CCI Review - 2020/2021 - #3

… AGM Meetings

to use the mandatory form for this notice ( and all meetings of owners that may occur), If the meeting is to be a virtual meeting, specific wording to that effect must be inserted. Note: The Condominium Authority of Ontario prepared a guide to assist owners and directors through meetings during the pandemic. Note : It is always recommended that board members be familiar with the forms that are required in response to owners requesting a meeting in order to assist in guiding them through the process. More information about AGMs and voting rights can be found here . What information should be included in the Notice of Meeting of Owners? 1. The Notice of Meeting of Owners (mandatory form – required) 2. Agenda (not required but recommended to coordinate the timing and procedures of the meeting)

3. Minutes of the last Annual General Meeting (required) Note : If there have been other owners’ meetings held throughout the year minutes to those meetings should be included. 4. Financial Statements and Auditor’s Report for the fiscal year end (required) Note: Section 60-71 of the Act provides all instructions related to the Auditors and Financial Statements. Note: An audit is required for all condominium corporations with one exemption. Condominiums with less than 25 units can be exempt from the audit requirement provided 100% of the Owners consent in writing each year. If the financial statements include supplementary schedules that are unaudited, they should be clearly marked as such. See more about audits below. 5. Candidate disclosure statements (required) Note : For information about disclosure obligations

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