DESCRIPTION In addition to wrapping up the prior $244 million capital project program, the Business Office is responsible for over $120 million of annual expenditures related to the operations of the school district, as well as finances of the Associated Student Body, Debt Service Fund and Transportation Vehicle Fund (school buses). The Business Office continually monitors and evaluates financial processes in order to identify enhancements that will strengthen student learning and benefit District taxpayers by striving for operational efficiencies, cost savings, and other initiatives that will maximize the utilization of taxpayer dollars. The Business Office strives to provide the means by which the District offers the highest levels of educational opportunities, while maintaining financial stability and sustainability of the educational programs being offered. TASKS ● Implement investments outlined in the newly-approved EP&O and Technology Levies. ● Monitor department and unit budgets. The CFO will meet individually with each budget manager at least once a year to review their budget, provide training and gather feedback. ● Monitor debt service for opportunities to reduce interest costs. ● Develop process for determining return on investment from new and continuing initiatives. ● Evaluate and improve payroll processes, including moving to more electronic processes and preparing for district conversion to new software system: Qmlative. ● Identify ways to increase overall department and district efficiency, reduce reliance on manual processes and physical paper, and increase automation and effective use of digital tools.
TIMELINE: All tasks complete by June 2024.
PROGRESS MEASUREMENT ● Adequate fund balances and budget oversight ● Stable or improved credit ratings ● Timely processing of payroll and accounts payable.
RESPONSIBILITY : Ryan Stokes (primary), Business Services Team (secondary)
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