BID Manager
Job Objectives
• Oversee the whole Bid Process from start to end. • Working with our client according to marketing and brand guidelines to produce on message and best in market submissions. • Work at the front end during development and sales cycles to understand and plan for upcoming opportunities. • Review RFP documents and prepare a work schedule, deliverables lists and other required bid collateral. • Lead project meetings and produce collateral including notes, actions and next steps. • Discuss and agree win strategies with delivery business leads and all other stakeholders. • Ensure there is clear communication through to completion. • Ensure all work is completed in a timely manner. • Keep client updated on progress. • Provide coaching and collateral for all RFP related presentations. • Comprehensive understanding of the bid process • Knowledge/experience of data center or advance technology facility/construction sectors highly desirable • Strong organizational skills • Strong IT skills, proficient user of Adobe Creative Suite desired • Ability to interface with others and clearly communicate expectations • Good relationship builder • APMP membership desirable • Ability to understand Client and Consultant’s needs and expectations • Ability to create a good team dynamic • Flexible in work approach • Responsible for the timely planning, management and completion of allocated selection questionnaires and tender submissions through the various stages of the procurement process • Planning, drafting, writing and coordinating responses to bids. Be able to construct relevant answers which clearly answer the client’s requirements, ensuring the company is in the best position to be successful in the process. • Build internal and external relationships with individuals in order to create quality bids • Visit operational sites and other offices. Gather information from other stakeholders and share information with the rest of the team, either through written reports or verbally, to record the visit • Identifying opportunities to enhance and improve the process, whilst obtaining and sharing best practice with the team • Undertake research for the team to improve bid content • Develop and use creative approaches to the writing and presentation of bids • Reviewing bid submissions for quality and accuracy • Ensure the quality of the response meets the company standards • Maintain a high level of market intelligence, legislative requirements and best practice in order to create winning bids • Ensure accurate and up to date information is used in all submitted documents • Updating a library of company standard SQ and tender responses (Boilerplate)
Main Responsibilities/ Duties Include
• Create / assist with PowerPoint presentations • Provide administrative support as required
Qualifications & Required Experience
• A strong skillset that would add value to the team for example a graphic design background; expertise in Repairs & Maintenance bids; expertise in new build bids etc. • Experience of working on site is an advantage
Skills/Knowledge
• Industry knowledge – familiar with the industry as a whole. • Proven written English communication skills • Able to work effectively as part of a team • Good at developing relationships with wide spectrum of people
• High level of interpersonal skills • Able to communicate at all levels • Ability to prepare and make a presentation to a small audience • Ability to confidently make an independent presentation • Advanced skills in MSOffice including Word, Excel, Publisher, PowerPoint and InDesign • Demonstrates an understanding of how actions taken and words spoken influence other people around
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