Head of Estates

Head of Estates Candidate Information Pack


Welcome to St James Schools

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About Us

Job Description

Person Specification

The Recruitment Process and How to Apply



Founded in 1975 with the aim of providing a complete education for boys and girls from the age of 4 -18, the three St James Schools are based in London and Surrey. The Junior School and Senior Girls’ School are centrally located together in West London, close to Hammersmith and Kensington Olympia. The Senior Boys’ School is located in a 32 acre site in Ashford, Surrey. Together, St James Schools offer a distinctive approach to education; we aim to provide an environment in which a pupil can discover all that is best within his or her own nature. St James provides the ideal environment for nurturing and enriching the intellectual, emotional and spiritual development of our pupils; thereby creating a balance of academic excellence. Our teachers have excellent subject knowledge and give their time generously to support the well-being and development of their pupils. We all enjoy the stimulating and positive atmosphere, characterised with generosity, kindness, mindfulness and mutual respect, where every member of the St James community is truly valued. I wish you good luck in your application process.

William Wyatt Bursar


About Us

St James’ Independent Schools in London (UK) are three fee-paying schools for children aged 4 to 18. The Juniors’ and Senior Girls’ Schools are in the London Borough of Hammersmith and Fulham, and the Senior Boys’ School in Ashford, Surrey. Our Junior School located in Kensington benefits from a beautiful courtyard leading to spacious classrooms, a large playground, a well-equipped gymnasium, a refectory, library, music rooms, art and craft studio and an assembly hall with a stage and theatre lighting. Our Girls School located on the same site as our Junior School. We offer state of the art facilities including; an onsite Gymnasium, spacious art rooms, a large purpose built music room with our own grand piano and 4 science blocks all with the latest equipment. Last year we opened our new modern library which was designed to create a modern learning environment. Along with Our new Sixth Form Centre. The new building has been completed to a very high specification and comprises two study areas, six classrooms, offices for staff, a large common room and an attractive external paved area. This has provided a stylish and contemporary working space for our Sixth Form students and has allowed us to create a new library and an additional science lab within our main school building. Our Boys School occupies a 32-acre site, we moved to this site from Twickenham in 2010. Before we took over the site we completely refurbished all the facilities and created a new dining hall. We have also built an award-winning design technology workshop. The estate comprises of two rugby pitches, cricket square, athletic track and an elegant Victorian Chapel built in 1898 with beautiful welsh stained glass windows. Over the last few years we have made significant investment in our estates and we continue to develop the sites according to the needs of our pupils and teachers.



Head of Estates: Job Description

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Summary of the role:

Supporting the Bursar in managing the day-to-day operational aspects of the Schools.


The Head of Estates reports to the Bursar and line manages the Estates Managers across both sites.


Main duties and responsibilities:

Estates Services:

• Lead and manage the operational function across the 3 schools to include the domestic services and estates function • You will contribute to the ongoing development of plans for the maintenance, refurbishment and construction of buildings, providing expert opinion regarding services and condition of the existing estate. Contribute ideas and advice regarding potential future planned maintenance and development • Maintain an oversight of all major services and supplies to the schools and carry out periodic reviews that should include consideration of outsourcing arrangements • Oversee the necessary out of hours cover to ensure that the school is able to operate with minimum disruption, responding as appropriate to emergency situations during and/or outside of normal working hours, co-ordinating the response to emergency callouts using direct works, trades or contractors as appropriate


• Implement site security solutions covering building access restrictions, CCTV coverage, and barriers around the site • The management of the Health and Safety Policy and Training too ensure the Schools comply with all current legislation in relation to site safety, facilities management and maintenance • Responsible for ensuring that there is an up to date Recovery and Continuity plan (including an Emergency Management plan) in place • Monitoring the Schools energy use, management and conservation, investigating and implementing means of improving energy efficiency • Supervision of the maintenance and safe use of the minibuses Commercial & Events • Support the Commercial Events Manager’s programme of lettings of the School’s facilities and ensuring that their use is maximised with a view to generating additional income across our schools • Supervision of the renting of accommodation to the Schools’ employees. This may occasionally include third party rentals not covered by the Events Manager Training and Development • Assist with the induction programme for members of support staff • Ensure that all the operational staff have appropriate training through in house/ external provision Other • Oversee relevant budgets as directed by the Bursar • Keeping the Bursar and Senior Leadership Team fully up to date and informed about all allocated areas of responsibility and report any significant problems as appropriate and within a reasonable time frame • Establishing and maintaining effective communication channels and efficient/effective working relationships with school personnel, customers and suppliers • Maintaining a code of confidentiality commensurate with the role • Promoting and safeguarding the welfare of children and young • You will be required to undertake such other comparable duties as the Bursar requires from time to time


Person Specification

Essential • Substantial and successful experience at a senior level of leading and managing a complex property portfolio • Demonstrate extensive and successful experience in managing a team • Member of relevant professional institution i.e. BIFM or RICS • Demonstrate a proven ability to maintain tight financial control on operational programmes • Provide evidence of an understanding and commitment to Health & Safety • Demonstrate an ability to work unsupervised, use own initiative and manage own time • Display excellent communication skills with the ability to liaise confidently with contractors, academic and support staff, visitors and the general public • A willingness to be adaptable, flexible and to work unsociable hours as sometimes required by the job • Demonstrate strong leadership abilities with a good eye for detail and the ability to prioritise, effective motivational and delegation skills • A positive, “can do” attitude with the proven ability to analyse and evaluate complex issues to provide appropriate solutions Desirable • Experience of working in an educational setting • Hold a current certificate in NEBOSH (Construction) or similar • Staff management training Experience of working in an educational setting desirable but not essential Hours: 08:00 to 16:30.

(There may be requirements in busy periods during term time to work additional hours) Holidays: 30 days plus Bank Holidays – to be taken in normal school holiday periods



The Recruitment Process

Application Process Applications should consist of a CV and covering statement outlining key matching experience and rationale for applying for the post.

Applications should be sent to; Hayley Mintern of The Management Recruitment Group via email at hayley.mintern@mrgpeople.co.uk.

The Management Recruitment Group

Regal House 70 London Road Twickenham TW1 3QS Tel: 020 8892 0115 www.mrgpeople.co.uk


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