The person responsible for institutional compliance with most federal and state laws and institutional policies pertaining to discrimination is Staci Sleigh-Layman, Executive Director, HR, and Title IX Coordinator, 509-963-1202 or hr@cwu.edu. She also serves as the university's ADA Compliance Officer and can be contacted for any questions or concerns related to disability-related laws and institutional policies, 509-963-1202 or hr@cwu.edu. Human Resources is in Mitchell Hall, First Floor. Persons of disability may request this material in alternative format or make arrangements for reasonable accommodation by calling Housing at 509-963-1831 or by emailing housing@cwu.edu. 21. Room and Board Fees: A) Room/board fees are due in full as follows: Fall Winter Spring Sept. 28 Jan. 10 April 4 B) Late Fees: A $50 fee is placed on all student accounts that are not paid in full 10 days after the first due date. The second (final) due dates for each quarter are Oct. 21, Feb. 2 and April 27. A $100 late fee is assessed on room and board fees not paid 10 days after second (final) due dates (Oct. 21, Feb. 2 and April 27) for each quarter. The CWU Board of Trustees approves housing rates for the following academic year. Payment is due on the student’s MyCWU online account or in person at the Cashiers office. On each check or with each payment, indicate the student’s name and student’s identification number. Failure to bring an account up to date within 10 working days after the first late-fee assessment may result in cancellation of meal privileges and eviction. If eviction proceedings are necessary due to non-payment of fees, an eviction administrative fee of $50 will also be assessed. A late charge of 1 percent will be assessed 30 days after due date. 22. Deferments for Scholarships, Loans and/or Grants: When payment of the residence hall room and board charges or fees is to be made from monies the applicant receives from grants, loans or scholarships, such sums are due upon receipt by the Student of such grants, loans and/or scholarships. 23. Changing Rooms: Transfer Day is offered each quarter. There are no room transfers permitted prior to Transfer Day without written approval from Housing. On Transfer Day, requests for transfers are made through Housing on a first-come, first-serve basis through the students MyHousing portal. If your request cannot be accommodated, your name will be placed on a transfer list. If you wish to transfer after Transfer Day, you would need to contact your Residence Hall Coordinator for approval and your request is sent to Housing Services. We will try to accommodate your request, however, we can make no guarantee. At your request, you will be placed on a transfer list. Students are required to move within 48 hours from the time of approval. Failure to move will result in charges for both rooms. Students who change rooms without proper authorization from Housing will be charged a $100 penalty and may be required to move back to original assignment. 24. Meal Plans: All students living in the residence halls are required to have a meal plan. The meal plans are pre-paid dining debit accounts that residents use to purchase their meals, food, and sundry needs at all campus dining locations and convenience stores. The cost of each meal plan includes pre-paid dining debit dollars, which are added to the account at the beginning of each quarter. For further information regarding the meal plans, please visit our website, cwu.edu/dining . Note: Additions or changes to the meal plans offered after this document has been printed will be sent to each student who has submitted a residence hall contract for the 2021-2022 school year. A meal plan must be purchased every quarter. Money that remains in a student’s pre-paid dining debit account at the end of either fall or winter quarter will be rolled over and added to the meal plan pre-paid dining debit balance selected for the next quarter. At the end of the academic year (spring quarter), money that remains in the account is not refunded and is forfeited. Dining Services is closed on holidays. Exemptions to the meal plan requirement may only be for verifiable medical reasons. Exemption requests and medical verification must be submitted in writing and sent to Disability Services for evaluation. A committee comprised of Disability Services, Housing and Residence Life, and Dining Services will review all requests.
Should an exemption be granted, a dining service cancellation charge of $300 will be assessed. Students with special dietary needs that may not be met by our dining service operation should NOT enter into this contract without consulting Housing and Residence Life. Students who transfer from the residence halls to campus apartments must pay a $100 overhead charge. Such transfer students must initiate a start-up dining services debit balance of $100 per quarter (or any part thereof) left on their residence hall contract. Students transferring during fall quarter must have an initial balance of $300; those transferring during winter, $200; and those during spring, $100. This mandated balance must be established prior to approval of their apartment contract and is non-refundable. The mandated balance is valid only through the end of spring quarter for the current academic year. 25. M eal Plan Changes: Students are encouraged to review use of the prepaid dining debit account each quarter to ensure they are buying the correct meal plan to meet their dietary needs. Meal plans may be changed either through MyCWU or in person at the Connection Card Office. Telephone requests will not be accepted. Changes may be made during the University’s registration add/drop period only. 26. CWU Connection Cards: Campus identification cards are issued to all students and must be presented when using your prepaid dining debit account to purchase meals or snacks at any campus dining location. Should a card be lost or stolen, report it immediately to avoid its use by another individual and to arrange for replacement. Lost cards cost $35 to replace. Unauthorized use of your card by another individual is forbidden and may result in a $100 fine. (Cards cannot be borrowed.) Connection cards showing normal wear and tear that no longer work may be replaced at no cost as long as the card is present for exchange. Damage to cards (hole punch, writing, stickers, bending, etc.) is strictly prohibited and the replacement fine will be charged. 27. D amage or Loss Fines and Cleaning Charges: Students must keep their assigned room clean and advise University staff of any necessary repairs. Following is a partial list of items for which the cost to clean, repair damages, and/or replace losses will be charged to the Student’s account ($35 minimum). A listing of possible charges to the student’s account is as follows: Carpet damage Cost to repair Failure to leave room $45 or cleaning cost, whichever adequately clean is greater Failure to clean $35 micro-fridge Damage to building, Cost to repair room, or contents Damage to mailbox Cost to repair Damage to walls Cost to repair Damage to exit signs $100 or repair costs, whichever is greater Fire protection equipment: (all violations) Misuse of fire extinguishers $500 Tampering with fire alarm, $500 or repair costs, whichever fire detection, evacuation is greater plus system, smoke detectors, Disciplinary Referral sprinklers and/or prosecution Furniture: Loss of furniture or Current replacement value equipment Moving furniture $50 per item or costs, whichever without authorization is greater Damage to furniture $50 per item or costs, whichever is greater Improper checkout $35 Replacement of lost keys: Room $35 Laundry/entrance $35 Mailbox $10 Replacement of any $10
broken or bent keys: (Key must be returned to Housing Services)
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