Engineering Manager CANDIDATE INFORMATION PACK
EXECUTIVE SUMMARY
Surrey Police and Sussex Police work in collaboration in a number of areas including specialist crime and operations to deliver even greater efficiency and effectiveness, improving services and resilience at a reduced cost. This includes a joint operation across all estates services and property management working out of their two main HQs at Guildford and Lewes. Reporting to the Head of Estates Services, the post has responsibility for all facets of M&E engineering, energy and environmental advice services, ensuring that a high-quality service is provided to customers across all service lines throughout Surrey and Sussex. The Engineering Manager is a technical lead role undertaking ‘Chief Engineer’ responsibilities. You would be the technical expert for the Mechanical & Electrical and general property support contracts, working with the Maintenance Manager and Environmental Manager on contract performance monitoring, compliance, auditing, and general performance.
JOB DESCRIPTION
JOB TITLE Engineering Manager
JOB PURPOSE Accountable for the provision and development of a number of services including: • Engineering Advice and Unique Client Role • Energy management and procurement • Environmental engineering advice and management
in the delivery of specified services ie BMS, AMR’s etc. • All aspects of financial management, the ongoing and regular review of services and introduction of innovation and efficiencies. KEY ACCOUNTABILITIES 1. Responsible for M&E engineering, energy and environmental advice services, ensuring that a high quality service is provided to customers across all service lines, making certain that all current policies and procedures are accurate and up to date and are fully adhered to and professionally delivered 2. Accountable for the development and ongoing provision of engineering services across the Sussex Police estate, ensuring that services are provided consistently across all locations, in a professional and proactive manner, and that industry best practice is introduced and maintained in all aspects of the service. 3. To be the technical expert for the Mechanical
& Electrical and general property support contracts, working with the Maintenance Manager and Environmental Manager on contract performance monitoring, compliance, auditing, and general performance 4. Responsible for the development and introduction of a professional standard of customer engagement and communication around all responsible services, especially where there will be an impact on customers and stakeholders. 5. Responsible for the development and ongoing provision of a fully integrated M&E environmental service, working collaboratively with the Maintenance Manager, Environmental Manager and Surrey Police, ensuring that a new and positive focus is introduced and communicated to customers and stakeholders and that we meet statutory 6. Assist the Maintenance Manager in the development of a 10 year forward maintenance register for M&E and BF&CE,
LOCATION Lewes HQ, Guildford HQ or as agreed with Line Manager
DEPARTMENT Estates and Facilities
To be accountable for: • The delivery of a high quality and
GRADE M2
consistent service to customers, in-line with clearly defined service specifications and in accordance with service level agreements (SLA) • Full compliance with Force and departmental policies and procedures and to successfully comply with all statutory requirements specified in the delivery of services. • The proactive and professional leadership of specialist outsourced teams involved
WORKING HOURS 37/36 hours, 5 days per week, normal
Hours plus evenings and weekends as required.
REPORTS TO Head of Estates Services
asset registers, life cycle costings and backlog maintenance registers to support the estates strategy and reflect the strategic business needs of Sussex 7. Record, monitor, manage and reduce energy consumption and to manage carbon emissions and the carbon reduction legal requirements across the Sussex Police estate. 8. Lead compliance in Health & Safety management across all specialist engineering services, ensuring that a robust reporting and inspection regime is in place and maintained to provide a fit for purpose, safe, effective, and accessibleworkplace. 9. Manage outsourced staff in a professional and positive manner, ensuring that all actions are consistent and transparent in line with the Estates & Facilities Communication Strategy, to ensure a proactive and assertive approach to time and performance management both personally and across the teams. 10. Accountable for the ongoing, regular review of existing specialist services, practices and procedures, ensuring that efficiencies, innovation, improvements and commercial opportunities are identified where possible and are followed through agreed processes to ensure a positive and consistent approach across the department and organisation. 11. Responsible for providing support to the Estates & Facilities Senior Management Team for the development and introduction of a new
BUDGETARY ACCOUNTABILITIES 1. Responsible for a budget of approx. £2m per annum for energy, environmental and engineering services (exc. M&E contract). 2. Responsible for the planning and preparation of annual budgets for all designated services and teams and to proactively review, analyse, forecast and report on monthly management accounts in-line with organisational and departmental expectations. specialist services operating model, service specifications and an internal service level agreement. To also support the delivery of the departmental cost reduction targets to ensure that efficiencies are identified, evaluated, and introduced whilst performance is maintained at the levels outlined in the service level agreement. 12. Accountable for full compliance with Force and departmental policies and procedures and to successfully comply with all statutory requirements specified in the delivery of services. 13. Undertake such other duties appropriate to the grade and character of work as may reasonably be required, including the specific duties of similar or lesser graded posts.
ORGANISATIONAL STRUCTURE CHART
Maintenance Manager
Estates Engineering Manager
Estates Contract Manager
Head of Estates Services
Estates Agent Manager
Commercial Planning Manager
Estates Project Deliverey Manager
PERSON SPECIFICATION
including the ability to upwardly challenge where necessary. • The ability to work in a creative, proactive and innovative way, collaborating with others to identify new and imaginative ideas in order to achieve strategic organisational objectives. • Excellent interpersonal skills including the ability to deliver difficult messages effectively and cohesively, Including demonstrable experience of internal budgets and management accounts. • Knowledge and experience of Microsoft Excel, Word, Visio and Project. • Extensive experience of AutoCAD. • Strategic, customer orientated approach. • Extensive knowledge and experience of office safety and all Health & Safety aspects of managing relevant services, with specific experience in asbestos, legionella, working at height, lone working, permits to work. • Experience of business continuity and disaster recovery planning. • Experience of managing and motivating an outsourced team; using tact, initiative and independent judgement within policy and procedure.
QUALIFICATIONS
Essential • Full membership of appropriate professional body e.g. CIBSE, etc. • Engineering, construction or surveying degree. • IOSH Certificate Working Safely • IOSH Certificate Managing Safety in the Workplace • NEBOSH Construction Certificate
KNOWLEDGE, SKILLS & EXPERIENCE
Essential • Proven, demonstrable experience of a senior Engineering or Estates Management position. • Extensive knowledge of engineering, utilities, environmental and Mechanical & Electrical services • Evidence of an up-to-date and ongoing Continuing Professional Development
(CPD) plan including reference to all of the designated Professional Competences.
• Strategic leadership and management of outsourced teams providing estates services within an office- based environment. • Experience of leading and contributing to organisational change management. • Evidence of successfully delivering a portfolio of services across a multi-site organisation. • Strong operational skills including resource planning and time management. • Excellent presentation skills. • Demonstrable knowledge of project management principles and experience of using these principles. • Designing, developing and implementing policy and procedures across a range of functions. • Strong negotiation skills with the ability to influence decision makers at all levels,
ADDITIONAL REQUIREMENTS
Essential • Flexibility to travel between remote sites.
COMPLIANCE
The post holder should note that some or all of the duties and responsibilities detailed in this Job Profile require compliance with nationally agreed operating rules for accessing PNC and other information systems.
• PNC Code of Connections Volume 1 (Version 2.1) • GDPR 2016 (General Data Protection Regulation)
• Computer Misuse Act 1990 • Official Secrets Act 1989
VETTING
Everyone working in a police environment will be vetted to the requisite level in keeping with the National Vetting Codes of Practice. The level of vetting required for a person, for both force vetting and national security vetting (NSV) will be proportionate to the role the individual carries out. Changes in an individual’s circumstances must be reported to the appropriate vetting authority as soon as possible.
TRAVEL
This role may involve travel to meetings and locations within and beyond the counties of Surrey and/or Sussex for which public transport may not be suitable. Therefore the post-holder must have access to transport and be insured for business use. Where the transport involves the driving of police vehicles, you must have a full driving licence and the ability to attain a Force Police Driving Permit.
WHY WORK FOR US
A MESSAGE FROM THE CHIEF CONSTABLES
We have the great privilege of leading two ambitious police forces that have been able to improve services to our communities by working together over many years. We are looking for colleagues who will thrive in a collaborative environment and can bring a wealth of experience and fit in well with our talented and highly motivated Estates & Facilities Senior Management Team. We have a shared ambition of making Surrey and Sussex as safe as they can possibly be, by preventing crime and disorder, protecting vulnerable people, and pursuing offenders. Equally important to us is how we go about doing this and what it feels like to work in our organisations. We are looking for people who are passionate about inclusion and will be engaging with our officers, staff and local partners, to develop and implement ideas for improvement, with a relentless focus on the needs of users as the basis for delivering positive outcomes for all. We have a shared reputation for innovation, particularly in new technology, and we have real ambition to create new partnerships that offer preventative services. We can only do this by creating
a supportive culture, and deploying effective technology, to realise the full potential of our people. With our proximity to London, easy access to two international airports, major motorway networks, coastal ports, mix of urban and rural communities the two counties have more than enough professional policing challenges. Our strong partnership broadens the policing opportunities. This arrangement will appeal to someone who thrives on building relationships and working in a collaborative environment. Both counties are wonderful places to live. You will have all of the cultural opportunities offered in London and Brighton, alongside the beautiful villages and beaches, market towns, a National Park and an Area of Outstanding Natural Beauty. The opportunity is genuinely open to all, and we are keen to grow a diverse team in every respect, capable of supporting and challenging us to achieve more for our communities. If you are someone that really enjoys working in collaboration, has got a real passion for looking after communities and engages with staff to get the best out of them, then we would love to hear from you.
JO SHINER Sussex Police Chief Constable
TIM DE MEYER Surrey Police Chief Constable
HOW TO APPLY Surrey Police and Sussex Police are being supported on this recruitment campaign by the search consultancy The Management Recruitment Group (MRG.) To arrange a briefing conversation contact our advisor: Matthew Giles matthew.giles@mrgglobal.com Applications should consist of a comprehensive CV and a covering letter and should be sent to matthew.giles@mrgglobal.com
The closing date for applications is Sunday 28 th April 2024.
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