Departments and Building Managers by email, Telephone and Face to Face site visits. • To oversee the implementation of PPM activities and to review contracts, routines and performance on a regular basis. • To manage the out of hours call out rota and to attend out of hours calls as and when required. Management • To mentor and develop junior members of the team and encourage an open and supportive culture for wider team development. • Review and monitor day to day workload of the team, carrying out team meetings,
the three year plan and annual budgets for reactive and planned preventative maintenance and advise and report on larger scale capital refurbishments requirements. • Help to monitor the Technical Services budget expenditure in consultation with Finance, the Technical Services Manager and the Head of Heritage and Buildings Maintenance. • Adhere to finance processes and review the
services that the team provides • To treat all customers, staff, students, colleagues, partners and suppliers fairly, recognising the value of diversity and the importance of equality • To carry out tool box talks in relation to matters of buildings repairs and maintenance for colleagues, contractors and departmental staff as required • To host and chair meetings with customers from departments and divisions, contractors and members of other teams within Estates e.g. Security regarding individual projects • To attend, as required, liaison meetings with key stakeholders to update them on individual projects and to offer expert advice on matters such as strategic maintenance strategies etc. Health and Safety: • To understand the relevant legislation and regulations relating to building works, site management and contractor control which apply to University building projects, such as the CDM Regulations 2015, and to complete any necessary documentation relating to these when required. • To carry out the role in accordance with University Safety Policy https://safety.web. ox.ac.uk/health-and-safety-at-oxford • To plan, organise and supervise contractors in the execution of work passed to them in accordance with University Policy statement S6/08.
• To review and/or produce safety method statements and risk assessments prior to work being carried out and ensure safe systems of work for staff and contractors using permits to work where necessary, with assistance from the Heritage and Buildings Leadership Team, Estates Building Services or Compliance Team if necessary. • Ensure that all inspections, actions, test and reports relating to statutory compliance are carried out with appropriate reports and certificates. • Promote a high standard of health and safety awareness and to take appropriate action in respect of any potential risks, near misses or accidents noted on site. • To ensure that contractors working on University buildings have been given relevant health and safety documents available e.g. asbestos register information, and to monitor for the effectiveness and implementation of identified control measures and other safety issues and liaise with Departmental and Area Safety Officer as required. • To ensure that any hazardous waste created by works is dealt with in the correct manner, liaising with the Estates Compliance Team and Safety Office as appropriate.
teams quotations and invoices. Escalate or authorise orders and payments in a timely manner.
• Ensure that all work is let in accordance with Purchasing Policy and offers value for money for the University. • Understand the Framework contracts that are in place with preferred suppliers, and utilise these as appropriate. • Ensure that all purchases comply with University procurement policies and procedures and the Head of Heritage and Building Maintenance is kept informed of financial commitments • To work with other members of the team to effectively manage the Remedial and PPM budgets Departmental Liaison • To communicate effectively and regularly with customers, building users and members of other University teams on matters relating to projects across the Estate. • To be open, honest and clear in all communications, and able to explain the
1:1’s and annual PDRs, managing staff development, performance matters, and
identifying appropriate training. Take part in the recruitment process and induction training as and when required. • Provide expert advice, mentoring and presentations in relation on Building Fabric matters including updates and changes to legalisation and Health and Safety Matters • Ensure that adequate resource cover is planned and maintained at all times, identifying peaks in service pressure and mitigating operational impacts when required. • Ensure the team has the right mix of skills and capabilities to perform essential duties across the estate.
Budget & Finance: • Inform and contribute to the production of
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