Head of Estates Capital Programmes CANDIDATE INFORMATION PACK
EXECUTIVE SUMMARY
Mount Browne has been the headquarters of Surrey Police for over 70 years, and we are proud to be part of the community here in Guildford. We know that parts of our estate are ageing; are not best designed to meet the needs of policing our communities in the 21st Century; and could be far more sustainable and efficient, both financially and environmentally. The Force previously purchased land in Leatherhead, in 2018, to develop a new, purpose-built headquarters from the ground up. However, following a review of the programme in November 2021, the Police and Crime Commissioner and the Surrey Police Chief Officer team took the decision to retain Mount Browne, and redevelop the existing site. Since that decision, work has been taking place in the background as we reimagine the site, to ensure that Mount Browne and our wider estate is fit for the future over the long-term. The newly created post of Head of Estates Capital Programme will be responsible for the delivery of the Surrey Estates Strategy capital works programme including delivery of the Mount Browne Redevelopment Project.
JOB DESCRIPTION
JOB TITLE Head of Estates Capital Programmes – Surrey Estates Strategy LOCATION Guildford HQ or as agreed with line manager
JOB PURPOSE To lead and to be accountable for the delivery of the Surrey Estates Strategy capital works programme To oversee the negotiations surrounding the disposal or development of surplus land or buildings in line with the Estates Strategy. To include: • Provide advice on development appraisals and opportunities with regards to surplus sites and buildings to ensure best value and effective use of the police assets. • To implement the Estates Strategy for the Force • Manage the Estates Development Master plan in line with the Estates Strategy ensuring interdependencies are captured and a clear critical path articulated • In conjunction with our external consultant multi-disciplinary design teams prepare
planning submissions and appeals documentation. • Advise the Force with regards to disposals, investment opportunities and routes to market or external funding in order to maximise capital receipts and values. • Provide professional and technical project management for development and strategy delivery projects from inception to completion including design, specification, procurement and construction phases. The role may also include the purchase of commercial real estate or land for development in line with the Strategy To lead and to be accountable for: • Preparation and presentation of all project related governance documentation for internal and external governance forums • The delivery of a high quality and consistent Estates advice to the Force
• The delivery of the Estates Strategy • The management of the Estates Strategy Master programme ensuring key milestones and deliverables are achieved • The professional leadership and management of the Estates Strategy Delivery Team • Financial planning and management of capital receipts, investments and grant funding opportunities. • Delivering innovation through creative thinking and utilisation of existing buildings and sites to support key areas - income generation, agile working, business continuity
DEPARTMENT Commercial & Finance
GRADE Band 1
WORKING HOURS 37/36 hours, 5 days week, normal hours plus evenings and weekends as required. REPORTS TO Programme Director Surrey Estates Strategy
KEY ACCOUNTABILITIES
efficiencies, innovations, improvements and commercial opportunities are identified, where possible, and are followed through agreed processes to ensure a positive and consistent approach across the organisation. 7. Responsible for preparation and presentation of all governance documentation relating to capital project delivery in line with the RIBA Plan of Works and internal Force Gateway procedures 8. Accountable for full compliance with all organisational and departmental policies and procedures and to successfully comply with all statutory requirements specified in the delivery of services. 9. Undertake such other duties appropriate to the grade and character of work as may reasonably be required, including the specific duties of similar or lesser graded posts.
ORGANISATIONAL STRUCTURE CHART
1. Responsible for managing Estates Strategy Master Programme and its delivery in line with the Surrey Estates Strategy 2021 - 2031 ensuring all properties achieve maximise utilisation and where possible income generation and / or capital receipts. 2. Accountable to the Programme Director – Surrey Estates Strategy with regards to delivery of the Estates Strategy Master Programme 3. Responsible for the ongoing delivery of the Estates Strategy, ensuring the Estate meets the operational & functional requirements 4. Manage staff in a professional and positive manner, ensuring that all actions are consistent and transparent across teams to ensure a proactive and assertive approach to time, performance, risk and change management, both personally and through the teams. 5. Work with the Estates & Facilities Department, Finance Business Partners, senior stakeholders and consultants to effectively manage the Estate Strategy Master Programme deliverables ensuring that future disposals and acquisitions are identified and financial benefits are recognised, reported and tracked. 6. Accountable for the ongoing, regular review of practises and procedures, ensuring that
Programme Director - Surrey Estate Strategy
Head of Capital Estates Programmes
BUDGETARY ACCOUNTABILITIES
Project Managment Officer
Estates Strategy Deliverey Managers x 2
Buisness Change & Workspace Manager
1. Accountable for a capital estate strategy delivery value of £250m. 2. Accountable for the planning and preparation of annual budgets for all designated sales and development projects and to proactively review, analyse and report on monthly management accounts in- line with organisational and departmental expectations.
Project Management Team
Buisness Change & Workspace Team
PMO Team
PERSON SPECIFICATION
• Strong decision making and negotiation skills with the ability to influence decision makers at all levels. • Strong operational skills including resource planning and time management. • Excellent presentation skills. • Demonstrable knowledge of project management and construction issues and extensive experience of using this knowledge to provide effective solutions. • The ability to work in a creative, proactive and innovative way in order to achieve strategic organisational objectives. • Excellent interpersonal and negotiation skills • Financial experience, including demonstrable experience of full accountability for capital/revenue budgets. • Experience of CIL/S106 implementation, land valuations and development finance. • Strategic, customer orientated approach. • Evidence of an up-to-date and ongoing Continuing Professional Development • Knowledge and experience of Microsoft Suite –Outlook, Excel, Word, Visio, Auto- CAD and Project. • Experience of managing and motivating a team; using tact, initiative and independent judgement within policy and procedure. Desirable • Experience at a senior level within a public sector body • Experience of representing at Board level on Estates matters (CPD) plan including reference to all of the designated Professional Competences
QUALIFICATIONS
Essential • Full current membership of a professional
body e.g. Royal Institute of Chartered Surveyors (RICS) or Royal Institute of British Architects (RIBA)
• Architectural, surveying or construction, engineering degree or suitable alternative experience. Desirable • Business or management qualification at degree level • Property Development and Planning degree • Prince 2 qualification (project management certification) or • Association for Project managers (MAPM), etc.
KNOWLEDGE, SKILLS & EXPERIENCE
Essential • Proven experience of preparing and presenting governance documentation at Board level • Proven experience of capital project / programme delivery preferably within a public sector setting. • Proven, demonstrable experience in a senior estates strategy, construction and project planning position. • Experience in providing strategic advice and recommendations regarding the real estate and factors affecting value of land and development opportunities. • Proven experience of preparing planning appraisals of land, buildings, concepts and area wide planning parameter studies. • Proven experience in the preparation, presentation and negotiation of planning applications and appeals documentation. • Strategic leadership and management of technical teams and a varied portfolio of services within an office-based environment.
ADDITIONAL REQUIREMENTS
Essential • Flexibility to travel between remote sites.
COMPLIANCE
The post holder should note that some or all of the duties and responsibilities detailed in this Job Profile require compliance with nationally agreed operating rules for accessing PNC and other information systems.
• PNC Code of Connections Volume 1 (Version 2.1) • GDPR 2016 (General Data Protection Regulation) • Computer Misuse Act 1990 • Official Secrets Act 1989
VETTING
Everyone working in a police environment will be vetted to the requisite level in keeping with the National Vetting Codes of Practice. The level of vetting required for a person, for both force vetting and national security vetting (NSV) will be proportionate to the role the individual carries out. Changes in an individual’s circumstances must be reported to the appropriate vetting authority as soon as possible.
TRAVEL
This role may involve travel to meetings and locations within and beyond the counties of Surrey and/or Sussex for which public transport may not be suitable. Therefore the post-holder must have access to transport and be insured for business use. Where the transport involves the driving of police vehicles, you must have a full driving licence and the ability to attain a Force Police Driving Permit.
WHY WORK FOR US
A MESSAGE FROM THE CHIEF CONSTABLES
We have the great privilege of leading two ambitious police forces that have been able to improve services to our communities by working together over many years. We are looking for colleagues who will thrive in a collaborative environment and can bring a wealth of experience and fit in well with our talented and highly motivated Estates & Facilities Senior Management Team. We have a shared ambition of making Surrey and Sussex as safe as they can possibly be, by preventing crime and disorder, protecting vulnerable people, and pursuing offenders. Equally important to us is how we go about doing this and what it feels like to work in our organisations. We are looking for people who are passionate about inclusion and will be engaging with our officers, staff and local partners, to develop and implement ideas for improvement, with a relentless focus on the needs of users as the basis for delivering positive outcomes for all. We have a shared reputation for innovation, particularly in new technology, and we have real ambition to create new partnerships that offer preventative services. We can only do this by creating
a supportive culture, and deploying effective technology, to realise the full potential of our people. With our proximity to London, easy access to two international airports, major motorway networks, coastal ports, mix of urban and rural communities the two counties have more than enough professional policing challenges. Our strong partnership broadens the policing opportunities. This arrangement will appeal to someone who thrives on building relationships and working in a collaborative environment. Both counties are wonderful places to live. You will have all of the cultural opportunities offered in London and Brighton, alongside the beautiful villages and beaches, market towns, a National Park and an Area of Outstanding Natural Beauty. The opportunity is genuinely open to all, and we are keen to grow a diverse team in every respect, capable of supporting and challenging us to achieve more for our communities. If you are someone that really enjoys working in collaboration, has got a real passion for looking after communities and engages with staff to get the best out of them, then we would love to hear from you.
JO SHINER Sussex Police Chief Constable
GAVIN STEPHENS Surrey Police Chief Constable
*Gavin Stephens will be leaving Surrey Police in April 2023 when Tim De Meyer will be joining us.
HOW TO APPLY Surrey Police and Sussex Police are being supported on this recruitment campaign by the search consultancy The Management Recruitment Group (MRG.)
To arrange a briefing conversation contact our advisor:
NICK COPPARD nicholas.coppard@mrgpeople.co.uk
Applications should consist of a comprehensive CV and a covering letter and should be sent to nicholas.coppard@mrgpeople.co.uk
The closing date for applications is Sunday 10th December 2023.
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