EXPLO Chicago | Essentials

EXPLO Chicago ESSENTIALS | 20

PREPARING FOR EXPLO: p 1-4 INFORMATION FOR ALL STUDENTS: p 5-13 ARRIVAL AND DEPARTURE INFORMATION: p 15-17 INFORMATION FOR DAY STUDENTS: p 19-23

1 2 3 4

CONTENTS

PREPARING FOR EXPLO

1

PAYMENT OF BILLS

1.1 1.2 1.3 1.4 1.5 1.6 1.7 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 2.9

REACHING YOUR CHILD: PHONE, FAX, AND EMAIL

RELEASE OF INFORMATION

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IMMUNIZATIONS AND MEDICAL RECORDS

MEDICATIONS

HEALTH OFFICE AND MEDICAL SERVICES

3 4

INTERNATIONAL STUDENTS

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FOR ALL STUDENTS

OFFICE OF STUDENT LIFE

LIVING IN THE RESIDENCE HALLS

DAILY CHECK INS GENERAL SAFETY

8 9

MONEY AND TRIPS + SUNDRIES

LOST AND FOUND THE DINING HALL ATHLETIC FACILITIES

10

11

SKATEBOARDS/IN-LINE SKATES/SCOOTERS/BICYCLES

2.10 STUDENT LAPTOP REQUIREMENT 2.11 LEAVING THE CAMPUS AND VISITORS

12 13

2.12 WEEKEND TRIPS

2.13 STUDENT DRESS CODE

EXPLO Chicago: ESSENTIALS

ARRIVAL AND DEPARTURE INFORMATION

15

ARRIVAL DATES AND TIMES

3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9

TRAVEL BY CAR TRAVEL BY PLANE

INSTRUCTIONS FOR STUDENTS ARRIVING AT THE AIRPORT 16

TRAVEL BY TRAIN SPECIAL SITUATIONS

DEPARTURE DATES AND TIMES

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SIX-WEEK STUDENTS: BETWEEN SESSIONS

INFORMATION FOR DAY STUDENTS

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DAY STUDENT POLICIES AND PROCEDURES

ARRIVAL DAY

DEPARTURE DAY CHECK IN/OUT

TRIPS POLICIES FOR DAY STUDENTS ARRIVING EARLY + STAYING LATE

20 21 22

MEDICATION

TRANSPORTATION OPTIONS

DRIVING TO EXPLO

EXPLO Chicago: ESSENTIALS

QUICK REFERENCE

CONTACTING EXPLO CHICAGO EXPLO Norwood Office (until June 23, 2020): 781.762.7400 EXPLO Chicago Office (June 24 - August 8, 2020) EXPLO CHICAGO: ARRIVAL + DEPARTURE First Session Arrival + Registration Day: Sunday, June 28, 2020 Residential Student Departure Day: Saturday, July 18, 2020 Last Day for Day Students: Friday, July 17, 2020 Second Session Arrival + Registration Day: Sunday, July 19, 2020 Residential Student Departure Day: Saturday, August 8, 2020 Last Day for Day Students: Friday, August 7, 2020 PSYCHOLOGY + NEUROSCIENCE Arrival + Registration Day: Sunday, July 5, 2020 Departure Day: Saturday, July 18, 2020

SPORTS MANAGEMENT CONCENTRATION Arrival + Registration Day: Sunday, July 19, 2020 Departure Day: Saturday, August 1, 2020 MEDICAL ROTATIONS CONCENTRATION Arrival + Registration Day: Sunday, July 19, 2020 Departure Day: Saturday, August 1, 2020

EXPLO Chicago : ESSENTIALS

WELCOME TO EXPLO! Within this book, you’ll find the information that should help you and your family transition to our programs smoothly this summer. Consider it your one- stop resource for many of your upcoming logistical queries. We strongly suggest you read it thoroughly so you’re ready to make the most of your time at EXPLO this summer. You’ll also soon be in possession of our Rules + Standards , a book which outlines all of our community expectations. This is required reading for all students and we’ll expect every child who comes to EXPLO to be familiar with our rules to better ensure a physically and emotionally safe environment for everyone this summer. If after reading either this book or our Rules + Standards you find yourself with additional questions, please don’t hesitate to be in touch.

We’re looking forward to meeting you this summer!

Sarah Ruter Head of Programs EXPLO Chicago

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PREPARING FOR EXPLO

1.1 PAYMENT OF BILLS All bills must be paid in full by May 1, 2020 (or immediately, for those enrolling after May 1) to hold a space for a student. We expect the Program to be filled and that some students will be placed on waiting lists. If payments are not complete, spaces may be opened to students on the waitlist. Please contact the Registrar, Amy Keegan, at 781.762.7400 with specific questions. Students who have outstanding balances will not be allowed to register on Arrival Day, nor will they be allowed to remain at the Program. 1.2 REACHING YOUR CHILD — PHONE AND EMAIL Students are allowed to bring mobile phones, tablets, laptops, and other devices to the program. (Please note laptops are actually required for full participation in courses and some activities, please see section 2.11 of this Essentials Guide on page 11 for additional details). Wireless internet is available for student use on campus, and all students will have access to the secure Illinois Tech network for their personal devices. EXPLO is not responsible for any loss, misplacement, or theft of any mobile phones or other devices. If a student elects not to bring a phone, they may make calls from the Office of Student Life. Students may not use phones or other devices during class or during EXPLO structured activities, without explicit permission from EXPLO staff. EXPLO staffwill collect student phones and devices during certain events and activities to effect a “Power Down Space” appropriate for engagement and interaction.

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1.3 RELEASE OF INFORMATION If you are interested in connecting with other enrolled families from your area, please let us know. If you do not want your contact information revealed to other enrolled families, you must call the EXPLO Chicago Registrar at 781.762.7400 by March 1 or immediately after receipt of this Handbook. 1.4 IMMUNIZATIONS + MEDICAL RECORDS Each student’s Medical History Forms, with complete information and up-to-date immunizations and a copy of both sides of your health insurance card, must be received through our medical document management system, CampDoc.com, by April 1, 2020 or immediately for those enrolling after April 1. Please contact EXPLO Chicago Registrar at 781.762.7400. Students without the required immunizations or approved variances will be unable to attend the Program. For safety reasons, students whose completed medical forms have not been received by the start of the Program will not be allowed to register on Arrival Day or remain at the Program. 1.5 MEDICATIONS Students who plan to use medications while at the Program may bring such medications to campus. If parents (and in some cases, medical professionals) consent to a student self-administering medication, a student may keep that medication in their room and take it as directed. Over-the-counter medications, vitamins, homeopathic medications, and some types of prescriptions are allowed to be kept in student dormitory rooms. For the safety of our students and the entire EXPLO community, certain types of medications may not be kept in dorm rooms in large quantities. Psychotropic medications and prescription medications classified as controlled substances (Schedules II-V) may only be kept with students in limited quantities in certain circumstances. For example, a student may keep up to three doses of a stimulant such as Adderall (used for treatment of ADHD) in their room at a time, but must go to the Health Office to replenish the medication and check in with the nurses. Please see Guide to Medications at EXPLO Chicago for additional information. Medications which require assistance with administration (such as injections) must be administered by EXPLO nurses in the Health Office, except as allowed by EXPLO’s Head Nurse, the student, the student’s parents, and the student’s medical provider. Students who keep medication in their room in violation of this policy are subject to dismissal from the Program. Parents and students may opt to keep any medication, even medications which are permitted to be stored in student rooms, in the Health Office and have them administered by EXPLO nurses.

Preparing for EXPLO

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1.6 HEALTH OFFICE AND MEDICAL SERVICES Special health needs and concerns should be brought to our attention prior to the Program so that any necessary arrangements may be made for students’ well-being. Parents or guardians of students with special health needs should call and speak with the Registrar or the Head of Programs regarding any special health needs or concerns. At the Program, nurses in the on-campus EXPLO Health Office are available to answer health questions, examine medical schedule routine appointments for allergy shots, and set up appointments with off-campus medical providers and urgent care centers. The nurses keep first aid supplies and frequently- used over-the-counter medications in the Health Office and will distribute such medications to students if authorized by the student’s parents and if the nurse determines that such medications are needed. Examples of these medications include ibuprofen (Advil or Motrin), acetaminophen (Tylenol), calcium carbonate (Tums or Rolaids), allergy medications (Zyrtec, Allegra, Claritin, Benadryl), sunscreen, etc. At the Program, nurses in the on campus EXPLO Health Office are available to answer health questions, examine medical concerns, schedule routine appointments for allergy shots, and set up appointments with off-campus medical providers and urgent care centers. EXPLO also has relationships with other local pediatricians and specialists and will make and take students to appointments as needed. EXPLO has a relationship with a local pediatrician’s office that will see students as necessary for non-emergency medical issues. They accept most forms of U.S. medical insurance, although it may be an out-of-network provider depending on the insurance plan. Families must be aware of their out-of network benefits and realize that x-rays and laboratory services may not be covered by insurance. In the event of any high-level emergency or if any specialized test is required, Chicago is home to many excellent hospitals. Students bringing Epi-Pens or Auvi-Qs who need to carry one with them must bring two: one for themselves and one to be kept in the Health Office. During the summer, we expect students to keep us informed of any health- related needs and to follow Health Office instructions regarding medications, eating, resting, icing, elevation, and physical activities. During the summer, parents/guardians should contact the Office of Student Life to check on their child’s health concerns.

Preparing for EXPLO

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1.7 INTERNATIONAL STUDENTS International students MUST bring their medications to the Health Office table on Arrival Day. All medication orders and directions must be written in English, or our nurses will not be able to administer these medications or allow students to self-administer. Please note that EXPLO’s nurses are only able to administer medicine or drugs that are approved by the US Food and Drug Administration (FDA). EXPLO is not legally authorized to administer medication not approved for use in the United States by the FDA.

Preparing for EXPLO

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INFORMATION FOR ALL STUDENTS

2.1 OFFICE OF STUDENT LIFE The Office of Student Life staff live at the Program and are available to students and parents/guardians every day to help deal with all types of issues, large and small. The Dean on Duty is available 24 hours per day for emergencies. The role of the Dean of Students and Assistant Deans is to actively ensure the health and safety of the EXPLO community through communication and problem-solving. Residence Directors (RDs) oversee residential student groups and help with problem-solving and health issues in addition to working to foster a positive residential community. RDs work in pairs and check in with each Residential Advisor (RA) regularly and report to the Dean and Assistant Deans throughout the day and evening. For concerns with residential issues, parents/guardians should contact their child’s Residence Directors by phone during the Program. Residential Advisors (RAs) live in the dorms with residential students and are students’ primary contact throughout the Program. Advisors will check in with students, both formally and informally, throughout the day and serve as liaisons between students and the Office of Student Life. Students are encouraged to speak with them about any problem or concern, regardless of magnitude. 2.2 LIVING IN THE RESIDENCE HALL Residence Hall Set Up: The residential buildings are set up hall-style. Each hall has 10-15 dorm rooms and a large communal bathroom with shower stalls. Most Living Groups are between 18-25 students and two Residential Advisors who also live in a dorm room on the hall. The dorm rooms vary in size, shape, and configuration and are set up primarily as doubles and triples. Please note that as the Residential Halls are air-conditioned, there is no need to bring fans or other cooling devices to campus. The building also has ample common space for students to gather and socialize. These large common spaces have TVs, couches, vending machines, and even a piano for student use.

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Access Cards, Room Keys, and Security: At registration on Arrival Day, residential students will receive a key to their dorm room. Lost keys will be replaced for a fee of $25 (deducted from the Trips + Sundries account). Dorm rooms should be locked at all times when residents are not there. We suggest that students keep no more than $50 in their rooms at any one time. Although security is generally not an issue, in a community of our size, this is a wise precaution. EXPLO is not responsible for stolen items or money. Also on Arrival Day, all students will receive access cards to open exterior doors of buildings, including residential buildings, classrooms, and the dining hall. (Students also use these cards to swipe in to the dining hall). The residence halls also have a staffed bell desk that is open 24 hours a day, 7 days a week. Students will not be allowed to leave residence halls between 10:30 p.m. and 7:00 a.m. except in the case of a medical emergency or EXPLO arranged supervised events. Students may leave campus in the evenings only for special events and only in groups supervised by EXPLO staff. Lost access cards will be replaced for a fee of $25 (deducted from the student’s Trips + Sundries account). Room Assignments: In assigning housing, we do our best to create diverse and supportive living groups where students can find others with common interests and meet students from all over the world. We generally assign students to living groups and specific rooms based on gender, grade, and geography. EXPLO assigns students to housing based on their identified or affirmed gender. If a student is gender-questioning or gender nonconforming, please contact the Registrar or Head of Programs to discuss housing arrangements. We also take into account living preferences and other considerations communicated to us by parents/guardians on the Housing Form, which you can fill out and submit via the Student Portal. If submitting a Housing Form, it must be completed online by May 1, 2020. Forms submitted after May 1 and requests made in any other way than on the Housing Form will not be considered. Students may request that one particular student be assigned either as a member of their living group, provided that person is of the same gender and grade, and the request is mutual – BOTH students must request the same situation on their Housing Form. ONLY ONE REQUEST MAY BE MADE. When too many people who already know each other are housed in the same living group, it creates an awkward dynamic for both our returning and new students. Most students coming to the Program do not know other students.

Information for All Students

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2.2 LIVING IN THE RESIDENCE HALL (CONT’D) Room/Hall Changes: There will be no room or hall changes except under exceptional circumstances, and then only when authorized by the Office of Student Life. We make every effort to help students work through issues that arise with roommates and groupmates in the spirit of the pre-college experience, and we will exhaust all other possibilities before a room or hall change is even considered. Each student must sleep in their own room within their assigned hall. Rights of Roommates and Groupmates: Many students have never lived with a roommate or in a residential hall before, so compromise and communication are key. Respecting each other’s rights, possessions, and space is essential. Our residential staff is trained to work with students to help in this process. Students may seek help from the Office of Student Life in resolving roommate/groupmate difficulties. Visiting Other Residents : A student may visit the hall/room of another student only if they are both of the same gender. As set forth in the EXPLO Chicago Rules + Standards, being in an unauthorized part of the residential building is grounds for dismissal from the Program. Students may not enter the room of another student without that student’s permission and must respect the rights of that person’s roommate (if applicable). Sleeping in Your Own Room : For safety reasons, students must sleep in their assigned rooms and may not sleep in the living group lounge, a friend’s room, etc. Room Cleanliness and Inspections : Students are expected to keep their rooms and halls clean and to help maintain their living group lounges. The Office of Student Life and Residential Advisors will conduct room walkthroughs periodically to ensure reasonable cleanliness. When each room is inspected at the end of a session, a cleaning fee will be deducted from a student’s Trips + Sundries Account in those cases where Illinois Tech custodial services charges the Program for extra cleaning. Decorations : Rooms may be decorated using painter’s tape or “plastitak/ funtack” only. Students may not use duct tape, scotch tape, packing tape, paste, glue, nails, or tacks on walls, doors, ceilings, furniture, or woodwork. Alcoholic beverage containers may not be used as decoration. No candles, incense, matches, lighters, firecrackers, or other flammables are permitted in the dorms. Students should check with Residential Advisors or the Office of Student Life with any questions.

Information for All Students

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Quiet Hours : Quiet hours are from 10:30 p.m. to 7:00 a.m. daily. While there is no official “lights out” at the Program, students must respect the rights of others to turn in early, even before the final evening check-in. Laundry : Laundry facilities are available in the Residential building. Students are expected to keep the laundry facilities clean so that we may continue to use them. Students are responsible for doing their own laundry. The residence halls have washing machines and dryers that are free for students to use. EXPLO’s Main Office has pod-style laundry detergent, which students may use while at the program. As such, students do not need to bring laundry detergent to the program. Students who have specific needs around laundry detergent types should plan to buy their own according to preference or need. Cars : Residential students may not have cars at the Program. Day students may drive to and from the Program only. Students planning to drive to the Program should obtain a parking permit from the Main Office. Delivery Food : Because students are not allowed out of the dorms after final nightly check-in, any delivery food ordered must be picked up and paid for by students by 10:20 p.m. We recommend ordering by 9:30 p.m. to ensure that it will arrive in time for students to be present at their check-in. Food is ordered at the student’s own risk. If food is not delivered before check-in, students will not be allowed to leave their dorms to pick it up. Please note that tipping of people delivering food to campus, and other service-related situations in which it is a social and cultural norm to tip, is expected. 2.3 DAILY CHECK-INS EXPLO conducts regular check-ins with students multiple times per day to ensure students’ presence and safety and to allow them to ask questions and connect with their Residential Advisors. Please see the Daily Schedule on EXPLO’s website for additional information.

Information for All Students

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2.4 GENERAL SAFETY Picture IDs : The Access Card will also function as a picture ID. At Registration, students will be issued this card/ID along with an EXPLO lanyard, which must be worn at all times while at the program. Footwear and Clothing : For health and safety reasons, appropriate footwear must be worn at all times. Flip flops are allowed, but not recommended for trips, active events, and long walks around campus. Sneakers or sport-specific shoes are required for all athletic activities. Closed-toe shoes and long pants are required for science lab courses and any cooking activities. 2.5 MONEY AND TRIPS + SUNDRIES Please be advised that EXPLO Chicago does not hold or distribute money for students. All students have Trips + Sundries Account which has an initial balance that is charged upon enrollment. This accounts is used to pay for incidental expenses like weekend trip fees, lost keys and prox cards, and/or any damages. A student may not, however, withdraw cash from this account. Students are discouraged from bringing large amounts of cash to EXPLO. Prepaid debit cards or credit cards are a better option. There are several ATMs on and near campus for cash withdrawals. Families are also encouraged to check with their banks regarding other options for teen banking and travel. Students will have very limited opportunities to receive funds via wire transfers. If it is necessary to send a wire transfer this summer, please do so via Western Union. Please note that students will not be able to receive wire transfer on the weekends, and that students who need to receive wired money will have to make special arrangements with the Office of Student Life. If a student’s Trips + Sundries Account is running low and needs to be replenished, the EXPLO summer banker will make all reasonable efforts to contact families to replenish accounts. If a student’s account becomes overdrawn and is not replenished, EXPLO may deduct the overage from the student’s Dormitory Damage Deposit. Tipping of EXPLO Staff : EXPLO has a no-tipping policy for our staff. However, the staff work hard all summer to support students and your words of gratitude are appreciated. As an alternative, you are welcome to make a contribution to EXPLO’s scholarship fund.

Information for All Students

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2.6 LOST AND FOUND EXPLO begins packing up to leave Illinois Tech the last day of the Program (Saturday, August 8, 2020 and will be finished moving out by Monday, August 10, 2020). We do have a lost and found at the Program and make every attempt to return lost items to students. If your student realizes they have lost something after leaving the Program, please call us as soon as possible to maximize the possibility of returning the item. We cannot store lost items for an indefinite period of time. The likelihood that we will be able to locate and return items after the end of August is very small. We encourage students to label all belongings before coming to the Program, which greatly increases the chances of return. EXPLO is not responsible for lost or stolen items. 2.7 THE DINING HALL Student access cards also admit them to campus dining halls. Students must present their access card at each meal. Dining Services can accommodate vegetarian, vegan, nut free, lactose intolerance, and gluten intolerance. Additional dining accommodations not listed may be possible and coordination directly with Illinois Tech Dining Services is an option. If you’re interested in discussing particular dining accommodations not listed here, please call the program Registrar or Head of Program at 781.762.7400.

Information for All Students

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2.8 ATHLETIC FACILITIES Our summer home for athletics is the Keating Sports Center located on campus, only a few minutes walk from the dorm and classroom buildings. Students have access to the gym throughout the afternoon and evening, until it closes at 8:00p.m.. The sports complex houses courts that we’ll use for various intramurals and pick-up sports such as basketball, volleyball, and soccer. There is also a fitness center where students may use cardio equipment such as treadmills, ellipticals, and stationary bikes as well as weight resistance machines (please note that students are not permitted to use the free weights area). There are racquetball courts as well as workout studios which are ideal for activities such as yoga and stretching. Echo pool (and indoor pool) is available each afternoon for lap and free swim. Adjacent to the Keating Sports Center is Stuart Field where we offer a variety of outdoor intramural sports such as Ultimate Frisbee and Soccer. There are also outdoor tennis courts, frisbee golf, and beach volleyball courts available at all times through the summer for intramurals and student pick-up use. 2.9 SKATEBOARDS/IN-LINE SKATES/SCOOTERS/BICYCLES Skateboards, in-line skates, scooters, and bicycles are permitted within Program- established boundaries only. It is highly recommended that students using bicycles, in-line skates, skateboards, or scooters wear elbow, wrist, and knee pads and helmets. Bikes should be locked to outdoor rack. Students must provide their own locks. For Like many high schools, EXPLO Chicago’s courses require students to have access to a laptop computer, tablet or Chromebook for completing and sharing coursework. All courses will require students to be able to access the internet and utilize basic word processing and presentation-type programs (PowerPoint, Keynote, etc.) Some courses have more specific requirements (please see Course Pages on explo.org for additional details). Students will be expected to bring a laptop, Chromebook, or tablet with them to the Program to use for coursework and projects. EXPLO is not responsible for loss, theft, or damage of student devices, including laptops, Chromebooks, tablets, or accessories. If you do not have such a device or are not comfortable with sending your child to the program with such a device, you may rent one directly for your child’s time at EXPLO. Enrollment in this program can be completed using the Student Technology form on the EXPLO Student Portal. If you determine not to allow your child to bring or rent a laptop for use during courses at EXPLO, please understand that they may not be able to fully participate in course projects and may need to spend some of their free time working on projects in computer labs that are open during limited time frames. In addition, students who do not have laptops may be limited to certain courses (Computer Programming, for example, requires a computer and students who choose not to bring one will not be allowed to enroll or switch into this course). Most students strongly prefer to have access to their own devices for the full course experience. EXPLO Chicago: ESSENTIALS safety reasons, hoverboards are not permitted. 2.10 STUDENT LAPTOP REQUIREMENT

Information for All Students

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2.11 LEAVING THE CAMPUS AND VISITORS Students are not permitted to travel outside the Program-established boundaries unless signed out of the Program through the Main Office by someone on the Authorized Visitors Form. Visitors: All visitors to the Program register in the Main Office to receive a Visitor ID. The best times to visit are in the late afternoon or early evening (starting at approx. 5:00 p.m.). Other than on Arrival and Departure Days, visitors, parents/guardians, and other family members are not permitted within the residential buildings. We ask for parents/guardians’ understanding and appreciation of our respect for students’ privacy. Exceptions are made only by approval of the Office of Student Life. Signing Out With a Visitor: A student may be signed out of the Program for an afternoon, evening, or weekend visit with anyone on their Authorized Visitors Form. An authorized visitor must be present to sign a student out. All visitors must be 21 years of age or older and must be specifically named on the Authorized Visitors Form by parents/guardians, whether on or off campus. Main Office staff will check a photo ID for the person signing the student out, and will obtain information about the intended destination, a phone number where the student can be reached, and estimated time of return to the Program. Students leaving campus must return and sign back in no later than 10:15 p.m. if not signing out overnight. Overnight Sign-Outs: If students plan to be signed out overnight, they must return to the Program and sign back in at the Main Office before their check- in at 8:30 a.m. the next morning or before their trip is scheduled to leave (if returning on a weekend day). Weekend Day Sign-Outs: On any weekend day a student is signed out of the Program, they will not participate in a weekend field trip. If a student plans to be signed out for the weekend, they should not sign up for trips. If a student signs up for trips but then is signed out of the Program, they will be charged for the trips for which they have signed up. Trips : Students may not be signed out while on a trip or have visitors while on a trip. Any requests for exceptions to this rule must be cleared by the Program well in advance of the trip. This rule is for students’ safety and security, and visitors to a trip will be politely asked to leave the group. Day Students: Day Students must sign out in the Main Office before leaving each day.

Information for All Students

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2.12 WEEKEND TRIPS Saturdays and Sundays are trip days. On a given weekend day, there are between 7 and 10 choices for trips throughout the Chicagoland area. We pride ourselves in providing excellent trip destinations, but we also believe our trips are about more than just their destination. Trips are another way for students to meet their peers, get to know our faculty, and share new experiences. Saturday trips are mandatory for all of our students. Sunday trips are mandatory for 10th and 11th graders but are optional for 12th graders. 12th graders who opt to stay back on a Sunday will be required to check in with our Office of Student Life periodically during the day. If a 12th grader signs up for a trip but later opts not to attend, they will be charged for that trip. Trip sign-ups (except for pre-registered trips) occur at the Program. We make every effort to give students their top choices for trips whenever possible. It is important to recognize that many of our trips have limited capacity due to ticket purchases that must happen several months before the Program is in session. We appreciate your patience and understanding in these matters. There is absolutely NO switching trips except in extreme extenuating circumstances. Once trips have been selected, students must attend that trip. Logistics such as making advance bus reservations, purchasing tickets, planning for meals, assigning faculty to chaperone trips, and generating student lists, as well as preserving a fair sign-up process for all students prohibit changes. If students sign up for trips and later opt to be signed out for the day by family or friends, they will still be charged for the trip. 2.13 STUDENT DRESS CODE While dress is generally informal, the Program has community standards to ensure that appropriate student dress provides a comfortable environment for all. These expectations will be made explicit to students at the Program, and we reserve the right to address breaches of our dress code. Dress code guidelines prohibit clothing that is excessively revealing and clothing with offensive wording, logos, designs, etc. Please pack accordingly. We advise that students bring at least one set of professional dress clothes and comfortable walking shoes for presentations, field trips, meetings with industry professionals and project partners, and other course-related events. Additional dress clothes are optional, but recommended for dances, weekend field trips and other special events.

Information for All Students

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ARRIVAL AND DEPARTURE INFORMATION 3.1 ARRIVAL DATES AND TIMES First Session EXPLO Chicago Arrival + Registration Day: Sunday, June 28, 2020 Psychology + Neuroscience Concentration Arrival + Registration Day: Sunday, July 5, 2020 Second Session, Sports Management, and Medical Rotations Arrival + Registration Day: Sunday, July 19, 2020 All residential students must fill out the Arrival and Departure forms. These forms will be available on your Student Portal and are due April 1, 2020. Registration for residential students begins at 1:00 p.m., and students should plan to arrive between 1:00 p.m. and 5:00 p.m. There will be an assortment of staff- led activities going on at the Program throughout the afternoon. Families should feel free to help students get moved into their dorm room. There will be optional meetings for parents/guardians with the Office of Student Life and/or the Head of the Programs. For students arriving alone, EXPLO staff will be available to answer their questions and to help them get settled. Please Note: We cannot accommodate early arrivals. EXPLO is not responsible for the supervision or well-being of any student arriving on the Illinois Tech campus before 1:00 p.m. on Arrival Day. 3.2 TRAVEL BY CAR Follow the directions to the Mies campus, located on page 23 of this Guide. We will have staff and signs at various points along the way to help guide you. 3.3 TRAVEL BY PLANE For a one-way fee of $75 (round trip $150), EXPLO will provide transportation from Midway and O'Hare airports in Chicago to the Mies campus for students whose flights are scheduled to arrive between 12:00 p.m. and 6:00 p.m. on Arrival Day. For flights arriving outside of this window of time (12:00 p.m. to 6:00 p.m.), EXPLO can help coordinate transportation to campus, but there may be significant wait times at the airport. If you are planning to use the shuttle, please indicate this on your Arrival and Departure Forms. EXPLO Chicago highly discourages students from flying with Unaccompanied Minor service, as it can significantly complicate arrival to and/or departure from the Program, potentially resulting in many extra hours spent in airport security or otherwise waiting. If the airline requires your child to fly with the Unaccompanied Minor designation, please indicate this on the Arrival and Departure Forms on the EXPLO Student Portal, and our Travel Coordinator will follow up directly with you to begin working on special arrangements.

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3.4 INSTRUCTIONS FOR STUDENTS ARRIVING AT THE AIRPORT: Get off the plane, follow signs to the Baggage Claim area, and look for EXPLO staff in orange t-shirts. If arriving early, wait in the Baggage Claim area for EXPLO staff to arrive. Take our Summer Main Office phone number with you and call us if there are any questions when arriving. We will be answering the phones, and our airport staff are in touch with us by cell phone. We will email you shortly before the summer with our Main Office phone number and other travel reminders. TRAVEL BY TRAIN Staff in orange EXPLO t-shirts will meet trains arriving between 1:00 p.m. and 5:00 p.m. at Union Station in Chicago. If you have any questions or concerns, please call our Summer Main Office. Consult Amtrak at 1.800.USA.RAIL for train times and fares. 3.6 SPECIAL SITUATIONS Contact us via phone, email, or US mail at our Norwood office through Wednesday, June 24, with any Arrival Day questions or concerns. From Thursday, June 25, 2020 through Saturday, August 8, 2020 contract our Travel Coordinator at travel@explochicago.org or by calling the Main Office. If any problems occur, during travel on Arrival Day, please call our Travel Coordinator. 3.5

Arrival and Departure Information

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3.7 DEPARTURE DATES AND TIMES First Session Residential and Psychology + Neuroscience Students Departure Day: Saturday, July 18, 2020 Sports Management and Medical Rotations Concentrations Departure Day: Saturday, August 1, 2020 All students must be out of their rooms by 9:00 a.m. and off campus by noon. Please schedule flights to leave between 8:00 a.m. and 2:00 p.m. Our shuttles will take students to Midway or O'Hare Airport in Chicago from approximately 6:00 a.m. to 12:00 p.m. We do our best to accommodate students’ schedules, but due to varying airline departure times, students taking the EXPLO shuttle may be required to go on a shuttle earlier than their scheduled departure time. Buses to the train station depart between 7:00 a.m. and 12:00 p.m. It is important that all students depart by 12:00 p.m., as our staff have to quickly ready the dorms for second session students (or to vacate the campus after second session). We are not able to supervise anyone on campus after 12:00 p.m. 3.8 SIX-WEEK STUDENTS: BETWEEN SESSIONS First session residential students will be leaving, and new residential students will arrive the next day. Parents/guardians or friends may sign out six-week students on Saturday, July 18, 2020 overnight. We request that students leaving campus be picked up no later than 12:00 p.m. on Saturday and return to the Program on Sunday, July 19, 2020 between the hours of 1:00 p.m. and 5:00 p.m. Students should sign in and out at the Main Office since we will not have staff available on campus to be with students. If six-week students are not signing out between sessions, we take all six-week students remaining on campus on an extended Saturday trip, featuring a day trip, dinner, and evening entertainment. The cost of this trip is approximately $ 150 and will be billed in advance of the summer . In the evening, students will stay in on-campus dorms, sleepover-style, rather in their assigned rooms, to allow for adequate supervision and to allow us to ready the dorms for second session arrivals the following day Second Session Residential Student Departure Day: Saturday, August 8, 2020

Arrival and Departure Information

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INFORMATION FOR DAY STUDENTS

4.1 DAY STUDENT POLICIES AND PROCEDURES EXPLO day students are assigned to Living Groups based on grade and gender. They are involved in all aspects of EXPLO’s residential life program and are expected to abide by all rules and standards set forth above and in the EXPLO at Yale Rules + Standards while on campus. The following policies are specific to day students. 4.2 ARRIVAL DAY Day students should plan on coming to campus on Arrival Day (Session 1: Sunday, June 28, 2020 at 4 p.m.; Session 2: Sunday, July 19, 2020 at 4 p.m.) to register, meet with their Living Groups, and review rules and procedures. Day students and families are invited to attend an optional informational meeting about the Day Program with Office of Student Life staff overseeing the Day Program. Day students should plan on leaving campus at approximately 9:00 p.m. on Arrival Day. After registration and the optional Day Program meeting, day students are invited to enjoy dinner with their Living Group. From 6:00-9:00 p.m., day students are required to attend Living Group meetings concerning campus community standards. 4.3 DEPARTURE DAY All keys, access cards, or dining cards, must be turned into the Main Office when students leave the program on the final day. 4.4 CHECK IN/OUT To ensure day students’ safety, they must check in and out when they leave and arrive at the Program. If a day student will be late, leaving early, or missing a day, the parents/guardians are responsible for contacting the Program to alert us of this change. Day students arriving before 8:30 a.m. are required to check in at the Main Office. Day students attend 8:30 a.m. check-ins each weekday with their Living Group as well as occasional meetings with Office of Student Life staff on trip sign-up days.

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Day students will sign out at the Main Office at 6:00 p.m. each day, unless they have arranged to stay late. Parents/guardians should contact the Main Office via email or telephone if a student needs to leave before 6:00 p.m. A student that does stay late should inform the Office of Student Life or their Residential Advisor (RA) by lunchtime that day, and they will be required to attend the evening check-ins with their Living Group. Day students staying late must check out in the Main Office no later than 10:15 p.m. The family of any day student who fails to check out and has not arranged to stay late will be contacted to verify that the student is at home. We ask for cooperation with all students and families in making this system work efficiently. Absences: If a day student is going to be absent, we ask parents/guardians to call us by 8:30 a.m. to let us know. The family of any student whose absence has not been verified will be contacted to let them know that their child did not arrive at the Program. 4.5 TRIPS POLICIES FOR DAY STUDENTS Day students are not required to attend weekend trips, but they are welcome and encouraged to do so. Fees and requirements for the trips will be the same as they are for residential students. Day students should sign up only if they plan on attending weekend trips. If a day student signs up for a trip and decides not to go or does not arrive at the Program in time for the trip departure; the student will still be charged for that trip. If a day student is planning on attending a weekend trip, but they are not staying over the previous evening, the student should pack a lunch from home to bring along on the trip.

Information for Day Students

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4.6 ARRIVING EARLY + STAYING LATE Staying Late: Day students have the option to stay late (until 10:15 p.m.) an unlimited number of times during the session. Students must make arrangements for transportation if they choose to stay late and should be picked up from the Main Office. When staying late, dinner is available for purchase in the dining hall. Likewise, students may also purchase breakfast in the Dining Hall before 8:30 a.m. Check-In if they'd like to do so. As always, when a day student stays late all EXPLO residential rules apply to them. Please take the time to read the EXPLO Community Standards section of this Guide, as it is the responsibility of students to understand these rules.

Information for Day Students

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4.7 MEDICATION If a day student needs to take medication while on campus, they generally may carry such medication with them. Please see MEDICATIONS, Section 1.5 above. 4.8 TRANSPORTATION OPTIONS Students arrive to EXPLO by various means. On Arrival Day, please inform the Office of Student Life or students’ RAs how they will typically be arriving and departing from the Program. Car Drop-Off and Pick-Up : Students being driven to/from the Program should be dropped off and picked up at the Main Office. Student-Driven Cars : Please note that the weekly rate for parking on campus is $45. Students who plan to drive to the program may have the funds ($135 for the three week session) deducted from their Trips + Sundries Account when registering for a parking permit on Arrival Day. 4.9 DRIVING TO EXPLO When driving to the program, please note that Illinois Institute of Technology has two main campuses. The Mies Campus (named for famous architect and Illinois Tech professor Ludwig Mies van der Rohe) is Illinois Tech’s main campus and is where EXPLO is located. Search for the phrase “Mies Campus Illinois Tech” in your GPS system, or use the address “10 W 35th St., Chicago, IL 60616”. Closer to the summer, you will receive more detailed instructions regarding Arrival Day logistics and on-campus parking for visitors.

Information for Day Students

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EXPLO’S MISSION EXPLO inspires students and teachers to explore the world of people and ideas, and to experience the joy of learning in pursuit of purpose and meaning.

explo.org

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