conditions of funding imposed on providers of learning, for example, further education colleges and private training organisations. Your personal information is processed by the DfE, and passed to us when they process your information, to enable the DfE to carry out its functions. Learner information collected by the DfE is known as the Individualised Learner Record (ILR). The specification and standards for the ILR are published for each academic year (1 August to 31 July) by the DfE, which is sent to LCRCA as the commissioner. This specification informs the personal, and sensitive data that is collected and provides more information about the use of your information. Learner contact information collected by the DfE and LCRCA may be used for the purposes of research and surveys to enable both parties to carry out its functions or, where learning is funded by the Department for Work and Pensions to carry out its functions. This contact information will only be used for the purposes of other research and surveys with the consent of the learner. Learner information is also collected and supplied to the Learning Records Service, a part of the DfE. Your information is used by the DfE to issue learners with a Unique Learner Number, and to create and maintain your Personal Learning Record. More information about this use of learner information is published by the Learning Record Service. Sharing data
In order for LCRCA and the DfE to carry out its functions:
• LCRCA, the DfE and training providers share data to ensure accuracy of information held in relation to the funding of learning - a training provider may need to share your information with another training provider in order to verify accuracy of information in relation to a claim for funding from LCRCA • your personal information may be shared with another training provider for the purposes of your continued learning In the event that a further education college or other training provider is unable to continue the delivery of training funded by LCRCA(for example, where a training provider is a limited company that is dissolved) LCRCA and the DfE (where applicable) will endeavor to make arrangements for the secure transfer of information, including your personal data, from the former training provider to another training provider to support your continued learning. It may also request information from Awarding Organisations to establish at what stage your learning has reached according to their records.
The right to lodge a complaint with a supervisory authority
You have the right to lodge a complaint regarding the processing of your personal data to the UK’s supervisory authority, the Information Commissioner, who can be reached using the details below:
The Information Commissioner’s Office Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF https://ico.org.uk/ 0303 123 1113
Version – Feb 2025
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