possible the location should be at a Pets at Home or Vet Group owned location and a sandwich lunch may be ordered. Dinner events require prior approval. For this type of event, the most senior colleague present should pay the bill and submit a detailed expenses claim with a record of the names of colleagues attending, purpose of the event and a full, itemised bill to support the claim. We have a series of colleague recognition events both at Company level and in individual departments in the Support Office. Events over £1000 require an invoice to be submitted to Accounts payable so that it can be settled directly with the supplier. It is recognised that at certain times of the year a social occasion for all colleagues to mix informally may be appropriate i.e. Christmas. It is usual for you to make a contribution towards the cost of such an occasion. Any event of this nature must be approved in advance by your authorising manager. Any other colleague entertaining should be for an appropriate business purpose and not exceed £25 (including VAT and service) per head and should be agreed with your line manager before costs are incurred. A tax liability arises on all colleague attendees. Any additional celebratory events should be approved in advance or paid for by the colleagues attending such as leaving parties.
Gifts Gifts and flowers for work colleagues are generally paid for by colleague collections.
Prior approval from your authorising manager must be in place if you are planning to buy a colleague a gift and reclaim through expenses. Please refer to the Celebration Policy which can be found on the kennel, highlighting all of the gifts that can be reclaimed as an allowable expense.
Please refer to the Code of Ethics policy which can be found on the kennel in relation to accepting and giving gifts to colleagues or 3 rd parties.
Interest and credit cards If you have submitted a timely and correctly completed expenses claim in sufficient time and payment was subsequently delayed through no fault of your own, causing interest to be incurred, you may submit a claim for the relevant charges along with a bill to support the claim.
IT Software and Hardware IT Software and Hardware must be purchased via the Systems Helpdesk and is not claimable through expenses.
Membership of Professional Bodies Membership fees, payable to professional bodies, related to qualifications required to deliver a colleague’s role are claimed via expenses. Claims must be supported by a receipt and membership fees must be included as part of a learning agreement.
Eye Test/Glasses If you use a computer screen in your role, you can claim an eye test through expenses and the company will also contribute £40 towards a new pair of glasses annually (as long as these are for VDU use).
Working at home •
The Group will not provide for broadband or equipment at home. • The only exceptions are if the business decides that you should be able to work from home for business continuity reasons, in which case the use of any equipment provided by the Group must be restricted to business. If the Group considers it necessary as part of these arrangements, it may agree
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