THE ROLE
its carbon footprint and carbon emissions by 45% by 2021 against our 2008/09 baseline; • Lead project teams in their duty to prevent environmental and ecological impacts on projects; • Undertaking end of stage and lessons learned workshops / post occupancy evaluations with the project team, stakeholders and users; • Comply with the University project delivery procedures as defined in the Estates and Facilities Projects Manual, contribute to its development through regular review ; • Manage project sponsor / end user and stakeholder expectations for project delivery and deal with project related queries from students, academic staff and other members of the University; • To work with stakeholders ensuring that the project deliverables are compliant with the appropriate University requirements and that all consultants have obtained stakeholder’s approval to issue the final tender documentation in a timely manner. Ensure that any VE or alternative supply proposals are agreed with stakeholders and approved. • Conduct all procurement activities in a manner which complies with the University’s policies, financial regulations and audit procedures, and ensure best value-for-money, working with the Universities Procurement team; • Listen to and respond accordingly to customer feedback in a timely manner, issuing regular project updates and keeping stakeholders informed;
• Manage the handover of projects, including the delivery of as-built records upon completion of projects in accordance with the University of Reading Handover Procedures; • Review project performance ensuring deliverables and milestones are met, early identification of variances and provide corrective action via an effective agreed change control process, ensuring resources are appropriate and risk registers, Project Execution Plans are updated to track any changes ; • To prepare project reports and forecasting as required and present to University senior management; • Ensure the project team proactively identifies hazards and proactively eliminates or reduces risks as appropriate. Where this is not practical, provide options for consideration and implement management controls to drive timely decision making; Key Safety Responsibilities & Accountabilities • To ensure that line management responsibilities for Health, Safety and Environmental matters are established and understood at all levels of a project and ensure that procedures are established and maintained that support the University’s Health & Safety Policy; • To take an active role in monitoring the application of the CDM Management Arrangements and general University’s Health and Safety Policies throughout the design, procurement and construction process and
Post title: Grade:
Senior Project Manager
8 School/ Department: Projects Reports to:
Campus Development Director
Purpose The role of Senior Project Manager is a client side internal role that sees the Senior Project Manager delivering a full range of capital and maintenance projects to specification, cost and time within a safety conscious and multi-stakeholder environment. Projects can include new build, refurbishment, maintenance and service infrastructure. Main Duties and Responsibilities • Comply with the conditions of employment, protocols and practices of the Campus Development department, and follow a professional code of conduct; • Undertake the duties and deliverables specified in the “Duties of the University Senior Project Manager” job description; • Undertake any other duties which may reasonably be requested commensurate with the grade; • Prepare invitations to tender for consultants and contractors and assess tender returns and recommend appointments; • Seek approval of “in Principal limits “and subsequent budget uplifts throughout the project stages to reflect the Gateway approvals. Raise orders & progress interim
payments for appointment of professional services, surveys, and contractor services as applicable and oversee final accounts; • Taking due account of the requirements of the CDM Regulations and in doing so, discharge the duty of Clients Representative directly or ensure others are appointed to do so; • Develop the project scope to meet the University’s and Sponsors’ requirements and establish the project budget and programme, managing and controlling them throughout the course of the project through RIBA stages 1 – 7; • Assembling, leading and directly managing the project team, comprised of our framework partners and others to deliver projects of varying size and complexity; • Delivering of the project and all associated documentation to the project sponsor / end user to meet safety, quality, schedule and cost objectives by implementing the project strategy, using the defined project management arrangements / partnering framework agreements within the University’s integrated management system; • Lead project teams to identify opportunities that will reduce the University’s energy consumption and help with its aim to reduce
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