April 19, 2021- Directors Report

Directors Report

Board Meeting

April 19 , 202 1

Page 1 of 88

April 19 , 202 1 Presidents Report

A. Opening Remarks B. Approval of Agenda C. Executive Session Actions

Page 2 of 88

MEETINGS OF THE BOARD OF DIRECTORS MONDAY, APRIL 19, 2021 VIRTUAL (Webinar/Phone) AGENDAS EXECUTIVE SESSION – 9:30 A.M. PT Video Conference

Executive Sessions are provided by statute (Civil Code §4935) so Boards can address issues involving Privileged Information. As a result, Owners do not have a right to attend Executive Sessions. I. CALL TO ORDER A. Minutes B. Legal C. Contracts D. Member Discipline E. Personnel REGULAR MEETING – 1 P.M. PT The meeting will be held via zoom https://us02web.zoom.us/j/86484711135 Member Input on Business Items will be accepted after Item Presentation (limited to 2 minutes per speaker). Responses from the Board are at its discretion. I. CALL TO ORDER II. PRESIDENT’S REPORT A. Opening Remarks B. Approval of Agenda C. Executive Session Actions – President and/or General Manager III. TREASURER’S REPORT & RATIFICATION A. Financial Statement – March 31, 2021 IV. SECRETARY’S REPORT V.

Pg. 5

Pg. 26 Pg.27

GENERAL MANAGER’S REPORT A. Community Standards/A&A - Pg. 28 B. Maintenance - Pg. 30 C. Security - Pg. 36 D. Landscape - Pg. 38

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Page 3 of 88

VI.

COMMITTEE REPORTS A. None – Reported at Annual Meeting the Previous Week

Pg. 39

VII. CONSENT AGENDA Consent Agenda is used for those items which are non-controversial and appear to be unanimous in vote. Any Board member can ask for an item to be moved to Business. A. Minutes Approval 1. Board Meeting – March15, 2021 2. Annual Meeting – April 12, 2021 (Acknowledgement) B. 2021 Committee Appointments 1. Tennis 2. Finance 3. Health & Fitness 4. Planning C. Lien Filings APN: 673-054-005-0 VIII. UNFINISHED BUSINESS A. 1 st Reading - Administrative Policies and Rules & Regulations Amendments Proposal to Remove Private Events/Tournaments (Tee Times) on the Golf Course B. Off-Season Operations Schedule Direction on Facilities Opening/Closing C. Election/Appointments 1. A&A Committee Chair 2. Liaisons IX. NEW BUSINESS A. Private Event on Christmas Day - Pg.76 Variance Request for Golf Tee Times B. Can/Am Week - Pg. 78 Proposal to Establish a New Event C. 2021-22 Reserve/Capital Expenses - Pg. 80 Ratification of Projects D. 2021-22 Seasonal Meeting Calendar - Pg. 87 Review of Board & Committee Meetings Schedule X. DISCUSSION None XI. OPEN FORUM Member Input on Non-Agenda Items (limited to 3 minutes per speaker). Responses from the Board are at its discretion. XII. ADJOURNMENT Next Scheduled Board Meeting – May 17, 2021 – 1 P.M. (PT) Virtual - zoom - Pg. 41 - Pg. 50 - Pg. 65 - Pg. 66 - Pg. 72

Pg.40

Pg. 68

- Pg. 69

Pg. 75

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April 19 , 202 1 Treasurer’s Report & Ratification A. Financial Statement - March 31 , 202 1

Page 5 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Balance Sheet Mar-21

GL Number

Current Month

Last Year

ASSETS

CASH

1002,1003-000

Petty Cash

5,996

3,148

1019-000 1014-000

Pacific Western - Operating - CD (Working Capital)

250,000 121,413 320,487 689,136

Pacific Western - Payroll Account Pacific Western - Operating Account First Foundation - CD (Working Capital)

84,312

1016,1216-000

259,899 697,772

1018-000

Total Operating Cash

1,047,980

1,384,184

RECEIVABLES

1205-000 1208-000 1209-000 1210-000 1230-000 1215-000 1213-000 1211-000 1212-000 1214-000

Assessment Receivables

19,350

7,753

A/R Reserve A/R Capital A/R Clearing

7,005

(1,847)

281,929

215,038

A/R Guest Ledger

(4,219)

242

A/R Vendini CC Activities A/R Leased Outlets A/R - House Accounts AR- Developement Fund

295

(1,233)

- - -

A/R Transfer Balance Zero Acct.

Total Accounts Receivable

304,360

219,953

OTHER CURRENT ASSETS

1305-000 1320-000 1325-000 1350-000 1470-000 1471-000 1473-000 1490-000

Prepaid Insurance

23,731

24,606 15,942

Other Prepaid Expenses Prepaid Worker's Comp

8,519

- -

Land Available For Sale

Bar Inventory Store Inventory

4,219

11,783

Bar Happy Hour Food Inventory Golf Merchandise Inventory

256 330

TOTAL CURRENT ASSETS

37,054

52,917

OTHER ASSETS

1475-000 1480-000

Liquor License

8,812

6,667

Recycling Deposit

500

PROPERTY AND EQUIPMENT

1501-000 1502-000 1503-000 1504-000 1506-000 1507-000 1508-000 1509-000 1510-000 1515-000 1520-000 1525-000 1530-000 1535-000 1540-000

LP Recr Equip Furn & Other ES Recr Equip Furn & Other

190,884 154,920 70,099 12,993

190,884 156,389 70,099 12,993

Pool & Spa Equipment

Tennis Equipment

Golf Course Equipment

48,597

Cafe Improvements

140,372 97,766 30,521 729,614

140,372 97,766 30,521 565,080

Security Improvements Administration Building

Vehicles

Maintenance Equipment

45,566

Lake & Irrigation Equipment

158,547 102,103 118,007

158,547 118,002 118,007

Office Equipment

Other

Store Equipment & Fixtures

10,115

Accumulated Depreciation

(1,562,868)

(1,525,598)

PROPERTY AND EQUIP, NET

347,235

237,340

TOTAL ASSETS

1,745,942

1,901,562

Page 6 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Balance Sheet Mar-21

GL Number

Current Month

Last Year

LIABILITIES

CURRENT LIABILITIES

2010-000 2011-000 2013-000

Accounts Payable

(1,990) 64,552 45,908 74,538 16,873

46,951 45,870 18,518 10,296

Accounts Payable Accrual's

Utilities Accruals Payroll Accrual

2012,2059,2062-000

2015-000 2016-000 2018-000 2019-000 2020-000 2063-000 2021-000 2030-000 2064-000 2100-000

Worker's Comp Accrual

8,347 7,384

Sales Tax Payable

3,545

Use Tax

Occupancy Tax

(4,742)

3,437

Capital Lease Payable

Employee Appreciation Day Fund

(242)

Deferred Revenue Café Gratuities Payable Accrued Vacation Prepaid Assessments

284

(27)

(12,645) 178,960

43,672 186,937

2102,2014-000

Prepaid Activities ORPS Events

2104-000

Prepaid Bar Entertainment

(850)

Total Current Liabilities

364,207

371,157

OTHER LIABILITIES Sec Deposit Beauty Shop Sec Deposit Restaurant

2165-000 2170-000 2175-000 2431-000 2432-000 2405-000 2406-000 2407-000 2408-000 2409-000 2411-000 2412-000 2415-000 2420-000 2490-000

500

1,000

Sec Deposit Store Tennis Key Deposit Cable Box Deposit

500

1,600 1,550 2,585

1,350 1,250 5,941

Tennis Holding

Resorters Chorus Holding Fitness Center Holding

558

6,589

6,574

Computer Club

Pickle Ball Holding

5,104

5,348

ERT Holding

355

Big Star Holding

3,645 2,100

5,875 5,838

Stitch & Bees Quilt

Golf Holding

(99)

ORPS Golf Club

7,391

8,790

Total Other Liabilities

33,478

43,782

TOTAL OPERATING FUND LIABILITIES

397,685

414,939

OPERATING FUND BALANCE 2725-000,2600-000 Operating Fund Balance Beginning

1,332,224

1,473,232

2726-000 2600-000

Operating Fund BalanceTransfers Operating Fund Income(Loss)YTD

81,222

16,033

(67,832) (53,407)

Operating Reserve 2017 2018 Additional Funding

Total

1,348,257

1,433,215

TOTAL LIABILITIES AND FUND BALANCE

1,745,942

1,901,562

Page 7 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Summary Income Statement Mar-21

Budget to Date

Current Month

Budget

Variance

Last year this month YTD

Variance

Revenue Administration Resort Services

422,787 62,764

412,519 77,257 23,026 17,080

10,268

380,157 72,646 13,966

3,667,476

3,672,252

(4,776)

(14,493) (14,204) (9,744)

272,389 27,283 14,850 10,578

392,433 135,270 98,835 10,542

(120,044) (107,987) (83,985)

Lifestyles

8,822 7,336 2,694

Bar

7,341 3,822

Golf

2,276

418

Total Revenues

504,403

532,158

(27,755)

477,931

3,992,575

4,309,332

(316,757)

Budget to Date

Current Month

Budget

Variance

Last year this month YTD

Variance

Expenses Administration Resort Services

74,946 14,079 23,370

71,112 22,190 37,956 13,608 14,761 118,580 38,586

(3,834)

106,382 11,863 28,450

632,743 135,529 115,950 26,433 61,074

676,941 162,960 226,925 79,321 91,849

44,198 27,431 110,975 52,888 30,775 (17,628)

8,111

Lifestyles

14,586

Bar

9,849

3,759 4,676 5,574

3,579

Golf

10,085 113,006 38,171

15,299 111,969 27,632

Grounds & Greens

1,112,548

1,094,920

Security Mailroom Facilities

415

335,005 32,000 191,088 538,453 58,659 737,062

350,108 40,115 213,541 540,717 57,476 673,472

15,103

5,382

4,897

(485)

3,105

8,115

23,975 53,595 10,934 80,197 457,590

26,103 59,923

2,128 6,328

20,297 48,096

22,453

Maintenance & Repair Vehicles Maintenance

2,264

7,052

(3,882)

5,926

(1,183) (63,590)

Utilities

81,482

1,285

71,515

Total Expenses

496,250

38,660

454,112

3,976,543

4,208,345

231,802

Net Income/Loss

46,813

35,908

10,905

23,819

16,033

100,987

(84,954)

Page 8 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Mar-21

Variance Last year this month This Year to Date

Budget to Date

GL Number

Description

Current Month

Budget

Variance

INCOME

ADMINISTRATION

393,560

362,687

3,542,040

3100-100 Assessments

852

1,236

(384)

732

8,737

11,128

(2,391)

3106-100 Late Fees/Interest/NSF

(38)

(41)

342

(383)

3107-100 Special Individual Assessments

7,000

1,083

5,917

2,300

22,600

9,751

12,849

3109-100 Transfer Fees

5,270

625

4,645

17,810

5,625

12,185

3111-100 Escrow Demand Fee

1,150

400

750

600

4,150

4,575

(425)

3119-100 Permit Fee

400

208

192

1,951

1,876

3151-175 Key Replacement

375

445

(70)

545

3,170

3,725

(555)

3110-125 Vendor Fees

13,799

14,924

(1,125)

13,093

60,188

93,190

(33,002)

3160-850 Laundry

380

150

980

3144-100 Other Income

5,890

3148-100 Interest

3115-100 Fines and Suspensions

422,787

412,519

10,268

380,157

3,667,476

3,672,252

(4,776)

Total Administration Income

EXPENSE

ADMINISTRATION

13,750

12,500

(1,250)

4100-100 Audit /Tax Returns

554

(554)

506

3,967

900

(3,067)

4109-100 Bank Fees

1,996

1,348

(648)

23,695

20,967

12,124

(8,843)

4226-100 Board Expenses

499

561

562

2,337

5,652

3,315

4365-300 Credit Card

6,382

5,492

(890)

5,431

56,829

47,945

(8,884)

4115-100 Computer

1,206

(323)

2,094

12,232

10,854

(1,378)

4125-100 First Aid

1,529

(65)

922

4127-100 Dues & Subscriptions

295

230

231

5,625

6,547

1,189

4148-100

Permits

147

1,336

8,282

(203)

8,202

76,364

74,541

(1,823)

4139-100 Insurance

8,485

(152)

1,000

8,800

10,155

1,355

4142-100 Copier Service

1,253

1,101

742

(4,569)

1,243

14,233

6,762

(7,471)

4145-100 Legal Fees

5,311

1,157

3,251

4151-100 Meals & Entertainment

(700)

457

384

862

4,113

156

1,365

4154-100 Mileage & Travel

183

282

1,647

143

495

768

273

4159-100 Office Equipment

816

1,320

5,135

4,829

(306)

4161-100 Supplies

217

1,033

Page 9 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Mar-21

Variance Last year this month This Year to Date

Budget to Date

GL Number

Description

Current Month

Budget

Variance

1,373

208

1,343

11,784

11,535

(249)

4166-100

Payroll Services

1,165

577

1,054

30,904

38,009

7,105

4996-100 401K - All

3,903

4,480

(1,682)

4169-100

Postage & FedEx Delivery

468

506

627

3,826

2,144

(689)

(6,671)

4172-100 Printing

730

1,495

8,705

2,034

100

242

900

658

4177-100 Radios

100

(242)

1,665

1,200

(465)

4178-100 Recruitment

242

292

330

4182-100 Safety /1st Aid Supplies

292

2,296

2,626

150

(64)

184

1,670

1,350

(320)

4179-100 Storage Costs

214

(865)

535

3,619

7,758

4,139

4187-100 Training & Education

1,727

862

345

2,234

1,917

(317)

4191-100 Website

119

213

14,343

21,550

7,207

4973-100 Bonuses

(682)

10,904

4901-100 Wages & Salaries

32,948

32,266

52,380

273,570

284,474

(287)

(108)

1,152

486

(666)

4971-100 Overtime

344

7,355

8,700

1,345

4972-100 Holiday Gifts

(946)

3,775

4975-100 Payroll Taxes

3,600

2,654

1,954

20,105

23,880

1,170

342

473

8,051

10,522

2,471

4990-100 Workers Comp

828

2,239

(370)

1,216

14,892

20,151

5,259

4995-100 Health Insurance

2,609

(25)

1,376

1,500

124

4997-100 Employee Substance Test

3,948

35,532

5100-100 Contingency Expense

3,948

35,532

(129)

2,901

(2,901)

4999-100 Consulting

129

4102-100 Bad Debt Expense

(27)

4175-300 Business Tax

Total Administration Expense

74,946

71,112

(3,834)

106,382

632,743

676,941

44,198

Administrative Net Income/Loss

347,840

INCOME

RESORT SERVICES

3112-100 Website Listing

2,775

3113-100 Proximity Cards

(4)

1,328

1,947

(619)

3114-100 Transponders

1,011

475

536

473

5,447

7,008

(1,561)

3130-100 Beauty Shop Rent

300

318

(18)

300

900

1,802

(902)

3132-100 Espresso Bar Rent

(64)

318

(318)

3142-100 Café % of Sales

1,077

600

477

897

1,976

3,900

(1,924)

Page 10 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Mar-21

Variance Last year this month This Year to Date

Budget to Date

GL Number

Description

Current Month

Budget

Variance

3133-100 Store Rent

500

614

(114)

500

2,500

3,677

(1,177)

3147-100 Real Estate % of Sales

4,920

4,167

753

7,248

25,299

37,501

(12,202)

3152-100 Real Estate % of Rental

1,884

(1,884)

10,198

16,950

(6,752)

3154-100 Other (Oracle Advertising)

2,025

(2,025)

1,275

4,815

9,450

(4,635)

3550-125 Resort Fees

54,683

67,060

(12,377)

61,708

215,885

309,880

(93,995)

3155-125 Advertising

3345-125 Copies & Faxes

416

3145-125

Directories

3330-300 Sundries

851

Total Rental/Reimburesement Income

62,764

77,257

(14,493)

72,646

272,389

392,433

(120,044)

EXPENSE

RESORT SERVICES

4103-125 Advertising & Marketing

556

513

(43)

468

8,628

8,987

359

4150-125 Credit Card Fees

2,027

5,007

2,980

5,108

6,870

14,349

7,479

4184-125 Front Desk Safety Supplies

100

800

4142-125 Photo Copier Services

589

(589)

2,006

878

(1,128)

4190-125 Uniforms

150

700

550

4198-125 Meals & Entertainment

149

298

149

4905-125 Wages & Saleries

8,861

14,148

5,287

5,154

96,495

115,487

18,992

4975-125 Payroll Taxes

706

1,109

403

484

9,748

9,976

228

4990-125 Workers Comp

215

(159)

1,772

496

(1,276)

4971-125 Overtime

(152)

171

385

156

(229)

4995-125 Health Insurance

1,276

1,204

(72)

566

9,241

10,833

1,592

4110-125

Cash Over/Short

(20)

(84)

Total Resort Services Expense

14,079

22,190

8,111

11,863

135,529

162,960

27,431

Resort Services Net Income/Loss

48,685

INCOME

LIFESTYLES

3170-200 ORPS Events

8,086

17,972

(9,886)

13,096

26,078

100,000

(73,922)

3174-200 Saturday - Coffee/Donuts

(30)

150

(150)

Page 11 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Mar-21

Variance Last year this month This Year to Date

Budget to Date

GL Number

Description

Current Month

Budget

Variance

3175-200 Saturday Ice Cream

546

665

(119)

752

916

2,620

(1,704)

3200-200 Non-ORPS Events

141

1,359

(1,218)

110

191

7,500

(7,309)

3284-200 Sponsorship

3,000

(3,000)

25,000

(24,951)

3265-200 Flea Market Contributions

Total Lifestyles Income

8,822

23,026

(14,204)

13,966

27,283

135,270

(107,987)

EXPENSE

LIFESTYLES

4202-200 ORPS Events

4,866

14,476

9,610

10,214

11,753

65,480

53,728

4260-200 Decorations

(8)

316

1,500

1,184

4215-200 Ice Cream Social

329

(275)

346

864

1,729

865

4267-200 Linen Expense

230

269

199

1,371

1,172

4142-200 Copier Costs

123

362

239

198

2,261

2,063

4148-200 License & Permits

470

686

3,000

2,314

4272-200 Movie Rentals

154

138

4161-200 Office Supplies

215

185

220

789

1,500

711

4278-200 Paper Goods & Kitchen Supplies

343

144

(199)

126

937

1,000

4172-200 Printing

2,083

250

4190-200 Uniforms

215

428

1,500

1,072

4916-200 Wages & Salaries: Activities

14,235

16,134

1,899

12,006

82,399

107,819

25,420

4922-200 Tennis Courts/Set Up/Cleaning

4971-200 Overtime

378

129

(249)

(527)

691

862

171

4975-200 Payroll Taxes

1,659

1,598

(61)

1,499

9,109

11,186

2,077

4990-200 Worker's Comp.

724

522

(202)

932

5,049

3,649

(1,399)

4995-200 Health Insurance

685

3,381

2,696

1,063

2,518

23,664

21,146

Cash Over/Short

4110-200

4206-200 Comp Coffee & Supplies

4210-200 Non-ORPS Events

100

4212-200 Concerts & Entertainment

4218-200 Coffee & Donuts

Total Lifestyles Expense

23,370

37,956

14,586

28,450

115,950

226,925

110,975

Lifestyles Net Income/Loss

(14,548)

Page 12 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Mar-21

Variance Last year this month This Year to Date

Budget to Date

GL Number

Description

Current Month

Budget

Variance

INCOME

BAR

3179-250 Happy Hour

4,849

10,383

(5,534)

4,055

11,289

62,250

(50,961)

3177-250 Food

1,456

(1,456)

260

13,000

(13,000)

3180-250 Bar -Entertainment Events

2,487

4,984

(2,497)

2,860

3,561

20,000

(16,439)

3184-250 Bar Golf Scrambles

257

(257)

167

3,585

(3,585)

3182-250 Bar-FMCA Events

3183-250 Bar -Non ORPS Events

Total Bar Income

7,336

17,080

(9,744)

7,341

14,850

98,835

(83,985)

EXPENSE

BAR

4231-250 Bar Entertainment

2,400

887

(1,513)

1,450

4,800

4,835

4227-250 Bar Consummables

251

361

110

325

744

2,250

1,506

4228-250 Bar Food Cost

490

4,500

4230-250 Bar Supplies

170

211

237

645

1,800

1,155

4229-250 Bar Liquor

4,737

4,291

(446)

(1,112)

10,558

24,735

14,177

4918-250 Wages & Salaries/Contract Labor

1,155

5,742

4,587

2,678

7,159

31,455

24,296

4975-250 Payroll Taxes

442

510

962

3,060

2,098

4990-250 Worker's Comp.

114

518

404

407

3,103

2,696

4995-250 Health Insurance

580

598

1,159

3,583

2,424

Total Bar Expense

9,849

13,608

3,759

3,579

26,433

79,321

52,888

Bar Net Income/Loss

(2,513)

INCOME

GOLF

3400-400 Merchandise

719

132

587

1,768

2,597

1,037

1,560

3405-400 Golf Balls

900

178

722

130

3,597

877

2,720

3410-400 Club Rentals

118

(113)

119

1,600

(1,577)

3415-400 18 Holes

927

1,538

(611)

1,765

4,192

6,040

(1,848)

3420-400 9 Holes

144

310

(166)

169

988

(819)

Page 13 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Mar-21

Variance Last year this month This Year to Date

Budget to Date

GL Number

Description

Current Month

Budget

Variance

Total Golf Income

2,694

2,276

418

3,822

10,578

10,542

EXPENSE

GOLF 4161-400 Office Equipment/Supllies

(35)

437

150

(287)

4132-400 Fore Tees Software/Maint

6,000

4172-400 Printing

207

500

293

4190-400 Uniforms

1,150

4600-400 Starter Shack Supplies

350

610

2,496

2,543

4610-400 Golf Merchandise

292

115

(177)

3,142

771

(2,371)

4650-400 Golf Balls

524

143

(381)

524

34,190

33,666

4950-400 Salaries & Wages

7,541

11,254

3,713

7,794

41,121

32,286

(8,835)

4975-400 Payroll Taxes

681

1,043

362

1,447

3,986

5,109

1,123

4971-400 Overtime

(1)

3,761

(1)

4990-400 Worker's Comp

397

661

264

597

2,096

5,567

3,471

4995-400 Health Insurance

614

1,195

581

1,059

1,064

3,583

2,519

4110-400 Cash Over/Short

(0)

Total Golf Expense

10,085

14,761

4,676

15,299

61,074

91,849

30,775

Golf Net Income/Loss

(7,391)

EXPENSE

GROUNDS & GREENS

4183-600 Contract Services

111,830

113,830

2,000

110,055

1,006,470

1,000,470

(6,000)

4148-600 License & Permits

2,000

4630-600 Irrigation Grounds & Golf

739

2,000

1,261

1,552

13,814

18,000

4,186

4660-600 Tree Trimming

40,800

40,000

(800)

4675-600 Flowers

38,448

27,700

(10,748)

4710-600 R&M Common Area

437

750

313

362

13,017

6,750

(6,267)

4670-600 Plants & Shrubs

Total Grounds & Greens Expense

113,006

118,580

5,574

111,969

1,112,548

1,094,920

(17,628)

EXPENSE

Page 14 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Mar-21

Variance Last year this month This Year to Date

Budget to Date

GL Number

Description

Current Month

Budget

Variance

SECURITY

4144-150 Contract Fire Alarm

334

359

447

1,002

555

4142-150 Office Equipment

Supplies: Office

4161-150

261

237

4172-150 Printing

122

149

4184-150 Safety Supplies

416

374

(42)

4185-150 Proximity Cards

208

(208)

260

1,103

2,500

1,397

4186-150 Transponders

2,052

3,263

8,052

4,790

4190-150 Uniforms

413

375

4,652

3,713

(939)

4915-150 Wages & Salaries

28,514

25,550

(2,964)

17,244

235,153

242,723

7,570

4971-150 Overtime

206

417

211

976

10,606

3,749

(6,857)

4975-150 Payroll Taxes

3,250

2,514

(736)

2,184

26,627

22,626

(4,001)

4990-150 Worker's Comp.

1,268

1,808

540

1,182

11,678

16,270

4,592

4995-150 Health Insurance

4,724

5,410

687

4,931

40,982

48,689

7,707

Total Security Expense

38,171

38,586

415

27,632

335,005

350,108

15,103

EXPENSE

MAILROOM

4161-175 Supplies: Office

(18)

207

240

4190-175 Uniforms

177

200

4917-175 Wages & Salaries

4,673

4,374

(299)

2,697

28,205

34,968

6,763

4975-175 Payroll Taxes

675

506

(169)

390

3,312

4,554

1,242

4990-175 Worker's Comp

153

4971-175 Overtime

Total Mailroom Expense

5,382

4,897

(485)

3,105

32,000

40,115

8,115

EXPENSE

FACILITIES

4126-500 Holiday Decorations

644

4148-500 Licenses & Permits - Pools & Spas

9,247

7,714

(1,533)

4184-500 Supplies: Safety

600

4190-500 Uniforms

103

(213)

2,516

3,191

675

Page 15 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Mar-21

Variance Last year this month This Year to Date

Budget to Date

GL Number

Description

Current Month

Budget

Variance

4500-500 Supplies: Housekeeping

1,166

4,782

3,616

5,783

22,652

29,307

6,655

4510-500 Pool Supplies: Pool

1,435

468

(967)

1,669

9,585

4,773

(4,812)

4530-500 Supplies: Tennis

100

4540-500 Pest Control

830

917

830

7,470

8,249

779

4930-500 Salaries & Wages: Housekeeping

15,454

15,532

8,299

104,018

120,300

16,282

4971-500 Overtime

(50)

1,965

241

(1,724)

4975-500 Payroll Taxes

1,916

1,057

(859)

1,126

10,967

9,508

(1,459)

4990-500 Worker's Comp

690

808

118

647

5,233

7,272

2,039

4995-500 Health Insurance

2,316

2,405

2,143

17,435

21,642

4,207

Total Facilities Expense

23,975

26,103

2,128

20,297

191,088

213,541

22,453

EXPENSE

MAINTENANCE & REPAIR

4142-700 Office Equipment/Copier Service

300

4161-700 Supplies: Office

108

(66)

780

374

(406)

4184-700 Supplies: Safety

292

660

4,516

2,624

(1,892)

4190-700 Uniforms

653

574

(79)

449

5,186

5,158

(28)

4757-850 Laundry Cards

479

1,439

2,810

1,371

4700-700 Administrative Building

417

367

338

1,329

3,749

2,420

4705-700 Lots (light bulbs/water repairs)

900

1,368

468

800

1,807

12,312

10,505

4715-700 Clubhouses

1,887

2,026

139

4,111

45,302

18,226

(27,076)

4720-700 Satellites (includes Guard Shack)

315

1,727

1,412

824

4,883

15,543

10,660

4725-700 Swimming Pools

3,440

1,175

(2,265)

1,175

25,486

9,912

(15,574)

4730-700 Tennis Courts

1,184

2,915

1,731

13,287

26,235

12,948

4733-700 R&M Recreation Equipment

167

2,086

1,503

(583)

4735-700 R&M Wells & Pumps

300

267

(33)

900

1,968

2,399

431

4740-700 R&M Lakes

2,542

3,232

690

4,576

21,054

23,436

2,382

4745-700 R&M Streets

1,525

300

(1,225)

845

13,171

3,922

(9,249)

4747-700 R&M Maintenance Building

(240)

189

429

894

1,701

807

4750-700 R&M Golf

450

4755-700 R&M Convience Store

4756-850 R&M Restauarant

323

829

506

1,621

9,795

7,453

(2,342)

4758-700 R&M Laundry Equipment

1,700

(1,700)

4759-700 Contracted Pool Service

9,782

(9,782)

Page 16 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Mar-21

Variance Last year this month This Year to Date

Budget to Date

GL Number

Description

Current Month

Budget

Variance

4760-700 Supplies: Maintenance

455

833

378

644

15,025

7,497

(7,528)

4825-700 Small Tools

150

715

565

487

1,952

6,427

4,475

4960-700 Salaries & Wages: Maintenance & Repair

30,870

33,005

2,135

21,053

271,098

300,486

29,388

4971-700 Overtime

148

1,911

732

(1,179)

4975-700 Payroll Taxes

2,895

3,055

160

1,961

21,973

27,492

5,519

4990-700 Worker's Comp

1,357

2,212

855

1,291

13,694

19,904

6,210

4995-700 Health Insurance

4,842

4,453

(389)

5,715

48,334

40,072

(8,262)

Total Maintenance & Repair Expense

53,595

59,923

6,328

48,096

538,453

540,717

2,264

EXPENSE

VEHICLE MAINTENANCE

4148-800 License/Permits Vehicle/Equip

210

257

224

4190-800 Uniforms

175

164

(11)

175

1,365

1,468

103

4800-800 DMV Fees

1,341

1,357

4820-800 Shop Supplies

2,735

292

(2,443)

294

7,984

2,624

(5,360)

5025-600 Gasoline

742

1,172

430

564

3,482

4,858

1,376

4825-800 Tools

380

149

(231)

4830-800 R & M: Golf Carts

1,572

700

(872)

118

6,926

6,300

(626)

4835-800 R & M: Trucks

1,325

713

(612)

2,359

5,401

6,417

1,016

4965-800 Salaries & Wages

3,957

3,262

(695)

1,991

28,002

29,358

1,356

4971-800 Overtime

287

144

(143)

4975-800 Payroll Taxes

264

291

140

2,056

2,613

557

4990-800 Worker's Comp.

154

215

144

1,402

1,931

529

4810-800 Equipment Maintenance

Total Vehicle Expense

10,934

7,052

(3,882)

5,926

58,659

57,476

(1,183)

EXPENSE

UTILITIES

5000-100 Cable TV

15,866

15,524

(342)

14,640

151,290

136,008

(15,282)

5010-100 Electricity

23,824

20,802

(3,022)

20,803

273,504

222,658

(50,846)

5020-500 Natural Gas

16,797

16,128

(669)

11,622

75,842

80,314

4,472

5035-100 Telephone

4,489

4,431

(58)

4,531

34,872

32,524

(2,348)

5060-600 Refuse

5,894

4,744

(1,150)

5,307

37,312

31,128

(6,184)

Page 17 of 88

OUTDOOR RESORT - PALM SPRINGS Operating Income Statement Mar-21

Variance Last year this month This Year to Date

Budget to Date

GL Number

Description

Current Month

Budget

Variance

5070-600 Dump Fees

2,363

3,179

816

3,380

13,089

18,215

5,127

5080-500 Water

8,330

13,256

4,926

7,713

129,532

129,039

(493)

5085-600 Sewer

2,634

3,418

784

3,518

21,620

23,586

1,966

Total Utilities Expense

80,197

81,482

1,285

71,515

737,062

673,472

(63,590)

Total Expense

457,590

496,250

38,660

454,112

3,976,543

4,208,345

231,802

Page 18 of 88

OUTDOOR RESORT - PALM SPRINGS Reserve Balance Sheet Mar-21

GL Number

Current Month Last Year

ASSETS CASH

1065-000 1070-000 1075-000 1080-000

Checking Account - First Foundation Bank

1,420,816 632,950 266,776 266,749 158,898 158,679 2,359,664 2,308,663 4,206,153 3,367,041

Investment Account - Union Bank

Investment Account - Bank of Southern California

Investment Account - Morgan Stanley

RECEIVABLES

1230-000

Interest Receivable

0 0

OTHER CURRENT ASSETS

1345-000 1350-000 1355-000

Prepaid Other

Prepaid Federal Income Tax Prepaid State Income Tax

3,680 8,206

3,600 2,310 5,910

11,886

TOTAL ASSETS

4,218,039 3,372,951

LIABILITIES

CURRENT LIABILITIES

2000-000 Accounts Payable

2240-000 2305-000

Due to Operations Fund Income Taxes Payable

7,005 (11,403) 0 7,005 (11,403) 0

7,005 (11,403)

TOTAL RESERVE FUND LIABILITIES

RESERVE FUND BALANCE Reserve Fund Balance Beginning Reserve Fund Income(Loss)YTD

2625-000

3,818,487 3,264,779 392,547 119,575 4,211,034 3,384,354

TOTAL LIABILITIES AND FUND BALANCE

4,218,039 3,372,951

Page 19 of 88

OUTDOOR RESORT - PALM SPRINGS Reserve Fund Income Statement Mar-21

July August September October November December January February March April May June Total ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD

REVENUES

Reserve Fund Allocations

88,084

88,084 18,036 106,120

88,084

792,756 30,991 823,747 - 823,747

Interest Income

1,674

1,706

1,770

1,711

1,553

1,773

695

2,072

TOTAL

89,758

89,790

89,854

89,795

89,637

89,857

88,779

90,156

TOTAL REVENUES

89,758

89,790

89,854

89,795

89,637

106,120

89,857

88,779

90,156

EXPENSES: Real Estate Improvements & Repairs

32,486 95,422

32,045 81,429

8,662 9,875

1,376

55,058

13,904

17,638

5,546 6,050

166,715 264,485

Personal Property - Equipment Other Expenses/Bank Fee

41,010

21,579

1,051

8,069

- - - - -

Ameritrade Appreciation/Depreciation

Ameritrade Fees

Federal Income Tax State Income Tax

- -

TOTAL

41,010

127,908

113,474

18,537

22,955

55,058

14,954

25,707

11,596

431,200 - 431,200 - 392,547

Total Expenses

41,010

127,908

113,474

18,537

22,955

55,058

14,954

25,707

11,596

Net Income (Loss)

48,748

(38,118)

(23,620)

71,258

66,682

51,062

74,903

63,072

78,560

Page 20 of 88

Outdoor Resort Palm Springs Owners Association Operating Fund Working Capital Policy

Policy Statement

The Controller shall maintain one week to two weeks (2%-4%) of the Operating Fund's current annual budget as working capital for unforseen circumstances.

Working Capital at the end of any fiscal year exceeding 4% of the current annual budget will be realloacated as determined by the Board of Directors in accordance with our Governing Documents and California Civil Code.

Working Capital is defined as Current Assets minus Current Liabilities on the Operating Fund Balance Sheet.

Any recommendations to modify this policy should be reviewed with the General Manager and Controller prior to submission to the Board of Directors for final approval. (See Administative Policies and Procedures).

03/31/2021 03/31/2020

Current Assets Cash

350,207 304,360

445,048 219,953

Receivables

Other Current Assets

37,054

52,917

Total

691,622

717,918

Current Liabilities

Accounts Payable

107,274 78,524 178,960

122,159 62,073 186,937

Accruals (payroll items)

Owners Assessments prepaid

Capital Lease Payable

Other Current Liabilities

33,478

43,782

Total

398,237

414,951

Working Capital

293,385

302,967

2020-21

2019-20

Operating Fund Current Annual Budget

5,574,166

5,104,189 $

2% of Operating Budget 4% of Operating Budget

111,483 222,967

102,084 204,168

Actual - Working Capital as a Percentage of Operating Fund Current Annual Budget

5.26% 5.94%

Page 21 of 88

OUTDOOR RESORT - PALM SPRINGS Capital Balance Sheet Mar-21

GL Number

Current Month Last Year

ASSETS CASH 1075-000 Cash Account - Union Bank

201,978 122,468 0 201,978 122,468 0

1345-000 Prepaid Expenses

RECEIVABLES

TOTAL ASSETS

201,978 122,468

LIABILITIES

CURRENT LIABILITIES 2250-000 Due to Operations Fund

281,929 215,038 0 281,929 215,038 0

2050-000 Accounts Payable

281,929 215,038

TOTAL DEVELOP. FUND LIABILITIES

DEVELOP. FUND BALANCE

2630-000 Capital Balance Beginning

(79,327) (122,004) 29,434 (79,952) (92,570) (624)

Capital Income(Loss)YTD

TOTAL LIABILITIES

201,978 122,468

Page 22 of 88

OUTDOOR RESORT - PALM SPRINGS Capital Income Statement Mar-21

July August September October November December January February March April May June Total ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD

REVENUES

Capital Fund Allocations

6,667 4,167

10,834

72,504 25,002

Development Fund Allocations

Interest Income

138

TOTAL

10,846

10,847

10,848

10,849

10,850

10,851

10,850

10,852

97,644 - 97,644

TOTAL REVENUES

10,846

10,847

10,848

10,849

10,850

10,851

10,850

10,852

EXPENSES: Real Estate Additions

1,000

28,276

31,064

- - -

1,523

25,798

10,608

98,268

Other Expenses

TOTAL

1,000

28,276

31,064

1,523

25,798

10,608

98,268 - 98,268 -

Total Expenses

1,000

28,276

31,064

1,523

25,798

10,608

Net Income (Loss)

9,846

(17,429)

(20,216)

10,849

9,327

10,851

(14,946)

242

10,852

(624)

Page 23 of 88

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