JOB DESCRIPTION
Post:
Senior Project Manager
Reporting To:
Assistant Director of Estate Services (Capital Development)
Salary:
up to £63,059 plus excellent benefits
Main purpose of the job:
The main focus of the job is to provide high quality project management for the implementation and delivery of a range of key complex and/or major capital projects within the University’s Infrastructure programme. These will include the construction, refurbishment and major planned maintenance across the University Estate, generally valued in the range £2m - £50m. The post holder will also support the Assistant Director, Capital Development in a range of other professional duties including: the production of feasibility studies, cost estimates and investment appraisals; professional and strategic advice; delivery of smaller value projects and the planning & management of programmes of work.
Main duties & accountabilities:
information and arrange visits as appropriate to innovative and new exemplar buildings and facilities to inform the briefing process. • Ensure there is full coordination with the Uni- versity business and that full impact mitigation measures are incorporated. Carry out initial feasibility studies, with design options and budget estimates. • Support the Project Sponsor in producing the business case and other documents to comply with the University's Capital Procedures. • Ensure that initial budget estimates and sub- sequent cost estimates and budgets include an allowance for all gross costs, including allow- ances for construction, furniture & equipment, in-house costs, promotional and fund raising material, events, etc. • Produce life cycle costs and elemental life costs to include as part of the business case and develop and refine over the life of the project. • Take a proactive role in ensuring measures to minimise or reduce carbon are incorporated in projects, including minimising construction waste and encouraging flexible working and effective use of space. • Work with colleagues in Finance Services to identify opportunities for VAT savings and en- sure any required procedures are put in place and followed.
To take responsibility for the planning, implemen- tation and management of key projects within the University’s Infrastructure programme, including co-ordination of activities; managing and moni- toring University staff, consultants and contrac - tors to deliver projects within scope, on time and Work with stakeholders to define and produce the project brief for both consultancy services and works. • Engage with College and Professional Servic- es colleagues to support them in developing ‘Master Plans’ for the buildings and estate they occupy. • Establish meetings structure for Project within budget. In particular to: • Working Groups, Project Monitoring Groups, and design team meetings, etc. Lay down procedure for convening, chairing, attend - ance, function, frequency and responsibility for recording of meetings and circulation of information. Monitor communications and distribution of information. Set up and chair these meetings • With the Project Working group and other users and stakeholders, develop the initial and detailed briefs, including the production of room data sheets. Research, identify, provide
• Produce draft Communications Plan for consultation and agreement. Identify and agree who will be re- sponsible for maintaining various communications, monitor and liaise as necessary to ensure communications are maintained throughout the life of the project. • Liaise with other relevant University staff and University technical staff at key points in the project, ensuring that information flows to and from such staff. • Attend and/or prepare reports for other University committees as re - quired. • Prepare and maintain a master pro- gramme for each individual project from concept to completion. Monitor progress and take any necessary steps required to maintain key dates. • Advise upon need and selection of consultants, contractors, suppliers and staff and select and appoint in accordance with University Finan- cial Regulations, ensuring best value.
Establish their responsibilities, ensure that they co-ordi- nate their activities and monitor them in performance of duties and discharge of responsibilities, to ensure projects develop to the required standard within scope, programme and budget. • Prepare and check contract documents (using standard templates) for Forms of Agreements for consultant and contractor appointments. • Liaise with the University’s design teams throughout the projects and ensure that all consultants/in-house staff are aware of and meet the requirements of the briefs and any subsequent amendments/amplifications. • Liaise with appropriate staff within the University in respect of, for example, health and safety insurance, security, commissioning and ongoing FM and mainte- nance. • Ensure that suitable mitigation measures are in place to minimise any disruption to students, staff and other users of the campus. Plan and organise any decants, temporary accommodation and facilities in liaison with client representatives. • Represent Estates Services on University groups and at other meetings with University staff and students, de - sign teams, contractors, external bodies and the Public as required. Provide reports agendas and other mate- rial for meetings and take minutes as required.
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