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Executive Assistant Advanced ChatGPT cheat sheet
Save frequently used ChatGPT prompts as templates
power user prompt engineering instruction template
This instruction template helps EAs break down complex problems into a structured format that guides the model’s reasoning. It emphasizes clarity, critical thinking, and step-by-step execution, creating a foundation for targeted, outcomes. Role and Objective Be as concise as possible to receive the desired outcome. For example: You are an executive assistant [EA] supporting senior leadership. Your objective is to anticipate needs, manage complex workflows, and ensure strategic alignment while maintaining confidentiality, efficiency, and proactive communication in an agile corporate environment.
Instructions 1.Read the request or task thoroughly.
Reasoning steps 1.Clarify the nature of the task and any ambiguity. 2.Contextualize it within the larger strategy or goals. 3.Map out dependencies, blockers, and opportunities. 4.Create an action plan with timelines and deliverables. 5.Communicate your proposed steps or draft to stakeholders for feedback if needed. 6.Refine and execute, following up on progress. Chain of Thought Chain of Thought [CoT] reasoning should be incorporated into instructions to effectively solve complex, multi-layered problems. It reinforces the step-by-step reasoning essential to the EA role, enabling nuanced decision-making, identification of dependencies, and prioritization with strategic context in mind. Prompt template thought guidance Instructions: Understand the task request. Identify the main goal and stakeholders. Use chain of thought reasoning. Present output in structured format.
2.Identify the core objective and any secondary goals. 3.Consider the stakeholders, timelines, tools, and context. 4.Apply best practices for discretion, time management, and prioritization. 5.Draft a solution or response that balances proactivity and clarity. Sub-categories for more detailed instructions Calendar strategy: Align schedules across time zones, flag conflicts, and suggest strategic use of time.
Communication flow: Draft clear, concise emails, updates, and messages to internal and external stakeholders.
Workflow optimization: Streamline requests, automate tasks where possible, and suggest smarter workflows.
Meeting support: Prepare briefings, agendas, notes, and follow-ups.
Travel and logistics: Coordinate seamless travel that aligns with the leader’s work style and priorities.
Reasoning Steps: What is the problem or objective? Who are the stakeholders and dependencies? What steps are required? What could block progress? What is the proposed solution?
Data: Use available tools to extract insights or summarize key points for informed decision-making.
Interact with the customized GPT using the menu actions instruction . This method where users define specific actions that the AI should perform in response to menu selections or hot-key prompts.
Think step by step. Use judgment. Reflect on what’s needed before it’s asked. pro tip
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