HEALTH & SAFETY POLICY
JULY 2023
VERSION CONTROL
VERSION AUTHOR
DATE
COMMENTS
V6
Shamiza Ahmed 20.2.23 Annual review of Health & Safety Policy
V7
Ike Aigbogun
10/07/23 New statement of intent.
Removed the aims and general policy headings, revised content and included in Roles & Responsibilities introduction. Updated person with main responsibility for H&S to CEO. Updated roles & responsibilities of CEO, Head of H&S, Director, Head/Site Leads and employees. Updated H&S arrangements section.
Version control is to be employed for any amendments to the content which result in substantive changes to the meaning, intent or outcome of the policy or process described within and must be approved by the Executive Committee. Spelling mistakes or other typographical errors are not required to be subject to Version Control.
POLICY OWNER
POLICY OWNER
ACCOUNTABLE EXECUTIVE
Ike Aigbogun
Kate Lou
APPROVAL CONTROL
Approval of this Policy and subsequent amendments is by the Board
DATE APPROVED
APPROVED REQUIRED BY Exec Policy Governance Board
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CONTENT
Health & Safety Statement of Intent .................................................................................4
Roles and Responsibilities .................................................................................................5
Chief Executive Officer.............................................................................................................. 5
Head of Health & Safety............................................................................................................ 6
Directors .................................................................................................................................. 7
Regional Managers/Head of Department/Building Managers/Site Leads ................................... 7
Responsibilities of Staff for Learners and Others in their Care .................................................... 8
All Employees ........................................................................................................................... 8
Health & Safety Committee ...................................................................................................... 9
Health & Safety Arrangements .......................................................................................10
Policies................................................................................................................................... 10
Procedures & Guidance .......................................................................................................... 10
Risk Assessments.................................................................................................................... 10
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Health & Safety Statement of Intent
SCL Education Group (hereafter referred to as SCL) is committed to fully accept the obligations placed upon it by the Health and Safety at Work Act (1974) and related Health, Safety and Wellbeing Regulations.
SCL believes that successful implementation of this policy depends upon the cooperation of all employees who also have responsibility to take reasonable care for their own health, safety and wellbeing and for the health, safety and wellbeing of others who may be affected by their activities and actions such as our learners, apprentices, partners, visitors and contractors. This policy aims to provide, so far as it is reasonably practicable, for our employees when working on the premises or elsewhere and our learners, a safe and healthy working environment and conditions, as well as a positive culture across SCL, where staff at all levels are involved and committed to maintaining excellent Health and Safety standards, and where management ’s commitment is clearly demonstrated.
The Management and Board members of SCL are committed to:
• Ensuring that all reasonable steps are taken to ensure the health, safety and welfare of all employees and learners. • Protecting people other than employees and learners at work against risks to their health and safety arising out of our work and activities. • Establishing and maintaining safe working procedures for staff and learners. • Providing, maintaining and using safe buildings and safe equipment. • Creating safety awareness, by providing appropriate training, if necessary, amongst staff and learners • Ensuring all staff are competent to do their work by providing training, information and supervision. • Formulating and implementing effective procedures for use in the event of fire and other emergencies. • Identifying hazards in the workplace/sites through thorough risk assessments and control measures as necessary. • Investigating accidents and taking steps to prevent a re-occurrence. • Co-operating with partners and others we work with on Health & Safety matters. • Auditing our health and safety systems and processes regularly to ensure effectiveness and compliance with the law and various regulations. • Regular review of this policy, our practices and processes to ensure best practice.
The policy will be reviewed on a yearly basis to ensure its effectiveness and revised as appropriate.
CEO, Bradley Rushton
Signature:
Date:
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Roles and Responsibilities
Health and Safety is a priority for SCL, and of paramount importance to our staff and our business, and key importance will be attached to the achievement of Health and Safety objectives, next to other business objectives. SCL seeks to perform beyond a level of basic compliance and to become an exemplar and leader in the sports and education industry regarding safety risk management. This policy is an integral part of the SCL Health & Safety Management System, which is drawn up, overseen, and monitored by the Health & Safety Committee and Head of Health and Safety on behalf of the CEO and Senior Executive Board. The Health and Safety Policy Statement and related policies and procedures will be agreed by the CEO and Executive Management Board in consultation with the Head of Health and Safety. The Policy is executed through the Head of Health & Safety, who have been allocated specific responsibilities for managing and leading on Health and Safety. Emphasis is placed on recognising potential hazards and accident risks and taking steps to minimise their effect on employees and others.
Specific responsibilities are as below:
Chief Executive Officer The CEO has overall responsibility for Health & Safety at SCL and setting the policy.
It is the responsibility of CEO and Executive Board to ensure, so far as is reasonably practicable the provision of a safe and healthy working environment for all SCL personnel (employed, contracted, or seconded) and others affected by SCL business; and to provide the resources, information, training, and supervision required for this purpose. The CEO may delegate duties to the Head of Health & Safety who will provide support to meet the responsibilities. Delegation of the individual duties and responsibilities to employees does not in any way detract or remove the ultimate responsibility and duty of care placed on the above person by the Health and Safety at work Act 1974.
The CEO’s Health and Safety responsibilities are to ensure he:
• Leads in developing a positive Health and Safety culture throughout the organisation. • Monitors the effectiveness of the Health & Safety Policy and the safe working practices described within it and shall revise and amend it as necessary on a regular basis. • Provides sufficient resources, both financial and physical, are available so that the Policy and its arrangements can be implemented effectively. • Provides appropriate insurance cover. • Sets Health and Safety targets and review the Health and Safety performance of the company on an annual basis. • Engages in and promote the active participation of workers in improving Health and Safety. • Ensures a competent person is named in the policy to fulfil legal duties as directed in Management regulations.
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• Ensures the Policy is effectively administered, monitored, and implemented and that necessary alterations are made to the Policy to reflect changes in legislation or SCL undertaking.
The CEO will brief the Co-Owners and relevant board members through Shareholder Board meetings as per the meeting cycle, on any up-coming Health and Safety changes or concerns.
Head of Health & Safety
The Head of Health & Safety has the delegated authority to provide strategic leadership and direction of Health & Safety and make Health & Safety related decisions on behalf of the CEO in collaboration with the Directors and board. Competent health and safety advice to management and employees of SCL will be provided through the Head of Health and Safety who is supported by Health & Safety Leads. The Head of Health & Safety will carry out the Competent Person role for SCL. Providing advice when required, to management and employees in any aspect of Health and Safety and will advise SCL on complying with Health and Safety Laws, as well as provide the board with appropriate reports on the implementation of this Policy and its effectiveness in controlling Health and Safety risks.
The Head of Health & Safety will ensure:
• Appropriate planning, development, implementation and monitoring of Health & Safety management system, processes, practices and procedures for the various divisions. • Procedures and systems for the prevention, reporting, recording and investigating of accidents, as well as meet RIDDOR requirements. • Suitable risk, fire safety and COSHH (Control of Substances Hazardous to Health) assessments are in place and reviewed regularly. • All employees receive adequate and appropriate training in their tasks and for any equipment they use, and any pertinent information is distributed to the appropriate persons. • Procedures are put in place to ensure that disciplinary action is taken against all employees who do not comply with the requirements as detailed in the Policy documents. • Procedures are put in place to ensure that liaison with external Health & Safety organisations and enforcement agencies are instigated and maintained. • Procedures are put in place to ensure that all work equipment is in good condition, adequately maintained and guarded, is suitable for the purpose for which it is used and has any required certificates of inspection or examination. • Procedures are put in place to ensure that any hazardous substances are stored and handled in accordance with established rules and procedures. • Procedures are put in place to ensure that written instructions are provided to establish working methods, to outline the potential hazards at each stage and indicate the precautions to be observed, and work is carried out as planned and in compliance with relevant legislation. • Procedures are put in place to ensure that any required protective equipment is provided free of charge, issued and used correctly.
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• Procedures are put in place to ensure adequate inspection and audits of our sites, and Health & Safety processes and system. • Monitor trends, analyse data and provide detailed feedback and information to the board and leadership team on accidents, RIDDOR numbers and root cause, audit performance and other pertinent matters.
Directors
The Directors and Heads of Department have the delegated authority to make management decisions in the absence of the CEO, as proves necessary, to ensure the continuing quality of service. The CEO will brief the Co-Owners and relevant board members through Shareholder Board meetings as per the meeting cycle, on any up- coming Health and Safety changes or concerns.
Their duties include and is not limited to,
• Ensure they have a working knowledge of the Health and Safety Policy and ensure this is implemented. • Ensure that sufficient training is provided for all activities and tasks. • Promote safety and lead by example. • Consult with staff on safety, sharing Health and Safety minutes and any relevant Policy changes. • Ensure safe working practices are adopted successfully. • Review all Health & Safety requirements and recommendations and support their implementation. • Attend quarterly Health and Safety meetings. • Implement all statutory and regulatory safety advice, ensuring OFSTED compliance. • Ensure appropriate allocation of funds available for equipment and supervision.
Regional Managers/Head of Department/Building Managers/Site Leads
• Ensure site risk assessments and safety requirements are up to date. • Ensure regular site inspections and audits by site leads. • Ensure each building or placement is aware of and has an implemented emergency evacuation plan. Support Centre and warehouse must carry out an evacuation drill every 6 months. Placements must aim to carry out an evacuation drill every term. • Ensure all staff within department or region are included in regular consultation. This will be achieved by ensuring that safety reps attend the quarterly Health and Safety meetings. • Ensure sufficient training is identified for key staff within department or region to allow them to successfully undertake roles and responsibilities. All new employees must complete Health & Safety Induction on their first day, and a Health and Safety Awareness training in their first 2 weeks. • Identify hazards present in any activity or placement ensuring that sufficient Risk Assessments are in place and shared with key stakeholders. Regional Managers must ensure that site Risk Assessment is in place for each location. The site Risk Assessment will be reviewed after each near miss, accident, incident or change in process. Each site Risk Assessment must be reviewed annually as a minimum.
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• The development and implementation of safe systems of work. • Ensure all waste is managed and disposed of correctly. • Ensure all accidents are reported and investigated. • Ensure that any ill-health situations that are caused by work activities are reported and investigated. • Fire and emergency management. • All staff receive and implement relevant policies. • All defective procedure implemented effectively in all locations and sites. • Ensure that the poster ‘Health and Safety Law’ - What You Should Know’ will be displayed in a prominent position in the workplace (each placement). This must be available to be read by all employees. • Ensure sufficient First Aid arrangements are in place with appropriate number of first aid trained staff present at every shift.
Responsibilities of Staff for Learners and Others in their Care
All employees are responsible for the Health and Safety arrangements in relation to staff, learners, and volunteer helpers under their supervision. They will monitor their own work activities and take all reasonable steps to:
• Exercise effective supervision over all those for whom they are responsible, including learners. • Be aware of and implement safe working practices and to set a good example personally, identify actual and potential hazards and introduce procedures to minimise the possibility of mishap. • Ensure that any equipment or tools used are appropriate to that use and meet accepted safety standards. • Provide written job instructions, warning notices and signs as appropriate. • Provide appropriate clothing and safety equipment as necessary and ensure that these are used as required. • Minimise the occasions when an individual is required to work in isolation, particularly in a hazardous situation or on a hazardous process. • Evaluate promptly and, where appropriate, act on criticism of Health and Safety arrangements. • Provide opportunity for discussion of Health and Safety arrangements. • Report accidents promptly. Investigate all accidents, near miss or personal injury and take appropriate remedial action. • Provide for adequate instruction, information, and training in safe working methods and recommend suitable “off the job” training. • Where private vehicles are used to transport learners to and from SCL functions staff should ensure that child restraints and seats appropriate to the age of the children concerned are used. • Staff must ensure that all site security and safeguarding measures are fully implemented in accordance with SCL policies and site Risk Assessments.
All Employees The Employees’ Health and Safety responsibilities are to ensure that they:
• Unde rstand SCL’s Health and Safety Policy and appreciate the allocated responsibilities.
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• Co-operate with SCL to comply with the requirements of Health and Safety legislation. • Attend and complete all required/mandatory training. • Observe safety rules, procedures, and safe systems of work at all times. • Not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety, or welfare. • Do not endanger themselves or other persons through their actions or failures to act. • Refrain from horseplay. • Do not operate any work equipment unless they have been fully trained and instructed in its operation and have been authorised to use it by SCL. • Only use equipment, which is in good condition and appropriate for the task. • Correctly use appropriate safety equipment provided and Personal Protective Equipment. • Avoid improvisation, report all defects in equipment and materials, or any obvious safety or health hazards. • Report all accidents, incidents and damage following the company accident reporting procedure, whether persons are injured or not. • Make suggestions to improve Health and Safety in SCL undertaking to the Operations Director. • Conform to all safety instructions given by those with a highest responsibility for Health and Safety. • Co-operate with the Health and Safety Team and act on their recommendations. • Set a good personal example. • Inform management of any change to their state of health, either temporary or permanent, which might affect their working ability or their suitability to carry out any particular task or tasks. • Fully understand that disciplinary action may be taken against any employee contravening the requirements of legislation or SCL Safety Policy.
Health & Safety Committee
The objective of the Health and Safety Committee is to promote cooperation between management and staff initiating, developing, supporting, championing the Health and Safety of staff and learners. It is also a forum for discussion and collective decision making of Health and Safety matters and for consultation with key stakeholders and representatives of SCL employees on Health and Safety matters. The Committee is made up from key members of the management team who will meet on a quarterly basis to discuss and agree on Health & Safety matters that affect their various divisions and the business.
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Health & Safety Arrangements
Safety related policies, procedures and guidance as well as various risk assessments and safe systems of work are provided as a preventative rather than reactive measures.
Policies
This overarching policy is supported by safety related policies and procedures and specific guidance. These operating procedures and guidance give employees further information on what arrangements should be in place and give specific responsibilities to certain roles and safety related areas across SCL, to ensure effective health and safety management. Below is a list of polices on various topics that affect the business but form part of the company’s Health & Safety Policy and in common with that policy, extends through the whole business. Such policies include:
Health & Safety Training Accident Reporting Policy
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Environment Policy
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Alcohol and Drugs Policy
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Fire Safety Policy
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First Aid at Work Policy
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Lone Working Driving Policy
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Display Screen Equipment (DSE)
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• Electromagnetic Field at Work (where applicable) • Contractors & Visitors • Work Equipment • Food Safety
Procedures & Guidance
• Fire Safety & Emergency Procedures • Electricity Safety • Defective Equipment • Road Traffic Accidents Procedure • Accident Reporting & Investigation Procedure • Manual Handling • Risk Assessment • Health & Safety Deep Dive Audits • New & Expectant Mothers • Young People, Apprentices and Work Placement Risk Assessment Procedure
Risk Assessments
The Health & Safety team will produce Generic Risk Assessments for all areas of the business including activities and sites. These will be used as a base to write site-specific
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and activity-specific risk assessments, that cover only risk areas that are unique to a site if any.
Training will be provided to all employees who are responsible for writing specific risk assessments. Some of the generic risk assessments include but not limited to:
• Control of Substances Hazardous to Health (COSHH) • Vulnerable Persons and Young Workers • New & Expectant Mothers • Fire Risk Assessment • Driving for Work • Work at Height • Site-Specific Risk Assessments • Task/Activity-Specific Risk Assessments • Stress at Work
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