Key Responsibilities • Leadership and line management of the PMO team within the Estates dept. plus interfacing with project managers from other disciplines. • Plan, prioritise, coordinate and allocate projects/tasks; liaise closely with other Department Heads, to ensure effective, customer focussed solutions and delivery. • Oversight of all commercial aspects of project and maintenance delivery – budgeting, forecasting, cost control and reporting. • Informing and creating strategic programmes and prioritisation schedules. • Supporting the Director of Estates in the development of short, medium- and long-term programmes of work to meet GDST’s overall Estates strategy and policies, in particular compliance and long term maintenance related programmes. • Ensuring effective collaboration and communication with all GDST stakeholders, in particular Heads of Schools and DFO’s • Being the key liaison point for estates colleagues for matters relating to procurement, budgeting, forecasting, cost control, scheduling and supply chain management • Enhance and support all Estates cost reporting and forecasting for the Finance team • Manage annual cash flow forecasts across the Estates Capital Investment Programme • Provide support and advice on contract management (type, version, standard clauses etc) for Estates works to ensure the best interests of the GDST are protected. • Lead on procurement for the Estates team and co-ordinate appropriate Frameworks, if necessary, for the delivery of consulting services • Advise on commercial aspects of tender documents and tender returns for estates works for both consultants and contractors • Monitor external consultant fees across all projects and frameworks • Work with other Trust departments (IT, Learning + Innovation, Finance and Legal) to develop standards (e.g. General Conditions & Prelims, standard contract clauses, cost reporting formats for external QS’s) • Assist with Whole Life Cycle costing for design evaluations • Manage the maintenance of the GDST Asset & Projects database (Tech Forge)
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