Breathe: Line Manager Guide
Doc Ref: GEN_TCG_R0
If the setting has been enabled for them to do so (via Configure > Settings > Change what people can see and do > Report their own sickness ) employees can report their own sicknesses, which will notify their line manager/HR user. Sickness Not Recorded Due to Statutory Holidays Some sickness records may fail to include specific days if they coincide with statutory holidays. For example, in England, statutory holidays are excluded from sickness day calculations by default. • Issue: Bank holidays or statutory holidays fall within the sickness period. • Solution: To include these days in sickness calculations, go to the employee’s profile, navigate to More > Working Pattern & Holiday Allowance , and untick the option for "Receives statutory holidays." Then, re-add the sickness record to reflect the correct duration. They can do this from their own profile > sickness > + icon : Understanding Sickness Record Access In Breathe, a sickness record is only visible to the manager once it has been marked as "Closed." This behaviour prevents managers from viewing ongoing sickness records incorrectly. If a record remains inaccessible even after it is closed, further investigation may be required to identify potential issues specific to the system. Can I download the reports? Yes you can! Where ever you see the blue icon in the top right of the screen as highlighted shown below. This will also relate to the filter to!
Why can't I close off sickness for my employees? Issues when closing off sickness within Breathe
Your employee has returned from a period of sickness. You attempt to close this off however you are greeted with the message below... 'There is already a holiday record during this period. This will need to be cancelled to close this sickness.' This is due to the employee having a leave booking during the sickness period. This leave booking will need to be removed to be able to close off the sickness within Breathe. Explaining sickness statuses When you view a sickness record on someone's profile, you'll see a selection of status options: 'Open' - this person has just logged a sickness and is currently off sick. 'Returned to work' - This person has returned to work after a period of sickness, however the sickness is still being dealt with so hasn't yet been closed.
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Document Issue 01 05/12/2025
Approved by: ZC
Not Controlled if printed
ISO 9001 / ISO 14001 / ISO 45001/PAS99: 2012
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