DIRECTOR OF ESTATES & FACILITIES CANDIDATE INFORMATION PACK
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Dear Candidate Thank you for your interest in the position of Director of Estates & Facilities for the Girls’ Learning Trust. We’re look- ing for someone with creativity, passion and ambition to help support our schools to become the very best centres for learning in the country. The Girls’ Learning Trust (GLT) was formed in September 2015 and consists of three successful and high-performing girls’ schools: Nonsuch High School for Girls, Wallington High School for Girls and Carshalton High School for Girls. All three schools are located in the London Borough of Sutton. As the largest all-girls multi academy trust in the UK, we have c4,500 students aged 11-18 and over 500 staff. We have a financial turnover of c£30m and operate over three large sites. Our aim is to empower girls and young women by de- livering a first-class education and providing an inspiration- al start to their futures. Staff are our most valued asset and we aim to support them both in their current roles and to develop them for their fu- ture careers. Working alongside the teaching staff, we have a skilled support staff team who perform vital roles within each school and across the trust. Continued professional development plays an important role in ensuring that the quality of education is very high in our schools. There are lots of opportunities for cross-trust professional develop- ment, with staff from all three schools working collabora- tively on projects in many areas and we have a GLT profes- sional development conference each year for all our staff. We believe you would enjoy working with us and very much look forward to receiving your application.
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WELCOME FROM THE CEO AND COO OUR SCHOOLS OUR TRUST OUR STRATEGY & FUTURE PLANS JOB DESCRIPTION
Kind Regards,
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PERSON SPECIFICATION APPLICATION PROCESS
Jennifer Smith Chief Executive Officer
Dr Thomas Flynn Chief Operating Officer
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OUR TRUST In 2015, Nonsuch High School for Girls formed a multi-academy trust with Wallington High School for Girls, the Nonsuch & Wallington Education Trust. In 2018, the company changed its name to Girls’ Learning Trust (GLT) and later that year Carshalton High School for Girls joined the MAT. Our schools share many characteristics and are held in high regard by the local community. They are high performing and deliver a broad, balanced and challenging curriculum setting high expectations. Students benefit from be- ing taught by well-qualified, dedicated and committed staff who are experts in girls’ education. GLT benefits from the expertise within an executive support staff team that provides shared services for schools, including Finance, Estates, IT, Procure- ment, Capital Development Projects, HR, Governance, Audit and Risk. This core team of professionals ensure consistent methods of operation, strong quality assurance and best value across the Trust. Relationships in the Trust, between staff and students or between colleagues, are built on mutual trust and respect. These relationships drive school im- provement and contribute to the wellbeing of everyone. Visitors often com- ment on the high levels of motivation and positive behaviour of the students, the commitment and professionalism of the staff and the well-equipped school buildings. Strong academic performance is complemented by highly effective pastoral care. We believe in offering a broad experience that goes well beyond the ac- ademic and girls are encouraged to develop their confidence, independence and resilience across a wide range of enrichment and extra-curricular activi- ties. What makes the Girls’ Learning Trust special? While we work across the Trust to support school performance and ensure value for public money, we believe in allowing our schools autonomy in devel- oping approaches to pedagogy and the curriculum that will deliver the very best outcomes for their students. Nevertheless, our shared values and the many opportunities we have for collaboration across our schools mean that we learn lots from each other and that we remain outward-focussed.
OUR SCHOOLS All three schools in the Trust (Carshalton, Nonsuch and Wallington High School for Girls) share many common characteristics and are held in high regard in the local community. They are high performing, deliver a broad, balanced and challenging curriculum, and set high expectations. Students across the Trust benefit from being taught by highly qual- ified, dedicated and committed staff who share their passion and knowledge of their subject.
Carshalton High School for Girls
Headteacher:
Mr. Maurice Devenney
Students: Address:
Approximately 1,400 students
West Street, Carshalton SM5 2QX www.chsg.org.uk
Website:
Nonsuch High School for Girls
Headteacher:
Ms. Amy Cavilla
Students: Address:
Approximately 1,550 students
Ewell Road, Cheam SM3 8AB
Website:
www.nonsuchschool.org
What is it like working at the Girls’ Learning Trust? Unlike many other MATs, all of our staff are located at offices in one of our schools, ensuring our central services gain an understanding of the challenges and oppor- tunities that face our pupils, teachers and school leaders. The environment is fun, fast paced and collegiate. Colleagues join us from all different walks of life and for a host of different reasons. But the one thing that we all share is a passion for educa- tion and a desire to make sure young people get the best education possible.
Wallington High School for Girls
Headteacher:
Mr. Richard Booth
Students: Address:
Approximately 1,550 students
Woodcote Road, Wallington SM6 0PH
Website:
www.wallingtongirls.org.uk
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OUR STRATEGY & FUTURE PLANS
TRUST DEVELOPMENT & GROWTH Since 2015 we have been through two discreet phases of development as a Trust. As we emerge from the impact of the pandemic we are now moving into a period of growth – which creates an exciting environment for new staff joining us.
OUR VISION Our vision is to be champions of excellence in girls’ education, empowering young women to realise their full potential and shape the world.
OUR MISSION GLT is committed to offering an outstanding education that pro- motes wellbeing and personal development for everyone in our schools, enriched by the oppor- tunities that arise from being part of an girls’ education trust.
2015 - 2018
2019 - 2022
2023 - 2026
Phase: DEVELOPMENT
Phase: CONSOLIDATION & BUILDING CAPACITY • New CEO recruited • Consolidation of cen- tral services and of collaboration across schools • Rise in student popu- lation numbers • Post-Covid 19 recov- ery strategy
Phase: GROWTH
• Academies join the Trust • Emergence of central services in Finance, IT, HR and Premises • Development of cross-Trust initiatives
• New COO recruited • Explore opportunities for external partner- ships • Increase income gen- eration capacity • Strategic approach to succession planning • Prepare for declining secondary-stage pop- ulation
WE BELIEVE EDUCATION SHOULD BE ABOUT: 1 Encouraging risk-tak- ing & developing re- flective approaches to teaching & learning 2
Championing equality & inclusion and chal- lenging social & eco- nomic disadvantage 3
Fostering a sense of pride in diversity.
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Offering broad & rich experiences that go well beyond the ac- ademic and lead to satisfying & rewarding career paths
Building supportive & collaborative net- works whilst allowing schools the autonomy to develop in ways that are best for their students
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OUR SHARED SERVICES There are significant benefits associated with being part of a multi academy trust – enabling savings across central services, alongside the ability to invest in strategic roles supporting schools to become more effective. By ‘clubbing together’, our three schools have access to resources and sup- port that individually they would not be able to afford, and ultimately, we are able to collaborate to provide better outcomes for our pupils. Our Shared Services are led by the Trust’s Chief Operating Officer, and are arranged into the following core areas:
FINANCE
We are responsible for the long- term financial sustainability of the Trust, and support each school in its own budgeting. We also manage all finance processing, payroll and oth- er financial reporting for the schools.
ESTATES & FACILITIES
We lead a team of school-based premises staff at each site, making sure our buildings and facilities are fit for purpose for students and staff. We also manage all capital develop- ment and large refurbishment pro- jects, working with experts to secure external funding where possible.
SHARED STRATEGIC PRIORITIES
IT
As a Trust, we have agreed the following shared priorities for all our schools and central services over the next four years:
We lead a team of school-based IT staff at each site, managing the digital infrastructure that supports high-quality teaching and learning in the classroom, as well as key sys- tems for staff.
HUMAN RESOURCES
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Promoting wellbeing and personal development for all
2. Excellent staff development for high quality teaching and learning 3. High-quality careers education and advice 4. Extensive enriched curriculum opportunities 5. Welcoming, and robustly supporting, disadvantaged students 6. Strength in equality, diversity and inclusion 7. Sustainability, efficiency and value for money 8. Effective governance 9. Championing collaboration across and outside our Trust 10. Recruiting and retaining the very best staff 11. Innovative and effective IT support and infrastructure 12. Well-maintained and managed facilities that support the aims of the schools and the Trust
We work across the Trust and take responsibility for managing and coordinating all HR functions, im- plementing policies, and ensuring best practice. As well as advising and supporting Headteachers and the wider Executive Team with the selection, recruitment, development and management of all staff, we are responsible for ensuring an inclusive and kind working environment.
CONTRACT MANAGEMENT
We also take the lead in managing a number of Trust-wide external contracts, including the provision of catering, cleaning and other core services across all three sites.
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JOB DESCRIPTION
with a range of internal and external stakeholders, including Headteachers, Governors, Trustees and other third-par- ty organisations. • To convene and lead various steering groups / committees to shape the de- sign and delivery of services on a site by site basis. Estates Development • To lead the development of a pro- gramme of capital works across the Trust, working with specialist consult- ants and school leaders to assess need and viability. • To effectively engage with local stake- holders and other related parties in all estates development. • To act as the first point of contact with- in the Trust for individual capital pro- jects, working alongside Premises Man- agers and school leaders. Facilities Management • To lead a team of site-specific staff working to enable the effective day-to- day operation of school sites, ensuring the facilities are well maintained and fit for purpose. • To ensure that all work inspection and testing schedules are adhered to, keep- ing accurate records for compliance. • To act as the first point of contact for various external contracts, for example cleaning, energy supplies and other maintenance agreements. Catering Provision • To act as the strategic contact for the overall catering contract for the Trust, managing the strategic relationship and ensuring value for money. • To work alongside Headteachers to ensure the catering provision at each school is fit for purpose and aligned with the needs to students. Health & Safety • To lead the development of all aspects of health and safety matters within the Trust including the health and safety
policy, fire safety and emergency plan- ning. • To work alongside Headteachers and other staff at each school to ensure their activities and premises are secure and safe, acting as the contact for our external audit. • To ensure all compliance and reporting requirements are satisfied, including the accurate recording and reporting of all RIDDOR to the HSE.
Job Title
Director of Estates & Facilities
Reporting To
Chief Operating Officer
Management Responsibility 3 x Premises Managers
Various estates and facilities related contracts Various site-specific commercial contracts Trust-wide catering contract
Salary Scale
L18 – L22 (£70,870- £77,795) per annum
3. GENERAL DUTIES
Employer Pension
22% (Local Government Pension Scheme - www.lgpsmember.org) Generous annual leave allowance Off-peak membership to David Lloyd Cheam Access to EAP scheme Cycle to work scheme Eye Test Vouchers Onsite parking at schools where possible
• Work flexibly and closely with the Exec- utive Team to ensure Trust objectives and KPIs are achieved, which may in- clude external meetings and evening work when required. • Be responsible for budget and efficient resource management, controlling income and expenditure within an agreed budget, complying with the Trust’s financial regulations and other policies and procedures. • As part of the senior leadership team contribute to the success of the Trust and achievement of objectives in rela- tion to finance and property strategy. • Follow Trust policies and procedures, with particular attention to health and safety, safeguarding, prevent, risk man- agement, equality and diversity, quality, values and behaviours. • Attend training as necessary and up- date your own CPD (continuous pro- fessional development) and record and complete within timescales all manda- tory training courses. • Perform other duties as may be re- quired by the CEO or COO. • Work effectively with cross Trust lead- ers, managers and staff to achieve the objectives of the post, fostering a cul- ture of openness, transparency and a solution focussed approach. • Keep up to date with changes in leg- islation so the Trust maintains its legal requirement and high standards and expectations in all that it does.
Other Benefits
Working Location
Minimum three days per week on site within the Schools Flexible based on the needs of the Trust and the individual
1. PURPOSE OF THE POST
To be a key member of the Trust’s senior leadership team, contributing at a strate- gic level to the success of our students, our staff and the Trust as a whole.
Working alongside the COO, to provide strategic and operational leadership for the Trust (and associated schools) for all matters related to the following areas: • Estates development: leading a pro- gramme of capital works to ensure they are delivered on time, on budget and to a high standard across multiple sites. • Facilities management: leading a team of staff and other contract workers to ensure the school premises are well maintained and functional. • Catering: managing the relationship with a third-party contract to deliver high-quality catering for students and staff at multiple sites. • Health and safety: taking overall respon- sibility for the health and safety infra- structure across the Trust, working with individual schools on day-to-day man- agement.
2. KEY RESPONSIBILITIES
Strategy, Accountability & Stakeholder Management • To take senior responsibility and ac- countability for areas of work delegated to the role on behalf of the Trust Board, Chief Executive and Chief Operating Officer. • To be the budget holder for a number of allocated areas, managing expend- iture and income targets within the framework agreed by the Trust. • To develop and deliver an estates strat- egy and masterplan for the Trust that considers the changing needs of our schools, our students and our staff. • To build effective working relationships
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PERSON SPECIFICATION
We recognise that individuals working in estates, catering and facili- ties management come from many different sectors and are keen to hear from anyone working inside and outside of education.
EDUCATION, TRAINING & QUALIFICATIONS Desirable: • Undergraduate degree (or equivalent) with evidence of personal development • A professional qualification in subject matter related to estates, health and safety or hospitality EXPERIENCE Essential: • Experience of working within estates, facilities management, ca- tering or a related field, preferably in a multisite environment • Experience of managing multiple teams and leading transforma- tional change at a senior level • Experience of all areas of contract management, from tender pro- cess, to implementation and quality assurance • Experience of largescale project management, including capital expenditure within an estates context Desirable: • Experience of bid writing and successfully securing external fund- ing on a project basis SKILLS Essential: • Ability to think strategically and understand the link to the success of a day-to-day operation • Ability to engage and manage different stakeholders in a complex environment • Ability to solve problems via creative solutions • Ability to use information technology and digital systems to de- sign efficient management and reporting systems • Ability to manage complex income and expenditure budgets, us- ing financial reporting tools to make informed decisions VALUES & PERSONAL STYLE Essential: • A pragmatic style of leadership that can balance competing priori- ties sensitively. • A good listener who can build coalitions amongst individuals who disagree • A strong communicator – both verbal and written • An empathy for education and the environment in which the Trust operates
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APPLICATION PROCESS
For further information please contact our retained advisors Melanie Pye E: Melanie.pye@mrgpeople.co.uk M: 07530734568 Hayley Mintern E: Hayley.mintern@mrgpeople.co.uk M: 07530680184 To apply, please send your CV, along with a two-page covering letter clearly demonstrating how you meet the requirements set out in the Person Specification this should be sent to: melanie.pye@mrgpeople.co.uk CLOSING DATE Applications must be received by and no later than Sunday 29th January INTERVIEWS Will be held on Wednesday 22nd February. Due to Safer Recruitment, all shortlisted candidates will be asked to complete our application form before the interview. SAFEGUARDING Girls Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Candi- dates are expected to demonstrate a sound understanding of leadership of and contribution to a safeguarding environment. The successful candi- date will be required to undergo an enhanced DBS with barred list check followed by safeguarding training as part of his/her induction
DATA PROTECTION As part of our recruitment process, Girls’ Learning Trust collects and pro- cesses personal data relating to job applicants. The Trust is committed to being transparent about how it col- lects and uses that data and to meet- ing its data protection obligations. For further information about this and to read our Data Protection and Free- dom of Information Policy, please visit: www.wallingtongirls.org.uk/Policies
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