Receipts VAT receipts are an important part of being able to make a claim, so please ensure you submit original VAT receipts with all claims. We cannot accept credit/debit card slips or statements as evidence of a business
purchase except when you have been travelling in London, using contactless You can ensure it’s an appropriate VAT receipt, by checking it has the following:
The name and address of the vendor
•
• The vendors VAT registration number, which consists of nine digits and is set out in the following format: 123 4567 89.
The date of purchase
•
• Details of the goods/services that have been purchased The amount of VAT paid
• The VAT inclusive value of the goods or services
Help with expenses If you have any problems with the completion of your expenses claim you should in the first instance speak to your line manager, otherwise if you have any questions or would like any support, please feel free to contact the Expenses Team within Support Office at expenses@petsathome.co.uk.co.uk
Travel (including air, rail, ferry and bus)
General You should always consider whether or not travel is necessary and always look to travel in a way which minimizes the cost to the business.
All travel must be approved by either your line manager, in the case of Store Operations or your functional director in the case of Support colleagues. In all cases, travel that is booked out of policy must be approved by a member of the Group Executive Team.
Ordinarily booking flexible tickets would likely be out of policy as they are usually more expensive however flexible fares should be considered in the current environment, particularly if you know you are travelling to an area which is likely to be subject to additional lockdown measures.
All travel must be booked via the Group’s travel portal https://login.clicktravel.com/ or for colleagues working in our retail stores via the travel booking form which can be located via the kennel which makes booking easy and quick. Prior to booking any business travel, the travel and booking policy should be read which can be found on the travel portal and the kennel. Rail Travel Rail travel must be booked through the travel portal or for our retail colleagues via the travel booking form and you should endeavor to pre-book travel at least two weeks in advance for standard tickets. You can also obtain significant savings by specifying outward and/or return journeys at the time of booking, so please bear this in mind when making a booking. First class rail travel can be considered environment on busier routes for safety reasons in the current environment, however First-class tickets must be booked at least 4 weeks in advance.
Expenses Policy Version 13 3
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