Dulwich College Standard Terms and Conditions

Standard Terms and Conditions

Distance Contracts

Dulwich College - Standard Terms and Conditions

1. Introduction 1.1 practice of independent schools for many generations and are intended to promote the education and welfare of each pupil and the stability, forward-planning, proper resourcing and development of the College. Together with any letter of offer and any acceptance form signed by the Parents, these terms and conditions form the legally- binding contract for educational services made between the Parents and the College in relation to the Pupil (“the Parent Contract”). 1.2 We ask the Parents to read these terms and conditions 1. Introduction 1.1 These terms and conditions reflect the custom and

expression includes those to whom any duties of the Master or the Governors have been delegated. 2.11 “the Parents” or “you” means any person who has signed the acceptance form and/or who has accepted responsibility for a child’s attendance at the College. 2.12 “the Pupil” is the child or person under the age of 18 named on the acceptance form. The age of the Pupil will be calculated in accordance with the College’s normal custom. 2.13 “suspension” means that a pupil has been sent or released home for a limited period, either as a disciplinary sanction or ending t e outcome of an investigation or by reason of non-payment of Fees. 2.14 A “term’s notice” means written notice given before the first day of a term and expiring at the end of that term. 2.15 “withdrawal” means that the Parents have withdrawn the Pupil from the College. home for a limited period, either as a disciplinary sanction or pending the outcome of an investigation or by reason of non-payment of Fees. 2.14 A “term’s notice” means written notice given before the first day of a term and expiring at the end of that term. 2.15 “withdrawal” means that the Parents have withdrawn the Pupil from the College. 3. Admission and Entry to the College 3.1 Registration and Admissio : Applicants will be considered as candidates for admission and entry to the College when 3. Admission and Entry to the College 3.1 the registration form has been completed and returned to us and the non-returnable registration fee paid. Admission will be subject to the availability of a place and the Pupil and the Parents atisfying the admission requirements at the tim . 3.2 Offer of a Place and Acceptanc Deposit: An acceptance deposit of such mount s may from time to time be 2.11 “the Parents” or “you” means any person who has signed the acceptance form and/or who has accepted responsibility for a child’s attendance at the College. 2.12 “the Pupil” is the child or person under the age of 18 named on the acceptance form. The age of the Pupil will be c lculated in accord ce with the College’ normal custom. 2.13 “suspension” means that a pupil has been sent or released

These terms and conditions reflect the custom and practice of independent schools for many generations and are intended to promote the education and welfare of each pupil and the stability, forward-planning, proper resourcing and development of the College.Together with any letter of offer and any acceptance form signed by the Parents, these terms and conditions form the legally-binding contract for educational services made between the Parents and the College in relation to the Pupil (“the Parent Contract”). We ask the Parents to read these terms and conditions carefully and in particular draw your attention to the provisions of paragraphs 2.14, 8, 9 and 10. If you have any queries regarding these terms and conditions please contact the Clerk to Governors, Dulwich College, Dulwich Common, London SE21 7LD. carefully and in particular draw your attention to the provi ions of paragraphs 2.14, 8, 9 and 10. If y u have any q eries reg ding these terms a d conditions please contact the Clerk to Governors, Dulwich Colleg , Dulwich Common, London SE21 7LD. “acceptance form” means the document produced by the College which (once signed) confirms acceptance of the College’s offer of a place at the College for the Pupil. “acceptance form” means the document produced by the College which (once signed) confirms acceptance of the College’s offer of a place at the College for the Pupil. “admission” occurs when Parents accept the offer of a place. “the College” , “we” and “us” mean Dulwich College as now or in the future constituted.The College is a registered charity. “entry” is the date when the Pupil attends the College for the first time pursuant to the Parent Contract. “permanently exclude” means that the Pupil has been expelled from the College or otherwise required to leave by the College. “Fee” and “Fees” where used in these terms and conditions include each of the following charges where applicable: (i) registration fee; (ii) acceptance deposit; (iii) boarding deposit; (iv) tuition fees; (v) boarding fees; (vi) fees for extra tuition; include each of the following charges where applicable: (i) registration fee; (ii) acceptance deposit; (iii) tuition fees; (iv) boarding fees; (v) fees for extra tuition; (vi) examination fees; (vii) any fees payable in respect of the coach service; (viii) other extras such as boarding house charges, charges in respect of clothing, equipment, photographs and other items ordered by the Parents or the Pupil and charges arising in respect of visits, tours, trips and outings; (ix) expenses incurred by the College in helping the Pupil to apply for a visa to study in the United Kingdom; (vii) examination fees; (viii) any fees payable in respect of the coach service; (ix) other extras such as boarding house charges, charges in respect of clothing, equipment, photographs and other items ordered by the Parents or the Pupil and charges arising in respect of visits, tours, trips and outings; (x) expenses incurred by the College in helping the Pupil to apply for a visa to study in the United Kingdom; (xi) compensation for wilful loss of or damage to property belonging to any person by the Pupil; and (xii) late payment charges, if incurred (including interest). “Fees in lieu of notice” means Fees in full for the term of notice at the rate that would have applied had the Pupil attended the College that term (limited to the parental contribution in the case of a scholarship or bursary). “Board of Governors” and “Governors” mean the governing body of the College, who are charity trustees and responsible for the governance of the College.

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2. Terminology 2.1 2. Terminology 2.1

Registration and Admission: Applicants will be considered as candidates for admission and entry to the College when the registration form has been completed and returned to us and the non-returnable registration fee paid. Admission will be subject to the availability of a place and the Pupil and the Parents satisfying the admission requirements at the time. Offer of a Place and Acceptance Deposit: An acceptance deposit of such amount as may from time to time be determined by the College will be payable when the Parents accept the offer of a place. The acceptance deposit will be repaid by means of a credit without interest to the final payment of Fees or other sums due to the College when the Pupil leaves the College. Until credited, the acceptance deposit will form part of the general funds of the College. determined by the College will be payable when the Parents accept the offer of a place. (The acceptance deposit payable for a boarding place is a larger sum than the acceptance deposit for a day place.) The acceptance deposit is not refundable if the Pupil does not take up his place at the School (see paragraphs 9.2 and 9.3 below). Otherwise, the acceptance deposit will be repaid by means of a credit without interest to the final payment of Fees or other sums due to the College when the Pupil leaves the College. Until credited, the acceptance deposit will form part of the general funds of the College. Direct debit mandate: Except where none of the Parents lives in the United Kingdom or has an account with a bank or building society with offices in the United Kingdom: (i) the Pupil may not join the College until the Parents have returned to the College a duly completed direct debit mandate; and (ii) the Parents will sign and return a direct debit mandate promptly on the College’s request. or building society with offices in th United Kingdom: (i) the Pupil may not join the College until the Parents have retur ed to the College a duly completed direct debit mandate; and (ii) the Parents will sign and return a direct debit mandate promptly on the College’s request. 3.4 Boarding Pupils – First Term’s fees payable on Boarding Deposit: The College requires payment of a full term’s boarding Fees (in addition to the acceptance deposit) as a deposit in the case of a boarding pupil. The boarding deposit will be repaid by means of a credit on the invoice for the first term’s fees. (A boarding pupil’s acceptance deposit will be repaid in accordance with clause 3.2 above.) Meaning: Pastoral care is a theme that runs throughout all aspects of life at the College and is directed towards the happiness, success, safety and welfare of each pupil and the integrity of the College community. Equal Treatment: The College welcomes staff and children from many different ethnic groups, backgrounds and acceptance: In the case of a boarding place, the Parents shall pay a full term’s boarding Fees (in addition to the acceptance deposit) when they accept the offer of a place. This will be credited on the invoice for the first term’s fees. Overseas Parents: If the Parents are outside the United Kingdom when they sign the acceptance form or provide an address or addr sses outside the United Kingdom on their acceptance form, the Par nts shall ay a full term’s tuition fees (in addition to the acceptance deposit) when they accept the offer of a place. This will be credited on the invoice for the first term’s fees. creeds. We make all adjustments that we reasonably can to accommodate the needs of children who have disabilities. 3.6 Overseas Pupils: In order to comply with the College’s responsibilities as a licensed sponsor under the Home Office’s points-based immigration system, the Parents consent to the College notifying and/or supplying information relating to the Parents’ and/or the Pupil’s right to enter, reside and/or study in the United Kingdom to the United Kingdom Visas and Immigration unit of the 3.3 Direct debit mandate: Except wh re none of the Parents lives in the United Kingdom or has an account with a bank

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“admission” occurs when Parents accept the offer of a place.

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2.3 2.3 “the College”, “we” and “us” mean Dulwich College as now or in the future constituted. The College is a registered charity. 2.4 “entry” is the date when the Pupil attends the College for the first time pursuant to the Parent Contract.

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2.4

2.5 2.5 “permanently exclude” means that the Pupil has been expelled from the College or otherwise required to leave by the College. 2.6 “Fe ” and “Fees” where used in these terms and conditions

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(x) compensation for wilful loss of or damage to property belonging to any person by the Pupil; and (xi) late payment charges, if incurred (including interest). 2.7 “Fees in lieu of notice” means Fees in full for the term of

2.7 notic at the rate that would have applied had the Pupil attended t College that term (limited to t parental contribution in the case of a scholarship or burs ry). 2.8 “Board of Governors” and “Governors” mean the governing b dy of the College, who are charity trustees and responsible for the governance f the College. 2.8

4. Pastoral Care 4.1 3.5

2.9 “Head of School” means one of the following: the Head of the Junior School, the Head of the Lower School, the Head of the Middle School and the Head of the Upper School. 2.10 “the Master” means the person who has overall executive responsibility for the running of the College and that 2.9 “Head of School” means one of the following: the Head of the Junior School, the Head of the Lower School, the Head of the Middle School and the Head of the Upper School. 2.10 “the Master” means the person who has overall executive responsibility for the running of the College and that expression includes those to whom any duties of the Master or the Governors have been delegated.

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Dulwich College - Standard Terms and Conditions

Home Office (regardless of whether or not the College sponsors the Pupil). If the Pupil does not have European Union nationality and the Parents do not request that the College sponsors the Pupil to enter and study in the United Kingdom, the Parents’ completion of the acceptance form will be deemed to constitute confirmation that the Pupil has the legal right to be in the United Kingdom and attend the College. The provision of false information regarding the Pupil’s nationality or immigration status will be considered a material breach of the Parent Contract. If the Pupil is found not to be in possession of the correct leave to be in the United Kingdom, the Pupil may be required to leave the College on immediate notice and without refund of the acceptance deposit or fees paid. 4. Pastoral Care 4.1 Meaning: Pastoral care is a theme that runs throughout all aspects of life at the College and is directed towards the happiness, success, safety and welfare of each pupil and the integrity of the College community. 4.2 Equal Treatment: The College welcomes staff and children from many different ethnic groups, backgrounds and creeds. We make all adjustments that we reasonably can to accommodate the needs of children who have disabilities. 4.3 Ethos: The College seeks to foster good relationships between members of staff, between the pupils themselves and between members of staff and pupils. Bullying, harassment, victimisation and discrimination are not tolerated. The College and its staff will act fairly in relation to pupils and parents and we expect the same of pupils and parents in relation to the College and its staff. The College’s anti-bullying policies are available on request from the Master’s Office and are on the College’s website. 4.4 Our Commitment: We will do all that is reasonable to safeguard and promote the Pupil’s welfare and to provide pastoral care to at least the standard required by law in the particular circumstances and often to a much higher standard. We will respect the Pupil’s human rights and freedoms which must, however, be balanced with the lawful needs and rules of the College’s community and the rights and freedoms of others. 4.5 Master’s Authority: The Parents authorise the Master to take and/or authorise in good faith all decisions which the Master considers on proper grounds will safeguard and promote the Pupil’s welfare. 4.6 Confidentiality: The Parents authorise the Master to override their own and (so far as they are entitled to do so) the Pupil’s rights of confidentiality, and to impart confidential information on a ‘need-to-know’ basis where necessary to safeguard or promote the Pupil’s welfare or to avert a perceived risk of harm to the Pupil or any other person. 4.7 Pupils’ Rights: A pupil of sufficient maturity and understanding has certain legal rights which the College must observe. These include the right to give or withhold consent in a variety of circumstances and certain rights of confidentiality and, usually, the right to have contact with both natural or adoptive parents. If a conflict of interests arises between a Parent and a Pupil, the legal rights of, and duties owed to, the Pupil will in most cases take precedence over the rights of, and duties owed to, the Parent. 4.8 Provision of Information to Parents: Ordinarily the College provides (and only provides) information about a pupil to

1. Introduction 1.1 the persons who signed the acceptance form in respect of the Pupil. However, the College is not obliged to provide information about a pupil to such a person where: (a) a court order has been made to the contrary; (b) in the College’s reasonable opinion withholding information from that person is in the Pupil’s best interests; or (c) the College does not believe the person in question has legal or parental responsibility for the Pupil. At the same time, the College reserves the right to give information about a pupil to another person where: (i) the College believes that that person has legal or parental responsibility for that pupil; and (ii) the College believes that providing the information to that person is in the pupil’s best interests. 4.9 Disclosure of information by Parents: The Parents must, as soon as possible, disclose to the College: (a) any medical 1.2 condition, health problem or allergy ffecting the Pupil; (b) any circumstances which might ffect t e Pupil’ welfare, safety or happiness; and (c) any C urt order affe ting th Pupil’s care or welfare. 4.10 Physical Contact and Contact Sports: The Parents give their consent to such physical contact as may accord with 2.2 good practice and be appro riat and proper for teaching and instruction, for providing comfort to a pupil in distress, to maintain safety and good order, or in connection with the Pupil’s health and welfare. Unless the Parents notify the College to the contrary, the Parents consent to the Pupil participating, under proper supervision, in contact and non-contact sports and other activities forming part of the College curriculum and they acknowledge that while the College will provide appropriate supervision the risk of injury cannot be eliminated. For the avoidance of doubt, corporal punishment is prohibited. 2.3 2.4 2.5 4.11 Leaving College Premises: The College will use reasonable endeavours to prevent the Pupil leaving premises in breach 2. Terminology 2.1 2.6 of College Rules. The Parents acknowledge, however, that the College is not legally entitled to prevent a pupil aged 16 or older leaving College premises. 4.12 Complaints: Any question, concern or complaint about the pastoral care or safety of the Pupil should be notified immediately to his Form Tutor or Head of School. A copy of the College’s current Complaints Procedure will be supplied on request and is available on the College’s website. 4.13 Special Precautions: The Parents may be excluded from College premises if the Master or any Deputy Master considers such exclusion to be in the best interests of the Pupil or the College. 2.8 education guardian acceptable to th College. Short-term boarding may be provided uring term time for a pupil whose accommodation ar angements h v broken down and may be charged as an extra. The Pupil’s Head of School must be notified in writing immediately if the Pupil will be residing during term time under the care of someone other than a parent. 4.14 Residence during Term-time: Except when boarding, pupils are required during term-time (including weekends) to reside with a parent or legal guardian or with an 2.7 4.15 Term-time Absences: The Parents acknowledge that the Pupil must attend College throughout term-time and that (save in exceptional circumstances and with the prior agreement of the Master or th Pupil’s Head of School) the Parents may not take the Pupil out of school during term-time to go on holiday or for any other reason. The Parents acknowledge that a pupil’s absence from College disrupts both his own education and the education of his

“acceptance form” means the document produced by College which (once signed) confirms acceptance of th College’s offer of a place at the College for the Pupil. “admission” occurs when Parents accept the offer of a place. “the College” , “we” and “us” mean Dulwich College a now or in the future constituted.The College is a regis charity. “entry” is the date when the Pupil attends the College the first time pursuant to the Parent Contract. “permanently exclude” means that the Pupil has bee expelled from the College or otherwise required to lea the College. “Fee” and “Fees” where used in these terms and con include each of the following charges where applicabl registration fee; (ii) acceptance deposit; (iii) boarding d (iv) tuition fees; (v) boarding fees; (vi) fees for extra tuit (vii) examination fees; (viii) any fees payable in respect of the coach service; (ix) other extras such as boarding house charges, charges in respect of clothing, equipm photographs and other items ordered by the Parents o Pupil and charges arising in respect of visits, tours, tr and outings; (x) expenses incurred by the College in h the Pupil to apply for a visa to study in the United King (xi) compensation for wilful loss of or damage to prope belonging to any person by the Pupil; and (xii) late pay charges, if incurred (including interest). “Fees in lieu of notice” means Fees in full for the term notice at the rate that would have applied had the Pup attended the College that term (limited to the parenta contribution in the case of a scholarship or bursary). “Board of Governors” and “Governors” mean the governing body of the College, who are charity trustee responsible for the governance of the College.

2.9 “Head of School” means one of the following: the Hea the Junior School, the Head of the Lower School, the H of the Middle School and the Head of the Upper Schoo 2.10 “the Master” means the person who has overall execu responsibility for the running of the College and that

Dulwich College - Standard Terms and Conditions

fellow pupils. In the case of non-boarding pupils, when both Parents will be absent from the Pupil’s home overnight or for a twenty-four hour period or longer, the College must be informed in writing of the name, address and telephone number of the adult who will have care of the Pupil in the Parents’ absence. It is expected that the Pupil will reside with this adult during the Parents’ absence. 4.16 Education Guardians: A pupil of any age whose parents 1. Introduction 1.1

4.20 Liability: Unless negligent or guilty of some other wrongdoing causing injury, loss or damage, the College does not accept responsibility for accidental injury or other loss caused to the Pupil or the Parents or for loss or damage to property. 4.21 Pupil’s Personal Property: Pupils are responsible for the security and safe use of all their personal property (including bicycles, money, mobile phones, locker keys, watches, computers, calculators, mp3 players, cameras, musical instruments and sports equipment) and for property lent to them by the College. 4.22 Insurance: The Parents are responsible for insurance of the Pupil’s personal property whilst at the College or on the way to and from College or any College-organised activity away from College premises. From time to time the College can, via its insurance brokers, offer other forms of insurance such as personal accident benefits or fee remission insurance, but the College does not accept a contractual duty to do so. The Parents may obtain further information on application to the Fees Administrator. It is the Parents’ responsibility to make claims under any insurance schemes offered. 4.23 Force Majeure: Neither the College nor the Parents will be liable if they are unable fully or promptly to perform their obligations under the Parent Contract as a result of any of the following circumstances provided they do everything they reasonably can to mitigate their effect: fire, flood, storm, bad weather (including heavy snow disrupting transport) or other Act of God, pandemic or epidemic of any disease, industrial action, war, civil unrest, terrorist threat or incident. (Please see also Clause 11.7 below.) 5. Health and Medical Matters 5.1 Medical Declaration: On request, the Parents will complete a form of medical declaration concerning the Pupil’s health. The Parents must inform the Pupil’s Head of School in writing if the Pupil: (i) develops any medical condition, health problem or allergy; (ii) suffers an injury that may affect his ability fully to participate in school activities (academic or co-curricular); (iii) is unable to take part in games or sporting activities, or (iv) has contact with any infectious disease. 5.2 Medical Care: Every boarder must be registered on the list of the College Medical Officer while a pupil at the College. The Parents must comply with the College Medical Officer’s quarantine regulations as amended from time to time. 5.3 Medical Examination: All new boarders must have a routine medical examination with the College Medical Officer (or other doctor appointed by the College), usually during the first term at the College. New day pupils may be required by their Head of School to have a routine medical examination during their first term. Arrangements can be made on request for a parent to be present but this is subject to the Pupil’s consent if the Pupil is of sufficient maturity and understanding (usually at 12 years old). All new pupils complete the College’s health questionnaire. 5.4 Pupil’s Health: The College may at any time require a medical opinion or certificate as to the Pupil’s general health. A pupil of sufficient age and maturity is entitled to insist on confidentiality. 5.5 Medical Information: Throughout the Pupil’s time at the College, the College Medical Officer shall have the right creeds. We make all adjustments that we reasonably can to accommodate the needs of children who have disabilities. Direct debit mandate: Except wh r none of the Parents lives in the United Kingdom o has an account with a bank or building society with offices in the Uni d Kingd m: (i) the Pupil may n t join the College unt l the Parents have returned to the College a duly completed direct debit mandate; and (ii) the Parents will sign and return a direct debit mandate promptly on the College’s request. Boarding Deposit: The College requires payment of a full term’s boarding Fees (in addition to the acceptance deposit) as a deposit in the case of a boarding pupil. The boarding deposit will be repaid by means of a credit on the invoice for the first term’s fees. (A boarding pupil’s acceptance deposit will be repaid in accordance with clause 3.2 above.) Meaning: Pastoral care is a theme that runs throughout all aspects of life at the College and is directed towards the happiness, success, safety and welfare of each pupil and the integrity of the College community. Equal Treatment: The College welcomes staff and children from many different ethnic groups, backgrounds and Regist ation nd Admission: Applicants will be considered as candidat s for admissio nd entry t the College when the registration form has b en completed and returned to us and the on-returnable registration fee paid. Admission will be subjec to the availability of a place and the Pupil and th Parents satisfying the admission requirements at the time. Offer of a Place and Acceptance Deposit: An acceptance deposit of such amount as may from time to time be determined by the College will be payable when the Parents accept the offer of a place. The acceptance deposit will be repaid by means of a credit without interest to the final payment of Fees or other sums due to the College when the Pupil leaves the College. Until credited, the acceptance deposit will form part of the general funds of the College.

are resident outside the United Kingdom must have an education guardian in the United Kingdom who has legal authority to act on behalf of the Parents in all respects and to whom the College can apply for authorities when necessary. The College can accept no responsibility during exeats (permitted periods of time away from school), half term or the holidays for pupils whose parents are resident abroad and the parents and guardians of such pupils must make holiday arrangements, including travel to and from the College, well in advance. The responsibility for choosing an appropriate education guardian rests solely with the Parents. These terms and conditions reflect the custom and practice of independent schools for many generations and are intended to promote the education and welfare of each pupil and the stability, forward-planning, proper resourcing and development of the College.Together with any letter of offer and any acceptance form signed by the Parents, these terms and conditions form the legally-binding contract for educational services made between the Parents and the College in relation to the Pupil (“the Parent Contract”). We ask the Parents to read these terms and conditions carefully and in p rticular draw your attention to the provisions of paragraphs 2.14, 8, 9 and 10. If you have any qu ries regarding th se terms and co ditions please contact th Clerk to Governors, Dulwich College, Dulwich Commo , London SE21 7LD.

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The Parents are responsible in each case for satisfying themselves as to the suitability of an education guardian. 4.17 Personal Data: The College will need to use information 2. Terminology 2.1 “acceptance form” means the docum nt produced by the Colle e which (once signed) confi ms acceptance of the College’s offer of a place at the College for the Pupil.

3. Admission and Entry to the College 3.1

relating to the Pupil and the Parents (including names, contact details, school records, photographs and video recordings) whilst the Pupil is at the College and after the Pupil has left, for various purposes connected with the running of the College including: Managing relationships between the College and current pupils/parents; fulfilling the College’s obligations under the Parent Contract; assessing eligibility for bursarial support; promoting the College to prospective pupils/parents; publicising the College’s activities; fundraising; communicating with the College community and alumni body and maintaining the College’s historical archives. This may include use of such information by the College in/on the College’s prospectus and other promotional material, the College’s website and the College’s social media channels. The College will process personal data about the Parents and the Pupil in accordance with the applicable data protection legislation. The College will process such personal data in order to “admission” occurs when Parents accept the offer of a place. “the College” , “we” and “us” mean Dulwich College as now or in the future constituted.The College is a registered charity. “entry” is the date whe the Pupil attends the College for the first ti e p rsuant to the Parent Contract. “permanently exclude” means that the Pupil has been expelled from the College or otherwise required to leave by the College. “Fe ” and “Fees” where used in these t rms a conditions include each of the following charges where applicable: (i) r gistration fee; (ii) a ceptance depo it; (iii) boardi g deposit; (iv) tuition fees; (v) boarding fees; (vi) fees for extra tuition;

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comply with any court order, request from or referral to an appropriate authority or legal, regulatory or good practice requirement; to perform the College’s obligations under the Parent Contract and for the purposes set out in the Parent Contract; and where otherwise reasonably necessary for the College’s legitimate purposes. The College places privacy notices on its website giving further information about its use of personal data and the rights of data subjects. 4.18 Right to object (Photographs & Film): The Parents should notify the College’s Director of Communications in writing (vii) examinat on fees; (viii) any fe s payable in respect of the coach servic ; (ix) th extras such as boarding house charges, charges in respect of clothing, equipm nt, p otographs and other items ord d by the Parents or the Pupil nd charges arisin in respect of visits, tours, trips and outings; (x) expenses incurred by the College in helping the Pupil to apply for a visa to study in the United Kingdom; (xi) compensation for wilful loss of or damage to property belonging to any person by the Pupil; and (xii) late payment charges, if in urred (including interest).

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if they do not wish photographic, film or other images of the Pupil to appear in any of the College’s promotional material (including its prospectus and website) or in communications with alumni (e.g. the school magazine), donors and feeder schools or to be shared with any other school with whom the College carries on joint activities or educational programmes. The Parents should also inform the Pupil of their wishes in this regard. “Fees in lieu of notice” means Fees in full for the term of notice at the rate that would have applied had the Pupil attended the College that term (limited to the parental contribution in the case of a scholarship or bursary). “Board of Governors” and “Governors” mean the governing body of the Colleg , who a e charity trustees and responsible for the governance of the College.

4. Pastoral Care 4.1

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2.9 “Head of School” means one of the following: the Head of the Junior School, the Head of the L wer School, the Head of the Middle School and the Head of the Upper School. 2.10 “the Master” means the person who has overall executive responsibility for the running of the College and that

4.19 Transport: The Parents consent to the Pupil travelling by any form of public transport and/or in a motor vehicle driven by a responsible adult who is duly licensed and insured to drive a vehicle of that type. If the Pupil drives himself to College, the Parents will take all reasonable steps to ensure that he complies with the guidelines issued by the College (available from the Upper School Office).

Dulwich College - Standard Terms and Conditions

to disclose confidential information about the Pupil, if considered to be in the Pupil’s own interests or necessary for the protection of other members of the College community. Such information will be given and received on a confidential, ‘need-to-know’ basis. 5.6 Emergency Medical Treatment: The Parents authorise the Pupil’s Head of School, the Master or a Deputy Master to consent on behalf of the Parents to the Pupil receiving emergency medical treatment, including blood transfusions (unless the Parents have notified the College that they object to blood transfusions), general anaesthetic and operations under the National Health Service or at a private hospital where recommended by an appropriately qualified person to be necessary for the Pupil’s welfare and if the Parents cannot be contacted in time. 5.7 Keeping the Pupil at home: If the College so requires (due to a health risk posed by the Pupil to others or vice-versa or by reason of a virus, pandemic, epidemic or other health risk) the Parents will keep the Pupil at home and not permit him to return to the College until such time as the College believes the health risk has been averted. The College shall use all reasonable endeavours to continue providing education to the Pupil remotely during any such period (for example, by sending work assignments electronically or by post). 6. Educational Matters 6.1 Our Commitment: Within the published range of the College’s provision from time to time, we will do all that is reasonable to provide an educational environment and teaching of a range, standard and quality which is suitable for each pupil and to provide education to at least the standard required by law. We aim to provide the highest possible standards. 6.2 Organisation: We must reserve the right to organise the curriculum and its delivery in a way which, in the professional judgement of the Master, is most appropriate to the College community as a whole. Our policy on setting and class sizes may change from year to year and from time to time and will depend mainly on the mixture of abilities and aptitudes among the pupils and may take into account management of friendship groups. Reasonable changes may be made to the pastoral and disciplinary framework, to the College day and terms, to the curriculum, to the public examinations offered and the subjects for such examinations, to the sports and co- curricular provision and to the premises. If the Parents have specific requirements or concerns about any aspect of the Pupil’s education or progress they should contact the Pupil’s Form Tutor or Head of School. 6.3 Progress Reports: The College monitors the progress of each pupil and reports regularly to parents by means of grades, written reports and parents evenings. 6.4 Personal, Social and Health Education: All pupils will receive health and life skills education (including sex education) appropriate to their age in accordance with the curriculum from time to time. 6.5 Public Examinations: The Master may, after consultation with the Parents and the Pupil, decline to enter the Pupil’s name for a public examination if, in the exercise of professional judgement, the Master considers that: (i) by doing so the Pupil’s prospects in other examinations would be impaired; or (ii) the Pupil has not worked or revised in accordance with advice or instruction from the College’s staff.

6.6 Reports and References: Information supplied to the Parents and others concerning the progress and character of the Pupil and any references will be given conscientiously and with all reasonable care but otherwise without liability on the part of the College. 6.7 Universities, Career advice etc: The College will exercise all reasonable care when providing advice about subject choices, higher education and careers. The Parents acknowledge that they have a responsibility to carry out their own research and provide advice to the Pupil on such issues and agree to discuss with the College in advance any concerns that they may have regarding any applications that the Pupil proposes to make. 6.8 Learning Difficulties: The College is not qualified to make a medical diagnosis of conditions that affect learning (e.g. dyslexia, dyspraxia and Asperger’s syndrome). The screening tests available to schools are indicative only and are fallible. The Parents will be notified if a screening test indicates that the Pupil may have a learning difficulty. A formal assessment may be arranged by the Parents themselves at their own expense. The Parents must notify the Master in writing if they are aware or suspect that the Pupil may have a learning difficulty and they must provide the College with copies of all written reports and other relevant information. The College will then consider what further action (if any) should be taken. 6.9 Intellectual Property: (i) The College reserves all intellectual property rights (including copyright, design right, registered design, patent or trademarks) in any work carried out by the Pupil in conjunction with any member of staff and/or other pupils at the College for a purpose associated with the College. The College will acknowledge the Pupil’s role in the creation and/or development of such intellectual property rights, where appropriate. (ii) Subject to sub-paragraph (i), copyright in the Pupil’s original work, such as classroom work, prep or homework, projects, internal examination scripts, paintings and computer- generated material, belongs to the Pupil. Most such work (but not examination scripts) will be returned to the Pupil when it is no longer required for the purposes of assessment or display. The Parents consent for themselves and (so far as they are entitled to do so) on behalf of the Pupil, to our retaining such work at College premises until, in our professional judgement, it is appropriate to release the work to the Pupil. Certain coursework may have to be retained for longer than other work in order to comply with examination board requirements. We will take reasonable care to preserve the Pupil’s work but cannot accept liability for loss or damage caused by circumstances beyond our reasonable control. 6.10 College Trips: The Pupil will be able to participate in a variety of College trips and educational visits whilst at the College. The cost of some College trips and visits will be charged as an extra. College trips abroad or those in the United Kingdom involving an overnight stay will be the subject of a separate agreement with the Parents. The cost of the trip will be payable in advance. The Pupil is subject to College discipline in all respects whilst engaged in a College trip. All additional costs of special measures (such as medical costs, taxis, air fares, or professional advice) necessary to protect the Pupil’s safety and welfare, or to respond to breaches of discipline, will be charged as an extra. The College will do all that is reasonable to ensure that the Pupil is appropriately supervised, according to his age and maturity. 2.8 2.9 1. Introduction 1.1 1.2 2. Terminology 2.1 2.2 2.3 2.4 2.5 2.6 2.7

These terms and conditions reflect the custom and pr of independent schools for many generations and are intended to promote the education and welfare of eac pupil and the stability, forward-planning, proper resou and development of the College.Together with any lett offer and any acceptance form signed by the Parents, terms and conditions form the legally-binding contrac educational services made between the Parents and t College in relation to the Pupil (“the Parent Contract”) We ask the Parents to read these terms and condition carefully and in particular draw your attention to the provisions of paragraphs 2.14, 8, 9 and 10. If you have queries regarding these terms and conditions please the Clerk to Governors, Dulwich College, Dulwich Com London SE21 7LD. “acceptance form” means the document produced by College which (o ce signed) confirms acceptance of th College’s offer of a lace at the College for the Pupil. “admission” occurs when Parents accept the offer of a place. “the College” , “we” and “us” mean Dulwich College a now or in the future constituted.The College is a regis charity. “entry” is the date when the P pil attends the College th first time pursuant to the Parent Contract. “permanently exclude” means that the Pupil has bee expelled from the College or otherwise required to lea the College. “Fee” and “Fees” where used in these terms and con include each of the following charges where applicabl registration fee; (ii) acceptance deposit; (iii) boarding d (iv) tuition fees; (v) boarding fees; (vi) fees for extra tuit (vii) examination fees; (viii) any fees payable in respect of the coach service; (ix) ot er extras such as boarding house cha ges, charges in r spect of clothing, equipm photographs and other items rd r d by the Parents o Pupil a d cha g s a ising in resp ct of visits, tours, tr d outings; (x) expens s incurred by the College in h the Pupil to apply for a visa to study in the United King (xi) compensation for wilful loss of or damage to prope belonging to any person by the Pupil; and (xii) late pay charges, if incurred (including interest). “Fees in lieu of notice” means Fees in full for the term notice at the rate that would have applied had the Pup attended the College that term (limited to the parenta contribution in the case of a scholarship or bursary). “Board of Governors” and “Governors” mean the governing body of the College, who are charity trustee responsible for the governance of the College.

“Head f School” me ns one of the following: the Hea the Junior School, th Head of the Lower School, the H of the Middle School and the Head of the Upper Schoo 2.10 “the Master” means the person who has overall execu responsibility for the running of the College and that

Dulwich College - Standard Terms and Conditions

6.11 Transition from one part of the College to another: The Parents acknowledge that in order to progress from one part of the College to another the Pupil will need to meet the academic requirements specified by the College at the relevant time and the College will need to be satisfied that the Pupil will be able fully to access and make a success of the formal academic curriculum in the relevant part of the College. Moving up from one part of the College to another is also dependent upon the Pupil complying with the College’s Rules and upon the Parents having a good payment record and having paid all outstanding sums due to the College. 7. Behaviour and Discipline 1. Introduction 1.1 These terms and conditions reflect the custom and practice of independent schools for many generations and are intended to promote the education and welfare of each pupil and the stability, forward-planning, proper resourcing and development of the College.Together with any letter of offer and any acceptance form signed by the Parents, these terms and conditions form the legally-binding contract for educational services made between the Parents and the College in relation to the Pupil (“the Parent Contract”). We ask the Parents to read these terms and conditions carefully and in particular draw your attention to the provisions of paragraphs 2.14, 8, 9 and 10. If you have any queries regarding these terms and conditions please contact the Clerk to Governors, Dulwich College, Dulwich Common, London SE21 7LD. 7.2 Discipline: The College attaches great importance to courtesy, integrity, good manners, good discipline and respect for the needs and property of others. The Parents 2. Terminology 2.1 “acceptance form” means the document produced by the College which (once signed) confirms acceptance of the College’s offer of a place at the College for the Pupil. 1.2

(vii) maintain a courteous and constructive relationship with College staff; (viii) provide cooperation and assistance to the College to enable the Pupil to participate and benefit from the College’s provision of education (including where the College wishes to provide such education remotely); and (ix) attend meetings and otherwise keep in touch with the College. 8.2 T he Parents shall inform the College of any change in the Parents’ or the Pupil’s circumstances of which the College reasonably needs to be aware (including, where applicable, any change to the Pupil’s entitlement to enter, reside and/or study in the United Kingdom); and any change to information about the Parents or the Pupil that has previously been notified to the College (e.g. contact details). 8.3 Changing from termly to weekly boarding: If the Parents wish to change the Pupil’s place at the College from a termly to a weekly boarding place, they must either: (a) give the College not less than a term’s notice; or (b) give immediate notice and thereupon pay to the College (as a debt) a sum equal to the difference between the termly boarding and the weekly boarding fees in lieu of notice, at such rate as would have been charged until the end of the termly boarding provision if a term’s notice of the change had been given. 8.4 Changing from boarding (termly or weekly) to day: Upon not less than a term’s notice to the College the Parents may change the Pupil’s place at the College from a boarding to a day place on condition that the Parents remain responsible for paying (and continue to pay) the boarding fees (as opposed to just the day fees) in full (as a debt) at the rate applicable to the term(s) in question until the end of the academic year in which the change takes effect or (if earlier) until the College fills the boarding vacancy created by the Pupil’s change from a boarding to a day place, at which point the Parents shall only then be liable to pay the day fees going forward. This condition is necessary because boarding provision is planned on an annual basis and it may take some time to fill a vacancy created by a pupil changing from boarding to day. 9. Termination by the Parents 9.1 A term’s notice must be given in writing if the Parents wish: (i) to cancel a place which they have accepted; (ii) to withdraw the Pupil after Entry; or (iii) the Pupil to discontinue extra tuition that is being charged for by the College. Notice must be addressed to the Pupil’s Head of School or the Master. The Parents are reminded that a “term’s notice” means written notice given before the first day of a term and expiring at the end of that term. Boarding Deposit: The College requires payment of a full term’s boarding Fees (in addition to the acceptance deposit) as a deposit in the case of a boarding pupil. The boarding deposit will be repaid by means of a credit on the invoice for the first term’s fees. (A boarding pupil’s acceptance deposit will be repaid in accordance with clause 3.2 above.) 9.2 If the Parents cancel their acceptance of a place less than a term before the entry date or the Pupil does not join the College after a place has been accepted but not cancelled, a term’s Fees will be payable in lieu of notice. The acceptance deposit will be credited to the term’s Fees which the Parents will owe the College. 9.3 P arents who cancel their acceptance of a place on more than a full term’s notice before entry will not be required to pay Fees in lieu of notice and any fees in advance paid pursuant to paragraph 3.4 will be refunded but the acceptance deposit will be retained by the College. 9.4 If the Pupil is withdrawn on less than a term’s notice Fees in lieu of notice will be immediately due and payable as a debt at the rate applicable to the term in question. In these creeds. We make all adjustm nts that we reasonably can to accommodate the ne ds of childr n who have di abilities. Registration and Admission: Applicants will be considered as candidates for admission and entry to the College when the registration form has been completed and returned to us and the non-returnable registration fee paid. Admission will be subject to the availability of a place and the Pupil and the Parents satisfying the admission requirements at the time. Offer of Place and Acc ptance Deposit: An acceptance deposit of such amount as may from time to time be determined by the College will be payable when the Parents accept the offer of a place. The acceptance deposit will be repaid by means of a credit without interest to the final payment of Fees or other sums due to the College when the Pupil leaves the College. Until credited, the acceptance deposit will form part of the general funds of the College. Direct debit mandate: Except where none of the Parents lives in the United Kingdo or has an account with a bank or building society with offices in the United Kingdom: (i) the Pupil may not join the College until the Parents have returned to the College a duly completed direct debit mandate; and (ii) the Parents will sign and return a direct debit mandate promptly on th College’s request. Meaning: Pastoral care is a theme that runs throughout all aspects of life at the College and is directed towards the happiness, success, safety and welfare of each pupil and the integrity of the College community. Equal Treatment: The College welcomes staff and children from ma y different ethnic groups, backgrounds nd

7.1 Regime: The Parents accept that the College is run in accordance with the authorities delegated by the Governors to the Master and that the Master is entitled to exercise a wide discretion in relation to the College’s policies, rules and regime.

3. Admission nd Entry to the Coll ge 3.1

accept the authority of the Master and of other members of staff on the Master’s behalf to take all reasonable disciplinary or preventative action necessary to safeguard and promote the welfare of each pupil and the College community as a whole. “adm ssion” occurs when Parents acc pt the offer of a place. “the College” , “we” and “us” mean Dulwich College as now or in the future constituted.The College is a registered charity. out on the College’s website. The sanctions that may be imposed for disciplinary breaches include detention, suspension and expulsion. The College reserves the right to amend the College’s Rules, Code of Conduct, policies and procedures as it sees fit from time to time. “entry” is the dat when the Pupil atte ds the College for the first time pursuant to the Parent Contract. “permanently exclude” means that the Pupil has been expelled from the College or otherwise required to leave by the College. “Fee” and “Fees” where used in these terms and conditions include each of the following charges where applicable: (i) registration fee; (ii) acc ptance deposit; (iii) boarding deposit; (iv) tuition f es; (v) boarding fees; (vi) fees for extra tuition;

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7.3 College Rules and Code of Conduct etc: The College’s Rules, Code of Conduct, policies and procedures are set

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7.4 Drugs: The College may carry out drugs testing under medical supervision where involvement with illegal drugs is suspected. The Parents will be informed before a drugs test is carried out. A refusal by the Pupil to submit to drugs testing would be considered an act of serious misconduct. The College reserves the right to charge to the Parents the costs of any drug test of the Pupil. 2.6

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7.5 Digital media and communications: Subject to the applicable data protection legislation, the College may monitor the Pupil’s email communication, internet use and use of social media. The College may need to do this (vii) examination fees; (viii) any fees payabl in re pect of the coach service; (ix) other ex ras such as boarding house charges, charges in r spect of clothing, equipment, photographs and other items ordered by the Parents or the Pupil and ch rges arising in respect of visits, tours, rips and outings; (x) expenses i curred by the College in helping the Pupil to apply for a visa t study in the U ited Ki gdom; (xi) compensation for wilful loss of or da age to property belonging to any person by the Pupil; and (xii) late payment charges, if incurred (including interest).

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for various legitimate purposes, e.g. for safeguarding purposes or to ensure compliance with the College’s rules and procedures or where it is appropriate or necessary in connection with the College’s legal and/or other duties and responsibilities. “Fees in lieu of notice” means Fees in full for the term of notice at the rate that would have applied had the Pupil attended the College that term (limited to the parental contribution in the case of a scholarship or bursary).

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4. Pastoral Care 4.1

8. The Parents’ Obligations

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“Board of Governors” and “Governors” mean the governing body of the College, who are charity trustees and responsible for the governance of the College.

8.1 T he Parents agree to: (i) fulfil their obligations under the Parent Contract (including paying Fees on time); (ii) do all that they reasonably can to ensure the Pupil takes a full part in the activities of the College; (iii) do all that they reasonably can to ensure the Pupil attends each College day, is punctual and appropriately dressed; (iv) do all that they reasonably can to ensure that the Pupil works hard, is well-behaved and complies with the College Rules; (v) encourage the Pupil in his studies and give him appropriate support at home; (vi) keep the College informed of matters affecting the Pupil of which the College needs to be aware; 2.9 “He d of School” means one of the following: the He d of the Junior School, the Head of the Lower School, the He d of the Middle School and the Head of the Upper School. 2.10 “the Master” means the person who has overall executive responsibility for the running of the College and that

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