v. Complaints are not confidential. Elements of this complaint may be released as needed at the discretion of the EC. vi. The complaint will be delivered to all members of the EC at the next scheduled EC meeting. The EC has the primary responsibility to ensure and to arrange an appropriate review by applicable committees. The EC will conduct an initial review of the complaint within 10 business days during the academic year to determine: a) Whether the complaint falls within the Senate’s purview. If not, the EC will return the complaint to the complainant(s) with recommendations as to the appropriate avenue for resolution to the complaint. b) Whether the complaint package is complete. If incomplete, the EC may request the complainant(s) to revise and resubmit the complaint. vii. Depending on the basis for complaint, the EC will charge the appropriate Senate standing committee(s) or at its discretion may decide to form an ad hoc committee to review the complaint. The assigned committee shall write an opinion specifically addressing the alleged policy and code violations. The committee(s) will be given specific parameters to work with and shall be required to consider all application of the code and policies. viii. The EC will determine the membership of the ad hoc committee , and will not include members who may have a real or perceived conflict of interest. The ad hoc committee shall consist of at least three tenured faculty members. The EC may invite other representatives depending on the nature of the complaint. ix. The committee(s) charged with the complaint review shall receive a copy of the complaint and start their review at the next regularly scheduled meeting. The committee shall have the right to call and question complainant(s) and respondent(s). The respondent(s) will be given an opportunity to present their written response to the complaint along with evidence. The committee(s) shall make every effort to complete its review, make a determination, and report its findings and recommendations, in writing, to the EC for its consideration and action, within 20 business days. This period may be extended at the discretion of the EC. As a result of their review, the committee(s) shall determine one of the following findings: a) No violation b) Clear violation c) Possible violation x. The committee’s report based on the assigned charges should be specific, and shall include the substantiating basis for each finding and the evidence supporting their recommendation. xi. The EC will review the committee’s opinions along with its findings and recommendations. The EC will prepare a summary statement. If evidence was found there were violations of Code and policies, the EC will determine the consequences, which could be in the form of:
Deleted: complaint(s Deleted: )
a) A Motion of Censure b) A Motion of Resolution
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