>2000cc
13p per mile
Up to 1600cc
10p per mile
1601-2000cc
12p per mile
Diesel
>2000cc
13p per mile
Fuel Card usage •
Whenever possible avoid using motorway service stations as they can be more expensive. If you are very low on fuel, only put enough in to get to a more economical station on your journey. • Please only use your fuel card at supermarket or budget fuelling stations. • The business receives a 3 pence per mile saving at Morrison’s' fuelling stations . However, to receive this discount the card needs to be swiped in the kiosk. So when visiting Morrison’s’ sites please go into the kiosk to pay. • You can still claim loyalty points rewards (nectar, club card etc.) with the All-star Fuel Cards.
Driving a hire car
Hiring a vehicle Please only book a hire vehicle for business purposes where it is a cost-effective alternative. The class of vehicle booked should be the minimum size and specification necessary. • All hire cars must be booked 7 days in advance • Drivers must be over 24 years of age • If you have a company car you may only hire a vehicle if that company car is off the road. If this occurs this will be classified as a benefit in kind and will be taxable. • Hire cars should be used for business purposes only, they should not be taken home or used for private journeys. • Colleagues who are eligible for a company car but who receive a cash car allowance, may not hire a vehicle. • The cost of fuel used for business travel can be reclaimed through expenses when submitted with a VAT receipt. Please ensure the vehicle is returned with a full tank of fuel, as hire companies charge inflated prices for refuelling and this will not be reimbursed by the Company
Please contact the Travel and Fleet Manager if you need to arrange a hire vehicle.
Authorised drivers Only colleagues named at the time of booking may drive the hired vehicle.
Miscellaneous driving expense
Parking If you are not travelling to your normal place of work, you may reclaim reasonable costs for parking fees. It is important that the most cost effective and reasonable parking is chosen when travelling away from your normal place of work. When visiting a store or Vets practice for a considerable time, please register your car with the Store Manager to avoid any parking fines. Retain receipts and/or ticket for proof of payment
Expenses Policy Version 13 8
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