Dulwich College - Standard Terms and Conditions
6.11 Transition from one part of the College to another: The Parents acknowledge that in order to progress from one part of the College to another the Pupil will need to meet the academic requirements specified by the College at the relevant time and the College will need to be satisfied that the Pupil will be able fully to access and make a success of the formal academic curriculum in the relevant part of the College. Moving up from one part of the College to another is also dependent upon the Pupil complying with the College’s Rules and upon the Parents having a good payment record and having paid all outstanding sums due to the College. 7. Behaviour and Discipline 1. Introduction 1.1 These terms and conditions reflect the custom and practice of independent schools for many generations and are intended to promote the education and welfare of each pupil and the stability, forward-planning, proper resourcing and development of the College.Together with any letter of offer and any acceptance form signed by the Parents, these terms and conditions form the legally-binding contract for educational services made between the Parents and the College in relation to the Pupil (“the Parent Contract”). We ask the Parents to read these terms and conditions carefully and in particular draw your attention to the provisions of paragraphs 2.14, 8, 9 and 10. If you have any queries regarding these terms and conditions please contact the Clerk to Governors, Dulwich College, Dulwich Common, London SE21 7LD. 7.2 Discipline: The College attaches great importance to courtesy, integrity, good manners, good discipline and respect for the needs and property of others. The Parents 2. Terminology 2.1 “acceptance form” means the document produced by the College which (once signed) confirms acceptance of the College’s offer of a place at the College for the Pupil. 1.2
(vii) maintain a courteous and constructive relationship with College staff; (viii) provide cooperation and assistance to the College to enable the Pupil to participate and benefit from the College’s provision of education (including where the College wishes to provide such education remotely); and (ix) attend meetings and otherwise keep in touch with the College. 8.2 T he Parents shall inform the College of any change in the Parents’ or the Pupil’s circumstances of which the College reasonably needs to be aware (including, where applicable, any change to the Pupil’s entitlement to enter, reside and/or study in the United Kingdom); and any change to information about the Parents or the Pupil that has previously been notified to the College (e.g. contact details). 8.3 Changing from termly to weekly boarding: If the Parents wish to change the Pupil’s place at the College from a termly to a weekly boarding place, they must either: (a) give the College not less than a term’s notice; or (b) give immediate notice and thereupon pay to the College (as a debt) a sum equal to the difference between the termly boarding and the weekly boarding fees in lieu of notice, at such rate as would have been charged until the end of the termly boarding provision if a term’s notice of the change had been given. 8.4 Changing from boarding (termly or weekly) to day: Upon not less than a term’s notice to the College the Parents may change the Pupil’s place at the College from a boarding to a day place on condition that the Parents remain responsible for paying (and continue to pay) the boarding fees (as opposed to just the day fees) in full (as a debt) at the rate applicable to the term(s) in question until the end of the academic year in which the change takes effect or (if earlier) until the College fills the boarding vacancy created by the Pupil’s change from a boarding to a day place, at which point the Parents shall only then be liable to pay the day fees going forward. This condition is necessary because boarding provision is planned on an annual basis and it may take some time to fill a vacancy created by a pupil changing from boarding to day. 9. Termination by the Parents 9.1 A term’s notice must be given in writing if the Parents wish: (i) to cancel a place which they have accepted; (ii) to withdraw the Pupil after Entry; or (iii) the Pupil to discontinue extra tuition that is being charged for by the College. Notice must be addressed to the Pupil’s Head of School or the Master. The Parents are reminded that a “term’s notice” means written notice given before the first day of a term and expiring at the end of that term. Boarding Deposit: The College requires payment of a full term’s boarding Fees (in addition to the acceptance deposit) as a deposit in the case of a boarding pupil. The boarding deposit will be repaid by means of a credit on the invoice for the first term’s fees. (A boarding pupil’s acceptance deposit will be repaid in accordance with clause 3.2 above.) 9.2 If the Parents cancel their acceptance of a place less than a term before the entry date or the Pupil does not join the College after a place has been accepted but not cancelled, a term’s Fees will be payable in lieu of notice. The acceptance deposit will be credited to the term’s Fees which the Parents will owe the College. 9.3 P arents who cancel their acceptance of a place on more than a full term’s notice before entry will not be required to pay Fees in lieu of notice and any fees in advance paid pursuant to paragraph 3.4 will be refunded but the acceptance deposit will be retained by the College. 9.4 If the Pupil is withdrawn on less than a term’s notice Fees in lieu of notice will be immediately due and payable as a debt at the rate applicable to the term in question. In these creeds. We make all adjustm nts that we reasonably can to accommodate the ne ds of childr n who have di abilities. Registration and Admission: Applicants will be considered as candidates for admission and entry to the College when the registration form has been completed and returned to us and the non-returnable registration fee paid. Admission will be subject to the availability of a place and the Pupil and the Parents satisfying the admission requirements at the time. Offer of Place and Acc ptance Deposit: An acceptance deposit of such amount as may from time to time be determined by the College will be payable when the Parents accept the offer of a place. The acceptance deposit will be repaid by means of a credit without interest to the final payment of Fees or other sums due to the College when the Pupil leaves the College. Until credited, the acceptance deposit will form part of the general funds of the College. Direct debit mandate: Except where none of the Parents lives in the United Kingdo or has an account with a bank or building society with offices in the United Kingdom: (i) the Pupil may not join the College until the Parents have returned to the College a duly completed direct debit mandate; and (ii) the Parents will sign and return a direct debit mandate promptly on th College’s request. Meaning: Pastoral care is a theme that runs throughout all aspects of life at the College and is directed towards the happiness, success, safety and welfare of each pupil and the integrity of the College community. Equal Treatment: The College welcomes staff and children from ma y different ethnic groups, backgrounds nd
expression includes those to whom any duties of the Master or the Governors have been delegated. 2.11 “the Parents” or “you” means any person who has signed the acceptance form and/or who has accepted responsibility for a child’s attendance at the College. 2.12 “the Pupil” is the child or person under the age of 18 named on the acceptance form. The age of the Pupil will be calculated in accordance with the College’s normal custom. 2.13 “suspension” means that a pupil has been sent or released home for a limited period, either as a disciplinary sanction or pending the outcome of an investigation or by reason of non-payment of Fees. 2.14 A “term’s notice” means written notice given before the fi st day of a term and xpiring at the end of that t rm. 2.15 “withdrawal” means that the Parents have withdrawn the Pupil from the College.
7.1 Regime: The Parents accept that the College is run in accordance with the authorities delegated by the Governors to the Master and that the Master is entitled to exercise a wide discretion in relation to the College’s policies, rules and regime.
3. Admission nd Entry to the Coll ge 3.1
accept the authority of the Master and of other members of staff on the Master’s behalf to take all reasonable disciplinary or preventative action necessary to safeguard and promote the welfare of each pupil and the College community as a whole. “adm ssion” occurs when Parents acc pt the offer of a place. “the College” , “we” and “us” mean Dulwich College as now or in the future constituted.The College is a registered charity. out on the College’s website. The sanctions that may be imposed for disciplinary breaches include detention, suspension and expulsion. The College reserves the right to amend the College’s Rules, Code of Conduct, policies and procedures as it sees fit from time to time. “entry” is the dat when the Pupil atte ds the College for the first time pursuant to the Parent Contract. “permanently exclude” means that the Pupil has been expelled from the College or otherwise required to leave by the College. “Fee” and “Fees” where used in these terms and conditions include each of the following charges where applicable: (i) registration fee; (ii) acc ptance deposit; (iii) boarding deposit; (iv) tuition f es; (v) boarding fees; (vi) fees for extra tuition;
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7.3 College Rules and Code of Conduct etc: The College’s Rules, Code of Conduct, policies and procedures are set
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7.4 Drugs: The College may carry out drugs testing under medical supervision where involvement with illegal drugs is suspected. The Parents will be informed before a drugs test is carried out. A refusal by the Pupil to submit to drugs testing would be considered an act of serious misconduct. The College reserves the right to charge to the Parents the costs of any drug test of the Pupil. 2.6
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7.5 Digital media and communications: Subject to the applicable data protection legislation, the College may monitor the Pupil’s email communication, internet use and use of social media. The College may need to do this (vii) examination fees; (viii) any fees payabl in re pect of the coach service; (ix) other ex ras such as boarding house charges, charges in r spect of clothing, equipment, photographs and other items ordered by the Parents or the Pupil and ch rges arising in respect of visits, tours, rips and outings; (x) expenses i curred by the College in helping the Pupil to apply for a visa t study in the U ited Ki gdom; (xi) compensation for wilful loss of or da age to property belonging to any person by the Pupil; and (xii) late payment charges, if incurred (including interest).
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for various legitimate purposes, e.g. for safeguarding purposes or to ensure compliance with the College’s rules and procedures or where it is appropriate or necessary in connection with the College’s legal and/or other duties and responsibilities. “Fees in lieu of notice” means Fees in full for the term of notice at the rate that would have applied had the Pupil attended the College that term (limited to the parental contribution in the case of a scholarship or bursary).
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4. Pastoral Care 4.1
8. The Parents’ Obligations
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“Board of Governors” and “Governors” mean the governing body of the College, who are charity trustees and responsible for the governance of the College.
8.1 T he Parents agree to: (i) fulfil their obligations under the Parent Contract (including paying Fees on time); (ii) do all that they reasonably can to ensure the Pupil takes a full part in the activities of the College; (iii) do all that they reasonably can to ensure the Pupil attends each College day, is punctual and appropriately dressed; (iv) do all that they reasonably can to ensure that the Pupil works hard, is well-behaved and complies with the College Rules; (v) encourage the Pupil in his studies and give him appropriate support at home; (vi) keep the College informed of matters affecting the Pupil of which the College needs to be aware; 2.9 “He d of School” means one of the following: the He d of the Junior School, the Head of the Lower School, the He d of the Middle School and the Head of the Upper School. 2.10 “the Master” means the person who has overall executive responsibility for the running of the College and that
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