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weird quirks that reinforces the importance of planning for the unexpected. I’m not planning to lose my card, but if I do, I’ve saved that number in my Google Drive. All I’ll need to do is go to an internet cafe to access it. I share important information with my wife and my team for the same reason. People never want to think about it, but if something were to happen to me, I wouldn’t want to leave them scrambling to find important documents and passwords. I create In Case of Emergency (ICE) sheets for my wife and team. I have designated links to these that I share with my wife so she can access the essential information should she need to — information like tax ID numbers, insurance information, and important account information. With the team, I share social media information and passwords related to our business. Google Drive and Google Sheets are some of my favorite tools for storing and sharing information. I can easily organize and share documents in my Drive. Plus, when you create documents in a cloud, you don’t have to create them every time. They become a living document that you can update as needed. I’m also a fan of using checklists to keep track of what needs to happen before I leave. They help me organize tasks, like setting the auto-response for my email and letting my bank know I’ll be out of the country. On this trip, I made the choice to not take my laptop because I wanted to tune into my friends and the experiences we shared. While I can do a lot to prepare, the truth is this: A lot of life is out of our hands. Eventually, you have to take a deep breath and let go. From the business side, a lot happens organically that you can’t plan for. But there are vital systems you can put in place to feel as prepared as possible. Good communication with your team, clients, and family is the best way to set them up for success while you’re away.
DIALING INTO VACATION MODE BY PROPERLY PLANNING BEFOREHAND
In early December, I got to go on the trip of a lifetime with a group of my best friends. These are guys I grew up with — we went to summer camp together, later worked at the same camp together, went to college together, and were in each other’s weddings. But until this trip, we hadn’t gotten together as a group for 15 years. Isn’t it ridiculous how time flies? When one of my buddies suggested we all take a trip to Iceland, I knew it was a unique opportunity to reconnect and catch up with these important people in my life. Of course, after the initial excitement of the trip wore off, the reality of everything I needed to do before I left set in. I knew it was time to get organized and put systems in place so I could feel good about leaving — and help my team and family feel good about it, too. We’re hardwired to do things at the last minute, but this habit is way too stressful. Instead of being in the moment on your trip, you’re thinking about everything you left unfinished or worrying about something you forgot. Something I’ve always found interesting is the placement of the number to call if you lose your credit card. You know where that number is? On the back of the card. If you lose your card, you don’t have that number. It’s one of those
How do you prepare for a big trip? I’d love to hear your suggestions.
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