District Deputy Grand Master Emeritus First Masonic District MWPHGL of the State of New York
Objective:
The objective of this document is to emphasize that it should not be construed as the Past Masters Council imposing directives on the incoming Worshipful Master regarding how to manage the lodge. Instead, it is intended to serve as a source of support and guidance. The document represents a compilation of shared experiences aimed at mentoring not only the incoming Master but also future Masters of the lodge. The emphasis is on collaborative guidance rather than authoritative instruction. Line Officer Training: As the Master of the lodge, you bear the responsibility for the training of both officers and brothers. However, this doesn't imply that you must undertake this task single-handedly. Instead, it is recommended that you establish a committee comprised of well-informed brothers. This committee's primary responsibility is to oversee the training of brothers for their present roles as well as prepare them for future positions within the lodge. By delegating this responsibility to a knowledgeable committee, you ensure a more comprehensive and effective training process for the benefit of the entire lodge. As Master of the lodge, you are responsible for training of your officers and brothers. This does not mean you must do it on your own. But you should set a committee of well-informed brothers whose responsibility is to train brothers for their current stations and places as well as future stations and places. Absence Notification: All elected and appointed officers, both for the Lodge and Club, are required to provide written notification to the Worshipful Master and Club President in the event of their absence from duty, provided health and business considerations allow for such notice. In the case of an unforeseen emergency or an immediate change in circumstances, the absent officer should promptly communicate this information. In situations where traditional phone contact cannot be established, communication through a call, text, or email is the accepted means. Furthermore, any letters of absence should be presented and read from the Secretary's (or Assistant Secretary's) desk, specifically addressing the absence of a fellow brother. This practice ensures transparency and keeps the relevant parties informed about the status of their fellow officers and brothers. Replacing an Officer: The responsibility to fill the seat of an absent Lodge Officer rests solely with the Master. This means that only the Master has the authority to step in and fulfill the duties of an officer who is temporarily unavailable. This principle may also be applicable to the President of Rough Ashlar Club No. 2 and their officers. In other words, the Master of the lodge holds a similar authority concerning the Club's leadership. This ensures a centralized and consistent approach to addressing absences within both the Lodge and the affiliated Club.
Prince Hall Sentinel May 2024 Page | 23
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