SENIOR PROJECT MANAGER CANDIDATE INFORMATION PACK
INTRODUCTION The Estates team at Reading is re-organising around a ‘one estates’ team ethos that will enable seamless delivery under the newly approved Estate Strategy. The University is growing its student pop- ulation, but not its footprint. We must look to a modern, innovative data driven solution to meet this challenge. The Estate Strate- gy sets out the framework within which the Estate will be developed to meet the Univer- sity’s income growth aspirations. This will see significant capital investment leading to the enhancement of the campus over the next decade. Within this, there are several major capital projects. Reporting to the Campus Development Director, the Senior Project Manager will be responsible for managing a portfolio of pro- jects that emanate from the Estate Strategy. We are seeking an individual who would relish the opportunity to deliver a full range of new build, redevelopment, refurbishment and sustainability projects across the Universi- ty’s estate portfolio. Projects span a diverse range of properties including research facili- ties, teaching facilities, listed buildings, social and recreational space, commercial space, and public realm areas, up to circa £30m in value. The challenge is real and immediate, we must do more with less. It is an exciting and chal- lenging time for the right individual to join the team and make a difference.
The University of Reading has been at the forefront of UK higher educa- tion for nearly a century. Over the decades we have become innovators and pioneers, pushing academic boundaries and leading social change. Home to more than 23,000 students from over 160 countries, the Uni- versity of Reading is proud to welcome staff and students from all of the world. Our award-winning campuses – in Reading, Henley upon-Thames, Johannesberg, and Iskandar – house contemporary study facilities, halls of residence, support services, cafes and bars. We strive to create a stronger, better University, building on our past to create an exceptional future. Our four guiding principles form the foundation of our Strategic Plan 2020-2026: • a genuine love of learning • creating new knowledge • embracing and celebrating diversity of people and ideas • caring for our environment You can learn more about our history, performance, strategy and eco- nomic, social and community impact here. ABOUT UNIVERSITY OF READING
Ranked 27th among UK universities
Awarded Silver in the Teaching Excellence Framework 84% overall student satisfac- tion remains high, matching the sector average We are a Stonewall Top 100 Employer 25,120 students from around 160 countries
98% of our research is interna- tionally recognised and 78% is internationally excellent More than 51% reduction in carbon emissions from 2008/09 baselines
THE ROLE
its carbon footprint and carbon emissions by 45% by 2021 against our 2008/09 baseline; • Lead project teams in their duty to prevent environmental and ecological impacts on projects; • Undertaking end of stage and lessons learned workshops / post occupancy evaluations with the project team, stakeholders and users; • Comply with the University project delivery procedures as defined in the Estates and Facilities Projects Manual, contribute to its development through regular review ; • Manage project sponsor / end user and stakeholder expectations for project delivery and deal with project related queries from students, academic staff and other members of the University; • To work with stakeholders ensuring that the project deliverables are compliant with the appropriate University requirements and that all consultants have obtained stakeholder’s approval to issue the final tender documentation in a timely manner. Ensure that any VE or alternative supply proposals are agreed with stakeholders and approved. • Conduct all procurement activities in a manner which complies with the University’s policies, financial regulations and audit procedures, and ensure best value-for-money, working with the Universities Procurement team; • Listen to and respond accordingly to customer feedback in a timely manner, issuing regular project updates and keeping stakeholders informed;
• Manage the handover of projects, including the delivery of as-built records upon completion of projects in accordance with the University of Reading Handover Procedures; • Review project performance ensuring deliverables and milestones are met, early identification of variances and provide corrective action via an effective agreed change control process, ensuring resources are appropriate and risk registers, Project Execution Plans are updated to track any changes ; • To prepare project reports and forecasting as required and present to University senior management; • Ensure the project team proactively identifies hazards and proactively eliminates or reduces risks as appropriate. Where this is not practical, provide options for consideration and implement management controls to drive timely decision making; Key Safety Responsibilities & Accountabilities • To ensure that line management responsibilities for Health, Safety and Environmental matters are established and understood at all levels of a project and ensure that procedures are established and maintained that support the University’s Health & Safety Policy; • To take an active role in monitoring the application of the CDM Management Arrangements and general University’s Health and Safety Policies throughout the design, procurement and construction process and
Post title: Grade:
Senior Project Manager
8 School/ Department: Projects Reports to:
Campus Development Director
Purpose The role of Senior Project Manager is a client side internal role that sees the Senior Project Manager delivering a full range of capital and maintenance projects to specification, cost and time within a safety conscious and multi-stakeholder environment. Projects can include new build, refurbishment, maintenance and service infrastructure. Main Duties and Responsibilities • Comply with the conditions of employment, protocols and practices of the Campus Development department, and follow a professional code of conduct; • Undertake the duties and deliverables specified in the “Duties of the University Senior Project Manager” job description; • Undertake any other duties which may reasonably be requested commensurate with the grade; • Prepare invitations to tender for consultants and contractors and assess tender returns and recommend appointments; • Seek approval of “in Principal limits “and subsequent budget uplifts throughout the project stages to reflect the Gateway approvals. Raise orders & progress interim
payments for appointment of professional services, surveys, and contractor services as applicable and oversee final accounts; • Taking due account of the requirements of the CDM Regulations and in doing so, discharge the duty of Clients Representative directly or ensure others are appointed to do so; • Develop the project scope to meet the University’s and Sponsors’ requirements and establish the project budget and programme, managing and controlling them throughout the course of the project through RIBA stages 1 – 7; • Assembling, leading and directly managing the project team, comprised of our framework partners and others to deliver projects of varying size and complexity; • Delivering of the project and all associated documentation to the project sponsor / end user to meet safety, quality, schedule and cost objectives by implementing the project strategy, using the defined project management arrangements / partnering framework agreements within the University’s integrated management system; • Lead project teams to identify opportunities that will reduce the University’s energy consumption and help with its aim to reduce
reporting on the same; • To assist in ensuring that a safe, efficient and effective environment is maintained across the University, utilising the resources available to enable the University to carry out its functions; • To work collaboratively to promote a positive health and safety culture, improve performance, meet targets and establish and maintain a lessons learned log for future project delivery; • To ensure all projects comply with, and are constructed to University policies & procedures, standards and specifications, ensuring that all appropriate approvals, including statutory standards and approvals are identified and obtained at appropriate timescales to meet the agreed delivery programme; Supervision received • The Senior Project Manager will report to the Campus Development Director and will be expected to work with minimum supervision. Supervision given • There are no direct reportees but the Senior Project Manager will manage, direct and guide framework Project Managers and other framework / specialist consultants and advisers. Contact • Main Internal Contacts Internal contacts include VC, CFO, Pro VCs and other senior management, projects team, site-wide logistics interface, procurement, University and Non-University Stakeholders, Academics, students, and administrative departments. • Main External Contacts External contacts include statutory authorities, governmental bodies, consultants and contractors, manufacturers, suppliers and purchasing consortia. Terms and conditions • This role is full time permanent. The nature of the Department’s operational activities to support the University business needs means that work times will vary in line with Senior Project Manager duties. Because of the operational requirements, work is predominantly office based. • This document outlines the current duties required as an indicator of the level of responsibility that the post requires. It is not a comprehensive or exhaustive list and the line manager may vary duties from time to time which do not change the general character of the job or the level of responsibility entailed.
PERSON SPECIFICATION Skills Required Essential: • Proven Project Manager delivering a wide range of construction related projects from feasibility through to hand-over • High level of skill controlling key project elements – cost, programme and scope • Able to interface and communicate clearly (written and oral) at all levels, including the University Board. • Sound IT and business systems literacy skills • A positive and proactive approach to managing Health & Safety and for promoting its importance on all projects • Ability to manage project risks and devise appropriate mitigations • Motivating a multi-disciplinary team, and influencing the project team to achieve desired behaviour and action • Managing effectively multiple stakeholder communications and requirements Desirable: • Experience of Soft Landings • Experience of BIM Attainment Essential: • Membership of a relevant professional body such as RICS, MCIOB, RIBA, M.I.Mech.E, MICE, MIStructE, MCIBSE or IET • Degree qualified or relevant experience Desirable: • Member of the Associations for Project Management (APM) • NEBOSH Certificate In Construction Safety & Health • PRINCE2 –Practitioner level or similar project management qualification Knowledge Essential: • Project Management of multi-disciplinary teams in a multi-stakeholder environment • Excellent technical background in a related discipline • Procurement processes • Cost control, scheduling, change control, reporting, value engineering, risk management
Desirable: • Understanding of JCT contracts • Understanding of BIM and Soft Landings • Awareness of current statutory requirements Relevant Experience Essential: • Project management experience within a large facilities environment or construction related background • Managing a portfolio of projects at any one time • Experience of managing a range of projects in a complex and dynamic environment, ranging from £1m to £30m in value. Desirable: • Relevant experience in a higher education environment • Use of an HE project delivery methodology with gateways • Knowledge/experience of partnering contracts • Design, Construction, Building or Engineering background Disposition • Extremely organised and structured in approach to all work activities • Proactive, self motivated and able to lead multi-disciplinary design teams and specialist contractors • Articulate, reliable and punctual • A strong commitment to deliver a high standard of customer service and improvement of the student/ client experience • A good team player who takes a positive role within the team • Flexible with drive and responds successfully to changing demands and conditions Other • Able to access construction sites including all aspects of construction and all University facilities
FURTHER INFORMATION & HOW TO APPLY The post offers a salary of £57,696 to £64,914 plus £8,000 market-related supplement, which will en- sure that the University is able to attract industry leading professionals. In addition to a basic salary the University offers a generous benefits package including: • USS pension scheme with 21.6% contribution from the University • 40 days annual leave per year (including closure days and bank holidays) • Interest free season ticket loans and a range of other optional salary exchange tax benefits You can learn more about our employee benefits here. Application Process For a confidential conversation please contact our advisors Charley McCarthy (charley.mccarthy@mrgglobal.com) or Nick Coppard (nicholas.coppard@mrgglobal.com) of The Manage- ment Recruitment Group on T: 020 3962 9900. Applications should consist of a comprehensive CV (of no more than 4 pages) and a covering letter (of no more than 2 pages). Applications should be sent to: charley.mccarthy@mrgglobal.com and nicholas.coppard@mrgglobal.com
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