CORPORATE AMERICA EA NS GHTS I I BEHIND THE WALLS OF
When engaging with language models or AI tools for administrative tasks, data analysis, research, or process validation, please safeguard sensitive information. Always interact using hypothetical or anonymized examples. Refrain from sharing any confidential or proprietary data to ensure compliance with privacy and security protocols.
Executive Assistant Advanced ChatGPT cheat sheet Introduction to ChatGPT patterns specifc to function and strategy outcomes This prompt framework goes beyond a simple instruction. It guides the model to think step-by-step, making it more effective at handling complex, strategic, or ambiguous tasks. For EAs, this approach supports clearer reasoning, stronger decision-making, and more consistent results. It’s especially useful when deconstructing workflows, planning cross-functional initiatives, comparing decision paths, or surfacing strategic insights from operational data. understanding chain of thought [CoT] framework
Inferring: Use to extract meaning, detect themes, or surface insights that aren’t explicitly stated.
Iterative: Use to build executive briefings and plans to refine or improve the output.
Use case: Helps with surfacing what is unsaid to prep for the executive’s external engagement schedule to draft talking points highlighting relevant market trends. Example: Based on the anonymized external calendar, infer the executive’s top priorities. For each event, what market trend or strategic topic might be important to keep top of mind? Draft the top 5 key talking points in the CEO’s voice and tone. Reverse thinking: Use to start with an outcome and reason backward to understand cause or process. Use case: Driving alignment for a strategic milestone or executive narrative. Example: Assume the CEO delivered a standout keynote at the industry forum, and is now being recognized as a leading voice in digital transformation for regulated markets. Work backward to identify the communications, meetings, content development, stakeholder alignments, and thought partnership steps that have to happen over the next 90 days for the leadership 3-day offsite. Break it down into weekly priorities, risk checkpoints, and support needs for the EA.
Use case: Create a leadership briefing document starting with the basic draft agenda to refine the tone, add strategic insights, and reframe sections based on the leader’s preferences across multiple iterations. Example: Draft a one-page summary of this 12-page report for a c-suite executive. Then refine it to include risks and next steps. Now reformat it into bullet points for a presentation and tone.
Step-by-step: Use to plan, solve or unpack complex schedules or processes one step at a time.
Use case: Planning a leadership 3-day offsite with multiple stakeholders. The logistics need to support a hybrid and safe environment for highly demanding c-suite executives. Example: We are researching options for an executive offsite. Walk through the steps to plan the 3-day meeting in Q3 in a city and venue that can accommodate a hybrid and safe environment. Include a logistics checklist, a communications strategy, logistics and any travel risks in the APMEA region we need to consider. We have 90 days to prepare and the theme of the offsite is, digital transformation for regulated markets.
If you test both the reverse thinking and step-by-step reasoning examples above, you’ll see how each method produces a different kind of output. One works backward from the outcome. The other builds forward in sequence. Use this to see which one gives you more clarity to move the initiative forward.
Understanding the types of prompt helps determine which framework to follow. This allows for more intentional design and better interactions with any large language model. pro tip
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