Feb 2017 Oracle

If you do not receive your ballot, it gets lost or destroyed, you may obtain a replacement ballot from Susan in the Board Room If you did not request to have your ballot mailed to you here at ORPS, it would have been mailed to your permanent address of record. If so, please allow enough time for your mail to get forwarded to you here at ORPS, if you have mail-forwarding service, before requesting a duplicate ballot. Since ballots will be accepted until March 8th, ballots deposited in the mail by March 1 should arrive in time to be counted.

Ballots in the Mail February 6

Your ballots must be received by the Inspector of Elections by no later than March 8 . Vote early to ensure your ballot arrives on time! Your ballot return envelope is already addressed to the Inspector of Elections and is stamped with Business Reply Mail Postage. Just drop in the US Mail—no additional postage is required!. (Remember, there is no ballot box at ORPS!)

It is Critical for Owners to Vote We need at least 50% Participation

Your ballot package will include two ballots: One to elect two Directors and One to approve the proposed restatement of the Association’s CC&Rs and Bylaws. After a Request for Proposal process, a law firm was selected to rewrite the documents working closely with the Board of Directors over the last several months. This has been a lengthy and expensive process. With the cost of processing, printing and mailing such a large ballot, the cost to restate our bylaws will exceed $20,000, including legal fees. What are the CC&Rs and Bylaws? The CC&Rs are fundamentally important as they are the highest level of our Governing Documents and are intended to protect preserve and enhance property values. They will guide the use and enjoyment of the resort for years to come. The Bylaws establish policies and procedures for the governing of the association. They set qualifications for the election of directors, their number and term of office, their powers and duties, the appointment of officers, when and how meetings are held, quorum and voting requirements, appointment of committees, etc. Neither the CC&Rs nor the Bylaws can be amended without a vote of the membership . What’s new in the Restatements? It has been over twenty years since the last update to the CC&Rs and the Bylaws and they are out of compliance with State law and need streamlining and clarification in many areas. One new provision has been added to allow the Board of Directors to establish rules that set forth the size and type of RV allowed in the resort. This will give the resort flexibility to address changes in the industry and desires of the ownership. Rules will be forthcoming separately. Remember, no rule can be adopted by the Board without owner advance notice and opportunity for comment before adoption. In addition to the change above, the provision in the old CC&Rs that prohibited permanent residency in the resort has been removed. This prohibition used to be part of a county, then city, ordinance. However, when it went from the county to the city, it was never enforced due to the problem of being able to track and enforce it and, approximately 10 years ago, the prohibition was removed. Accordingly, and on the advice of our legal counsel, since the provision had not previously been enforced, and would be extremely difficult and burdensome for staff to do so, it has been omitted from the new CC&Rs. In order for the election to be valid, a quorum of the ownership must cast their ballot. A quorum is 50% of owners that are eligible to vote . We need your participation so that a quorum is achieved and we will have a valid election. PLEASE VOTE!

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