1. Setting up the meeting with the candidate. Call or talk to them in person to set up an appointment. Make sure you are clear on what the meeting will be about. You might consider saying something like this: “Hi Jim, we have been working on expanding our youth ministry’s leadership team. As we were praying and considering the people that we think would be a good fit, your name came to mind. I was wondering if you might be free next week so we could get together to discuss the possibility. Would next Monday night at our home for dinner work for you?” Once you ask the question, just wait for them to answer. Then you can assure them that the appointment is not an obligation to say yes, but an opportunity for them to learn more about the youth ministry. 2. Meeting with the candidate. After you have some “small talk,” start the meeting by sharing why you chose them. Of course you want to be sincere here, but maybe you would share things like: you have seen their love for the young people, you noticed the great job they are doing parenting, or you noticed their faithfulness, etc. Next, walk through the information you prepared from the “Have expectations” section above. Take your time and make sure you allow them to ask questions along the way. As the meeting comes to a close, be sure to make the ask by saying something like this: “Jim, would you prayerfully consider becoming one of our youth leadership team members?” Wait for them to answer. There may be a few seconds of silence which might make you feel like you need to speak, but don’t, just politely wait. If YES - If they agree to pray about it, ask if it would be ok for you to follow up with them in a week. It is good to give them a timetable (1 week) and let them know you will check back with them for an answer. Also, be sure to keep the responsibility for follow-up on you. People are busy and if you ask them to get back in touch with you, they just might forget. We know for sure you will not forget! If NO - If they say no, ask them if they would be willing to help out when you need extra help during specific specials events throughout the year.
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