others in their Care All employees are responsible for the Health and Safety arrangements in relation to staff, learners, and volunteer helpers under their supervision. They will monitor their own work activities and take all reasonable steps to: • Exercise effective supervision over all those for whom they are responsible, including learners. • Be aware of and implement safe working practices and to set a good example personally, identify actual and potential hazards and introduce procedures to minimise the possibility of mishap. • Ensure regular site inspections and audits are completed and recorded and corrective action are raised and followed through to completion (refer to Appendix One for role related processes) • Ensure that any equipment or tools used are appropriate to that use and meet accepted safety standards. • Provide written job instructions, warning notices and signs as appropriate. • Provide appropriate clothing and safety equipment as necessary and ensure that these are used as required. • Minimise the occasions when an individual is required to partake in lone working, particularly in a hazardous situation or on a hazardous task/process.

• Evaluate promptly and, where appropriate, act on criticism or breach of Health and Safety arrangements. • Report accidents promptly. Investigate all accidents, near miss or personal injury and take appropriate remedial action. • Provide for adequate instruction, information, and training in safe working methods and recommend suitable “off the job” training. • Staff must ensure that all site security and safeguarding measures are fully implemented in accordance with SCL policies and site Risk Assessments.

All Employees The Employees’ Health and Safety responsibilities are to ensure that they:

• Understand SCL’s Health and Safety Policy and appreciate the allocated responsibilities. • Co-operate with SCL to comply with the requirements of Health and Safety legislation. • Attend and complete all required/mandatory training. • Observe safety rules, procedures, and safe systems of work at all times. • Not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety, or welfare. • Do not endanger themselves or other persons through their actions or failures to act. • Refrain from horseplay / dangerous play. • Do not operate any work equipment unless they have been fully trained and instructed in its operation and have been authorised to use it by SCL. • Only use equipment, which is in good condition and appropriate for the task. • Correctly use appropriate safety equipment provided and Personal Protective Equipment. • Avoid improvisation, report all defects in equipment and materials, or any obvious safety or health hazards. • Report all accidents, incidents and damage following the company accident reporting procedure, whether persons are injured or not. • Make suggestions to improve Health and Safety in SCL undertaking to the Operations Director. • Conform to all safety instructions given by those with a highest responsibility for Health and Safety. • Co-operate with the Health and Safety Team and act on their recommendations. • Set a good personal example. • Inform management of any change to their state of health, either temporary or permanent, which might affect their working ability or their suitability to carry out any particular task or tasks.

• Fully understand that disciplinary action may be taken against any employee contravening the requirements of legislation or SCL Safety Policy.

Safe and Sound Governance Board The objective of the Safe and Sound Governance Board is to promote cooperation between management and staff initiating, developing, supporting, championing the Health and Safety of staff and learners. It is also a forum for discussion and collective decision making of Health and Safety matters and for consultation with key stakeholders and representatives of SCL employees on Health and Safety matters. The Board is made up from key members of governance and SCL management team who will meet every two months to discuss and agree on Health & Safety matters that affect their various divisions and the business. The members of the 2024/2025 Safe and Sound Board are:

Chair of SCL Board

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Two Link SCL Governors Chief Executive Officer Chief Operating Officer Chief Education Officer Director of Safeguarding

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Director of People

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Head of Health and Safety

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Safety related policies, procedures and guidance as well as various risk assessments and safe systems of work are provided as a preventative rather than reactive measures. Site Safety All third-party facilities are legally contracted to comply and maintain defined H&S expectations and standards in line with:

• Health and Safety at Work etc. Act 1974 • Management of Health and Safety at Work Regulations 1999 • Construction (Design and Management) Regulations 2015 • Occupiers Liability Acts 1957/1984

Contractors may visit SCL sites to perform tasks such as window cleaning, electrical equipment testing, lift servicing, vehicle repairs, and construction work. Their presence can be permanent (e.g., catering), occasional (e.g., service engineers), or for one-time projects (e.g., construction workers). Work conducted by contractors for SCL may be governed by a civil contract. Health and safety legislation now requires SCL to consider their competence and the allocation of resources to ensure safe work practices. In any client/contractor relationship, both parties have obligations under health and safety law. SCL must evaluate the health and safety implications of the work they require from contractors and ensure that the contractors are competent to perform the tasks safely. Legal and financial processes are in place where facilities are deemed non- compliant against that stipulated in the facility agreements Health and safety are not the only factors to consider in procurement. When hiring contractors SCL will also verify the financial status of the companies and consider other aspects such as insurance coverage and waste disposal/carrier licenses. All facilities we use and own are audited by the Health & Safety team on a yearly basis to ensure they meet health and safety and fire regulations for buildings (refer to Appendix One and Appendix Two). Related Policies This overarching policy is supported by safety related policies and procedures and specific guidance. These operating procedures and guidance give employees further information on what arrangements should be in place and give specific responsibilities to certain roles and safety related areas across SCL, to ensure effective health and safety management. Below is a list of polices on various topics that affect the business but form part of the company’s Health & Safety Policy and in common with that policy, extends through the whole business. Such policies include:

Health & Safety Training Accident Reporting Policy

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Environment Policy

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Alcohol and Drugs Policy

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Fire Safety Policy

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First Aid at Work Policy

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Lone Working Driving Policy

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Display Screen Equipment (DSE)

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Site Visitors Safety & Safeguarding

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Work Equipment

•

Administration of Medication

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Transport & Minibus

•

Trips

•

Equal Opportunities Disability Accessibility

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Procedures & Guidance

• SCL H&S Role Related Operating Processes • Fire Safety & Emergency Procedures • Electricity Safety • Defective Equipment • Road Traffic Accidents Procedure • Accident Reporting & Investigation Procedure • Manual Handling • Risk Assessment • Site Health & Safety Due Diligence • Health & Safety Self-Audits/Inspections • Enforcement • New & Expectant Mothers • Work Placement /Experience & Apprenticeships • PEEPs (Personal Emergency Evacuation Procedure)

Risk Assessments The Health & Safety team will produce Generic Risk Assessments for all areas of the business including activities and sites. These will be used as a base to write site-specific and activity-specific risk assessments, that cover only risk areas that are unique to a site if any. Training will be provided to all employees who are responsible for writing specific risk assessments. Some of the generic risk assessments include but not limited to:

• Control of Substances Hazardous to Health (COSHH) • Vulnerable Persons and Young Workers • New & Expectant Mothers • Fire Risk Assessment • Driving for Work • Site-Specific Risk Assessments • Task/Activity-Specific Risk Assessments

• PEEPs (Personal Emergency Evacuation Procedure) • Transport and Trips

We also suggest including how performance will be measured within that section

SCL will ensure that children and learners with medical conditions can participate fully in the curriculum and enjoy the same opportunities as any other child or learner, and that appropriate adjustments and extra support are provided. All staff are aware that children and learners should not be forced to take part in activities if they are unwell. They should also be aware of children and learners who have been advised to avoid/take special precautions during activity, and the potential triggers for a child’s or learners medical condition when exercising and how to minimise these. Staff will ensure that children and learners have the appropriate medication, equipment and food with them during physical activity. No members of staff are obliged to give, or oversee the giving of, medication to children and learners. Only the staff who are authorised and trained in the giving of medication are authorised to give or oversee the taking of medication. Staff will only oversee the administration of medicines prescribed by a qualified medical practitioner or nurse consultant. SCL will never accept medicines that have been taken out of the container as originally dispensed nor make changes to dosages on parental instructions. SCL arrangements for administering medication are in line with the government guidance in Supporting Pupils at School with Medical Conditions. All staff are responsible for: • Knowing the arrangements and following the SCL’s procedures; • Knowing how to call for help in an emergency (this includes temporary and support staff); and • Reporting any problems to the person appointed to support children’s or learners with medical conditions and oversee the administration of medication.

SCL believes that taking a sensitive approach is important when working with staff with medical conditions and will always keep within the confines of the law, both at recruitment and employment stage. Employees are protected by law when it comes to asking questions about medical conditions and will comply with said law. SCL must be able to show that they had a valid reason for asking a question. SCL will therefore only ask about a medical condition if it’s thought that the condition might affect the employee’s ability to do their job, but disclosure is at the discretion of the employee. SCL also has a right to ask for medical certificates and proof of any condition, including fit notes if necessary, which will always be kept in a secure place. Some staff will have little difficulty working around their medical conditions, but others may struggle, requiring more support and resources. SCL will always communicate effectively with the individual to ensure they have the help they need from SCL. SCL will always be respectful should the member of staff request minimal disclosure or attention.

Role Related H&S Operating Processes Division - SCL Active Every Two Weeks Active Coach H&S Checks Site Entry and Surrounding Environment

• Visitor ‘sign in’ sheet is in place and used effectively. • All staff are wearing their SCL lanyard. • Building and classrooms secured so intruders are unable to walk in.

Site Displays and Important Information

• Display boards in place which includes the following information:

SCL safeguarding hotline

Site phone number

o Site first aider (including location of first aid box)

Ofsted Registration

Public Liability Insurance SCL Active Operations Policy

o Site risk assessment printed and signed

Fire Safety

• Fire exits are accessible and not blocked. • Fire extinguishers are in place and accessible. • Termly fire drill needs to have been recorded

First Aid

• First aid boxes and fully stocked and all items are in date. • Grab bag is in use for outside activities • Appointed and trained first aiders are always present on site while staff and learners are present.

Food Handling

• Staff handling food have the relevant certification. • Staff are utilising the correct PPE (blue gloves, hair tied up & aprons). • The correct chopping boards are being utilised. • Allergens are displayed. • Opened food is labelled and wrapped in clingfilm. • Food is stored correctly i.e. fridge, dry cupboard. • All relevant paperwork is completed daily (fridge temperature, pest sighting, cleaning, delivery temperature). • Supervision of EYFS children during snack time is within sight & sound.

Learner Safety and Wellbeing

• Full and accurate record of learner medical conditions, disabilities and/or health risks. • Clear rules and boundaries in place • Equipment not in use to be stored correctly • Equipment not owned by SCL and not in use to be coned off and ‘out of bounds’

Area Checks

• Risk assessment carried out and recorded on correct form • Registers taken and uploaded • Floors are free from hazards such as poorly managed cables, defective equipment, slip or trips hazards. • Classroom has no obvious electrical hazards such as defective equipment, loose wires around plugs or wall sockets etc. All SCL electrical items to be PAT tested annually • Are permanent fixtures in good condition and securely fastened, e.g. cupboards, display boards, shelving? • Are hot surfaces of radiators etc protected where necessary to prevent the risk of burns to vulnerable young people? • Lighting is sufficient.

Classroom is well ventilated.

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• Classroom temperature is at least 18 degrees or higher. • Furniture arranged to allow safe access to classroom and safe environment for learning. • Bins are not overflowing and well managed/maintained. • Site phone and walkie talkies working correctly and in use.

Every Six Weeks Area Manager H&S Check Staff Training and H&S Compliance

• All staff have completed their mandatory Food Hygiene and Safeguarding training. • All staff are completing their daily H&S checks, recording their evidence. • All H&S and fire risk assessments are in place and stored within an easy to access H&S folder (paper or online) • All staff are fully compliant with SCL accident reporting policy and procedures, including online upload. • All staff are fully compliant with SCL safeguarding policy and procedures.

Site Entry and Surrounding Environment

• Staff, learner and visitor ‘sign in’ book is in place and used effectively. • All staff and learners are wearing their SCL lanyard and uniform.

Site Displays and Important Information

• Display boards in place which includes the following information:

SCL safeguarding hotline

Site phone number

o Site first aider (including location of first aid box)

Ofsted Registration

Public Liability Insurance SCL Active Operations Policy

o Site risk assessment printed and signed

Fire Safety

• Fire exits are accessible and not blocked. • Fire extinguishers are in place and accessible. • Fire action notice, signs and evacuation plan is visible and clearly shows emergency contact number and assembly points.

First Aid

• First aid boxes and fully stocked and all items are in date. • Grab bag is in use for outside activities

• Appointed and trained first aiders are always present on site while staff and learners are present.

Food Handling

Area Checks

• Floors are free from hazards such as poorly managed cables, defective equipment, slip or trips hazards. • Classroom has no obvious electrical hazards such as defective equipment, loose wires around plugs or wall sockets etc. • Lighting is sufficient. • Classroom is well ventilated. • Classroom temperature is at least 18 degrees or higher. • Furniture arranged to allow safe access to classroom and safe environment for learning. • Bins are not overflowing and well managed/maintained.

Practical Facility Checks

• Floors are free from hazards such as glass, defective equipment, hazardous substances and trips hazards. • There is adequate and readily available supply of portable drinking water. • Toilets, changing and shower facilities are clean and tidy with hand washing and drying facilities. • All areas are cleaned to a reasonable standard.

Learner Safety and Wellbeing

Accidents and Risks

• Staff/coaches carry out dynamic risk assessments (DRA) before and after activities. • Action is taken immediately to remove accident risks when seen. • Equipment is suitable and safe for the activity.

Division - SCL College Every Two Weeks Teacher H&S Checks Site Entry and Surrounding Environment

• Staff effective monitor, control and challenge entry to their education site (especially where the site is also used for public activity). Where possible, learner entry points are staffed. • Staff, learner and visitor ‘sign in’ book is in place and used effectively. • All staff and learners are wearing their SCL lanyard. • Access steps or ramps are provided with handrails and properly maintained. • Kitchens and bars secured by locking. No alcohol or knives available to students.

Site Displays and Important Information

• Display boards in place which includes the following information:

SCL safeguarding team.

SCL H&S team

SCL site leadership team.

o Site first aider (including location of first aid box)

Site fire warden

o Fire evacuation procedure and assembly point.

o Important contact details for safeguarding organisations etc.

Visitor safety information poster.

Fire Safety

• Appointed and trained fire marshals are always present on site while staff and learners are present. • Fire exits are accessible and not blocked. • Fire extinguishers are in place and accessible. • Fire action notice, signs and evacuation plan is visible and clearly shows emergency contact number and assembly points.

First Aid

• First aid boxes and fully stocked and all items are in date (responsibility of the facility provider but need to be checked by SCL staff)

• Appointed and trained first aiders are always present on site while staff and learners are present.

Learner Safety and Wellbeing

• Full and accurate record of learner medical conditions, disabilities and/or health risks (accessible within a group profile or within ProMonitor). • There are suitable and sufficient PEEP (personal emergency evacuation plan) in place for learners with mobility, disability, visual or auditory conditions. • Where appropriate, toilets are stocked with relevant female amenities including sanitary products etc.

Classroom Checks

• Floors are free from hazards such as poorly managed cables, defective equipment, slip or trips hazards. • Classroom has no obvious electrical hazards such as defective equipment, loose wires around plugs or wall sockets etc. • Are permanent fixtures in good condition and securely fastened, e.g. cupboards, display boards, shelving? • Is furniture in good repair and suitable for the size of the user, whether adult or child? • Where window restrictors are fitted to upper-floor windows, are they in good working order? • Are hot surfaces of radiators etc protected where necessary to prevent the risk of burns to vulnerable young people? • Lighting is sufficient (including lighting within practical studios where there is no natural light) • Classroom is well ventilated. • Classroom temperature is at least 18 degrees or higher (unless temperatures need to be cooler due to practical activities e.g. creative studios) • Furniture arranged to allow safe access to classroom and safe environment for learning. • Bins are not overflowing and well managed/maintained.

Every Two Weeks Academy Manager/Education Site Lead H&S Checks Risk Assessments

• High quality and relevant risk assessment is in place for the delivery of practical, high- risk activity which are accessible for staff at all times. • Are all risk assessment controls being effectively carried out by all coaches (e.g. learners actively encouraged to wear shinpads for training etc.)

Fire Safety

First Aid

• First aid boxes and fully stocked and all items are in date (responsibility of the facility provider but need to be checked by SCL staff) • Appointed and trained first aiders are always present on site while staff and learners are present.

Practical Facility Checks

Learner Safety and Wellbeing

• Full and accurate record of learner medical conditions, disabilities and/or health risks (accessible within a group profile or within ProMonitor). • There are suitable and sufficient PEEP plans in place for learners with mobility, disability, visual or auditory conditions. • Where appropriate, toilets are stocked with relevant female amenities including sanitary products etc.

Accidents and Risks

Every Six Weeks Curriculum Manager H&S Checks Risk Assessments

• High quality and relevant risk assessment is in place for the delivery of practical, high- risk activity.

• Are all risk assessment controls being effectively carried out by all coaches (e.g. learners actively encouraged to wear shinpads for training etc.)

Staff Training and H&S Compliance

• All staff have completed their mandatory H&S and Safeguarding training. • All staff are completing their bi-weekly H&S checks, recording their evidence within Xenia. • All H&S and fire risk assessments are in place and stored within an easy to access H&S folder (paper or online) • All staff are fully compliant with SCL accident reporting policy and procedures. • All staff are fully compliant with SCL safeguarding policy and procedures.

Site Entry and Surrounding Environment

Site Displays and Important Information

• Display boards in place which includes the following information:

SCL safeguarding team.

SCL H&S team

SCL site leadership team.

o Site first aider (including location of first aid box)

Site fire warden

o Fire evacuation procedure and assembly point.

o Important contact details for safeguarding organisations etc.

Visitor safety information poster.

Fire Safety

First Aid

• First aid boxes and fully stocked and all items are in date. • Appointed and trained first aiders are always present on site while staff and learners are present.

Classroom Checks

• Floors are free from hazards such as poorly managed cables, defective equipment, slip or trips hazards. • Classroom has no obvious electrical hazards such as defective equipment, loose wires around plugs or wall sockets etc. • Lighting is sufficient (including lighting within practical studios where there is no natural light) • Classroom is well ventilated. • Classroom temperature is at least 18 degrees or higher (unless temperatures need to be cooler due to practical activities e.g. creative studios) • Furniture arranged to allow safe access to classroom and safe environment for learning. • Bins are not overflowing and well managed/maintained.

Practical Facility Checks

Learner Safety and Wellbeing

• Full and accurate record of learner medical conditions, disabilities and/or health risks. • There are suitable and sufficient PEEP plans in place for learners with mobility, disability, visual or auditory conditions.

Accidents and Risks

Division – SCL Professional Monthly Trainer H&S Checks Learner Safety and Wellbeing

• Full and accurate record of learner medical conditions, disabilities and/or health risks contained within the group profile. • Safeguarding, Prevent, British values, EDI and health and safety to be covered by the trainer at learner induction and every progress review. • Trainers to understand the employer’s health and safety processes if visiting site.

Venue/Employer Classroom Checks

• Floors are free from hazards such as poorly managed cables, defective equipment, slip or trips hazards. • Classroom has no obvious electrical hazards such as defective equipment, loose wires around plugs or wall sockets etc. • Are permanent fixtures in good condition and securely fastened, e.g. cupboards, display boards, shelving? • Is furniture in good repair and suitable for the size of the user, whether adult or child? • Where window restrictors are fitted to upper-floor windows, are they in good working order? • Are hot surfaces of radiators etc protected where necessary to prevent the risk of burns to vulnerable young people? • Lighting is sufficient (including lighting within practical studios where there is no natural light) • Classroom is well ventilated. • Classroom temperature is at least 18 degrees or higher (unless temperatures need to be cooler due to practical activities e.g. creative studios) • Furniture arranged to allow safe access to classroom and safe environment for learning. • Bins are not overflowing and well managed/maintained. • Report any concerns to the employer’s representative.

Monthly Head of Performance or Employer H&S Checks Risk Assessments

• High quality and relevant young person’s risk assessment is in place and in the learners file for each 16-18 learner. • Monitor employer liability insurance expiry dates and ensure the information is updated with by the H&S team.

Staff Training and H&S Compliance

• All staff have completed their mandatory H&S and Safeguarding training. • All staff are fully compliant with SCL safeguarding policy and procedures.

Learner Safety and Wellbeing

• Full and accurate record of learner medical conditions, disabilities and/or health risks within the group profiles. • Monitor safeguarding incidents via MyConcern and take appropriate action in conjunction with the SCL Safeguarding team.

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