General Guidelines for Using Cell Phones and Computers on the Job Today, technology touches every career field and profession. As an employee, it is your responsibility to understand and follow company rules and guidelines for both personal and professional use of computers, cell phones and social media. Failure to do so may result in dismissal from your position. In addition, you should keep your skills current and up-to-date. • Do not use your cell phone in private or group meetings unless it falls within the established guidelines of company policy. • In cases of emergency, it is polite to excuse yourself from meetings or shared workspaces and move to a quiet and private space to accept the call. Remember to keep the cell phone conversation as short as possible. • Lengthy cell phone conversations or texts reduce your productivity. Unless they are directly related to your job responsibilities, these behaviors should be avoided during working hours. • Resist the urge to immediately respond to friends or family who repeatedly call or text you during the work day. Only use your cell phone for personal matters during designated breaks during the work day. • For company-issued cell phones and computers, the company may have access to all communications made on that device. In this instance, limit use to only those communications that are professionally related, including phone conversations, texts, emails, websites and social media platforms. • Social media use may be subject to scrutiny by your employer . To avoid potential problems, be sensitive and professional when using any social media platforms. • Avoid visiting websites that are non-job related on company-issued computers, laptops, tablets and or/cell phones.
• Organize your work space ; set up your calendar, voice mailbox and email. Avoid adding excessive personal photos and/or decorations that will interfere with your ability to effectively perform your duties or make you appear unprofessional. • Demonstrate the skills and work habits that you promoted to the employer during the interview process. Traits That Make an Employee Excellent • Demonstrate patience and sensitivity with others; avoid public confrontations or complaining. In today’s business climate, an employee encounters many individuals with diverse backgrounds, beliefs and abilities. For this reason, it is imperative to always treat everyone with respect . • Practice diplomacy when working on a team, which includes being receptive to others’ input and knowing when to compromise. • Master your job responsibilities . If you are going to move up in an organization, you have to prove you understand and can accomplish the basic requirements of your current job first. • Be assertive, self-confident and visible. Remember the three “E’s”—enthusiasm, energy and excellence. These qualities make a positive impression with employers and co-workers and will serve you well in the future. • Employees who consistently come to work dressed appropriately for their position are often recognized as being responsible and invested employees. This means your clothing should fit, and be clean and neat. It is suggested that employees not only follow the guidelines of the required dress code, but dress in a manner that indicates you are a respected and professional team member that wants to advance in the organization. • The willingness to persevere and accept additional responsibilities is viewed as indicating an employee’s desire to advance in the company. • Understanding how your position and work flow affect the entire organization enables an employee to develop a reputation for being a resourceful and reliable colleague that is able to contribute to the overall success of the company.
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