Project Manager
Candidate Information Pack
Contents
The University in numbers
4
Why Surrey?
6
Our research
8
Surrey means business
10
The corporate strategy
12
14 Inspiring people Student profiles.....................................................16 Staff profiles..........................................................17 18 Project Manager The role................................................................ 18 Elementsoftherole....................................................... 20 Person Specification................................................... 22 Organisation / Department information ................ 2 4 Key Relationships ........................................ ......... 2 5 Selection process ................................................ 2 6
2
surrey.ac.uk
7TH IN THE TIMES HIGHER EDUCATION STUDENT EXPERIENCE SURVEY 2018
GOLD AWARD IN THE FIRST- EVER TEACHING EXCELLENCE FRAMEWORK (TEF)
University of Surrey
3
The University in numbers
TOP 10 IN THE GUARDIAN
£400M CAMPUS INVESTMENT * * SINCE 2000
125 YEARS OF SHAPING THE FUTURE
UNIVERSITY GUIDE 2018
17,300 + LOCAL JOBS
GLOBAL MARKET LEADER IN SATELLITE TECHNOLOGY
STUDENTS FROM OVER 120 COUNTRIES
SUPPORTED BY THE UNIVERSITY
4
surrey.ac.uk
140 COMPANIES AT SURREY RESEARCH PARK 93% OF STUDENTS IN JOBS 6 MONTHS AFTERGRADUATION (HESA 2016)
£1.7BN CONTRIBUTION TO NATIONAL ECONOMY
£90M 5G INNOVATION CENTRE
87% FOR OVERALL STUDENT SATISFACTION IN THE NATIONAL STUDENT SURVEY 2017
2,300+ PLACEMENT PARTNERS
University of Surrey
5
Why Surrey?
At the University of Surrey, we seek answers to the world’s most pressing questions. We actively share our knowledge through innovative teaching, professional training and business collaborations. We provide exceptional teaching and practical learning to inspire and empower our students for personal and professional success.
87% FOR STUDENT SATISFACTION
TOP 10 IN THE GUARDIAN
We set our students on the course to make the most of everything they do throughout their lives. 93% OF STUDENTS IN JOBS 6 MONTHS AFTER GRADUATION (HESA 2016) We’re well known for our focus on graduate employability and according to Higher Education Statistics Agency (HESA) figures, 93 per cent of our 2016 graduates were in work or further study six months after they graduated.
UNIVERSITY GUIDE 2018
We achieved an impressive overall satisfaction score of 90 per cent in the 2016 National Student Survey.
In recent years, we’ve established ourselves as a top university in major national university league table rankings. We’re ranked in the top 10 in the Guardian University Guide 2018.
6
surrey.ac.uk
Surrey encourages students to be the best they can be.
Jennifer Jacobsen BSc Business and Retail Management
A TOP UNIVERSITY FOR SPORT
£45M SCHOOL OF VETERINARY MEDICINE
852+ INTERNATIONAL RESEARCH CO-AUTHORSHIPS 2015-16
Surrey Sports Park is one of Europe’s leading sports venues. This £36- million centre features world-class facilities and plays host to a number and sports events. Surrey Sports Park is also home to Team Surrey, which offers 44 sports clubs for students to join. A renowned international sports venue, Surrey Sports Park has hosted a wealth of events including the 2017 Women’s Lacrosse World Cup, the 2013 Danone Nations Cup and the inaugural Paralympics GB SportsFest. of professional teams, athletes
The establishment of a new £45 million School of Veterinary Medicine – one of only eight in the UK – has put Surrey on the map as a pioneering centre for interdisciplinary research to improve animal and human health. School’s alliances with an extensive network of partners in clinical practice, research and industry provides an outstanding training environment for our students, as well as for practising veterinary surgeons, veterinary nurses, para- Opened by HM The Queen, the new
Surrey is a world- class, research-led
University, committed to research excellence. Our outstanding research contributions benefit society as a whole and address key global challenges. Through our research activity we are delivering global wellbeing, creating sustainable cities, communities and economies, and connecting societies and cultures.
professionals and clinical scientists.
University of Surrey
7
At Surrey, we’re led by our research. We pioneer projects that span the University, the country and the globe. By accelerating ideas into action, we’re unearthing astounding discoveries that are addressing the needs of our ever-changing world. Our research
Health
From nutrition to nursing ethics and from sleep to infectious disease, our academics are at the forefront of ground-breaking discoveries and translational research to improve human and animal health. Our research is improving the world we live in.
Science & technology
Our industrial collaborations and partnerships ensure our academics lie at the heart of shaping future technologies. Home to award-winning departments and world-leading research centres, our experienced scientists explore fields such as air travel, forensic analysis, satellite navigation, solar power, ultra-fast lasers, water sanitation and weather forecasting – to name just a few.
Society
From research into wearable electroencephalography (EEG) equipment to obesity drug failure and lack of accessible tourism, our academics are leading the way with their investigations into society. The diversity of our pioneering work reveals the role our academics play in creating a wider understanding of society.
8 surrey.ac.uk
1996
2002
2011 FOR RESEARCH INTO SAFE WATER AND SANITATION HELPING TO SAFEGUARD MANY LIVES AND COMMUNITIES WORLDWIDE
2017 FOR PIONEERING TEACHING AND RESEARCH IN FOOD AND NUTRITION
IN RECOGNITION OF TEACHING AND RESEARCH IN SATELLITE ENGINEERING AND COMMUNICATIONS
FOR OUTSTANDING WORK OVER THREE DECADES IN THE FIELDS OF ION BEAM APPLICATIONS AND OPTOELECTRONIC DEVICES
Mobile technology in medicine
Researchers from the University of Surrey have launched a new programme of research called eSMART (Electronic Symptom Management using ASyMS Remote Technology), that uses mobile phone technology to remotely monitor patients who are undergoing chemotherapy to treat breast, bowel and blood cancers. The Advanced Symptom Management System (ASyMS) allows patients to report the side effects from their chemotherapy via a mobile phone. This information is immediately sent securely to a computer, which assesses their symptoms and triggers alerts to doctors or nurses within minutes if they require specialist intervention.
Satellites and space debris
Researchers at Surrey Space Centre have created new technology to aid spacecraft repair, dispose of radioactive waste and monitor spacecraft. The intelligent robotic systems can inspect, monitor and identify when spacecraft needs repairing, and will also have the potential to support astronauts on space missions and to deal with space debris. The autonomous technology will be deployed in snake-like robots and will have a great deal of manipulability, perceiving their environment through built-in cameras.
Accessible tourism
Our research has found that Europe is losing out on as much as €142 billion every year due to poor infrastructure, services and attitudes towards travellers with special access needs. The European Commission-funded research found that travellers within the EU who required special access (whether through disability or age) undertook 783 million trips within the region in 2012, contributing €394 billion and 8.7 million jobs to the European economy. However, if European destinations were fully accessible, this demand could increase by up to 44 per cent a year – producing an additional €142 billion GDP and creating 3.4 million jobs.
University of Surrey
9
Surrey means business
We’re connected to the local community, the regional economy and the wider world through collaboration. Whether partnering with the biggest names in technology and communication to build the world’s first 5G Innovation Centre on our campus, hosting 140 high-tech companies on our own Research Park, or stimulating over £1bn of economic activity in the south-east of England every year, our business partnerships put our expertise to work for everyone’s benefit.
5G INNOVATION CENTRE
2,300+ PLACEMENT PARTNERS
SURREY PARTNERS WITH THE NATIONAL PHYSICAL LABORATORY
The 5G Innovation Centre (5GIC) at the University of Surrey is the largest UK academic research centre dedicated to the development of the next generation of mobile and wireless communications. Bringing together leading academic expertise and key industry partners in a shared vision, 5GIC is leading a £16m government investment which will bring together the three leading universities for the development of the world’s first trials of end-to-end 5G system.
Our long-established Professional Training placement programme is admired by universities around the world. Over the past five years, more than 2,300 partner organisations have worked with us to give students valuable experience of the professional environment and help them develop vital skills for the competitive graduate employment market.
The University of Surrey, along with the University of Strathclyde, has been selected to enter into a partnership with the Department for Business, Innovation & Skills (BIS) to set a new strategic direction for the world-renowned National Physical Laboratory (NPL), a global centre of excellence in measurement science.
10
surrey.ac.uk
Our ‘Surrey Digital Advantage’ Strategy includes a diverse range of initiatives, including some flagship leading and innovative projects, such as the ‘Student Engagement Platform’ and the ‘Student Hub’. These initatives are intended to exploit emerging technology in collaboration with our students and staff, design smart and sustainable spaces across our campus, and develop new ways of working and studying for all the University family.
Mary Hensher Chief Information Officer
SURREY RESEARCH PARK
NUMBER ONE BUSINESS INCUBATOR IN EUROPE
ECONOMIC IMPACT
An economic-impact study, conducted by BiGGAR Economics, found that the University of Surrey and the Surrey Research Park generated around £1.7 billion Gross Value Added for the UK economy in 2014-15. The study revealed that the University and Research Park directly or indirectly supported more than 17,000 jobs - 10,644 of which were based in Guildford.
The Research Park is home to over 140 companies, with many specialising in social sciences, technologies, health-related activities and engineering. Since it was opened in 1985, the Park has helped over 500 companies – some of which were newly established businesses and are now world leaders in their field. Today, the companies on the park employ more than 3,500 highly qualified staff, some of whom are recruited from within Surrey.
The University has been incubating technology businesses since 2002, when (along with the universities of Bath, Bristol and Southampton) we founded the SETsquared Partnership. Since then, the University of Exeter joined (2011) and the Partnership has directly supported over 650 companies, helping them raise over £750 million and creating over 1,000 new jobs. It has also been ranked by the University Business Incubator Index (UBI) as number one Incubator in Europe and second in the world 2014.
University of Surrey
11
Our corporate strategy
The University of Surrey is a research-intensive university committed to teaching and research excellence, with a focus on practice-based education programmes that reflect our history. We provide a world-class experience to our students, who go on to make positive contributions to society. Continuing the spirit of our Royal Charter, we are committed to working in partnership with students, business, government and communities in the discovery and application of knowledge.
Our mission The University of Surrey provides excellent education, and advances and disseminates knowledge. The University transforms lives and shapes the world for a better future by partnering with students, governments, businesses, alumni and local communities. The University makes social and economic impacts through research and innovation, and provides solutions to global challenges. Our vision The University of Surrey will be a leading global university. We will be renowned for the outstanding quality and impact of our graduates and research, as well as our collective contributions to society. We will build on our distinctive heritage of practice-based learning and excellent student experience, and embrace our future by focusing on digital transformation. Our values Our organisation is built on a core set of values. These define us as ambitious, but not at any cost. They tell us to be focused on our mission while encouraging creativity, respecting our people, and enabling them to realise their full potential. Our values underpin a strong culture of excellence, diversity, resilience and collaboration, which require us to be agile to change, and ready to adapt where and when we should.
The University of Surrey conducts its business by the following values: Respect We include everyone Through valuing equality and diversity in people, cultures and ideas, we build a vibrant and caring environment that supports people based on humanity, compassion and fairness. Ambition We set stretching goals Through working to make the most of our potential and by taking advantage of opportunities, we add value for our students, staff, partners and for society as a whole. Collaboration We work in partnership Through supporting staff and students to work closely together across disciplines, with businesses and with industry, we benefit society. Integrity We always aim to do the right thing Through a commitment to honesty, decency and transparency, we uphold the highest ethical standards and professionalism. Excellence We strive to be the best we can be Through a focus on quality, we always seek to improve everything we do.
12
surrey.ac.uk
Our strategic priorities 1.Consolidate our excellent teaching and continue to improve the student experience to respond to students’ growing expectations of enhanced academic quality, support services, facilities, accommodation and pathways to employment. 2.Enhance our excellent research and increase its impact to respond to an ever more competitive environment by improving the quality of research and by attracting and retaining top talent. 3.Build a global reputation and diverse resource base through engagement and partnerships to allow us to reach our education and research goals. 4.Be financially sustainable, attract and retain talented staff, enhance our digital and physical infrastructure, and increase operational efficiency and effectiveness in response to rising expectations and competition. Full details of the Corporate Strategy can be found on: www.surrey.ac.uk/about/management-and- strategy/our-corporate-strategy-2017-22
Our strategic goals We will have achieved our ambitions when we have become: » A global leader in higher education and a destination of choice for higher learning in the UK and internationally » A leading research institution with talented staff and students committed to research excellence and to benefitting the economy, society and the environment » A preferred partner for government, business, industry and other universities in creating technological solutions, digital transformation and policy innovation » A financially astute and sustainable institution with diverse funding support, including philanthropy » An engaged and connected university which is the intellectual home for alumni, supporters and the local community.
University of Surrey
13
The University has a strong management team with a unique mix of business and academic leaders in their field. Inspiring people
Members of the Executive Board • President and Vice-Chancellor Professor G Q Max Lu • Provost and Executive Vice-President Professor Michael Kearney
Our faculties Faculty of Arts and Social Sciences • Department of Music and Media • School of Economics • School of Literature and Languages • School of Hospitality and Tourism Management • School of Law
• Chief Operating Officer Anne Poulson • Chief Financial Officer Mr Philip Grainge
• Department of Politics • Department of Sociology • Surrey Business School • Guildford School of Acting
• Senior Vice-President, Advancement and Community Greg Melly
Faculty of Engineering and Physical Sciences • Department of Chemical and Process Engineering • Department of Chemistry • Department of Civil and Environmental Engineering • Department of Computer Science • Department of Electrical and Electronic Engineering • Department of Mathematics • Department of Mechanical Engineering Sciences • Department of Physics • Centre for Environment and Sustainability
• Senior Vice-President, Global Professor Vince Emery
• Vice-Provost, Education and Students Professor Jane Powell • Vice-Provost, Research and Innovation Professor David Sampson
• Vice-President, Human Resources Paul Stephenson
• Director of Strategy and Senior Executive Officer Martine Carter • Executive Dean, Faculty of Arts and Social Sciences Professor Graham Miller • Executive Dean, Faculty of Engineering and Physical Sciences Professor Paul Smith • Executive Dean, Faculty of Health and Medical Sciences Professor Helen Griffiths • University Secretary and General Counsel Sarah Litchfield
Faculty of Health and Medical Sciences • School of Biosciences and Medicine • School of Health Sciences • School of Psychology • School of Veterinary Medicine
14
surrey.ac.uk
University of Surrey
15
Jennifer Jacobsen BSc Business and Retail Management The first year — New ways of learning
The second year — Studying hard
Ashleigh Thompson BSc Biomedical Science
“I came to the University of Surrey from Helsinki in Finland, after completing the International Baccalaureate. The teaching and learning culture at Surrey has given me a deeper interest in my field of study – and my course has made me far more analytical of the current environment and my surroundings. Meeting and working with people from different backgrounds, cultures and university courses has made me much more curious about the world. Surrey encourages students to be the best they can be, both academically and socially, and they offer you countless opportunities to help you develop yourself professionally (careers service, talks and fairs, company visits, placements and so on) as well as personally, and will actively support you every step of the way.”
“I chose the University of Surrey because it’s one of the best in the UK for bioscience degrees.
Working with my tutors has been fantastic – and having a personal tutor with such a passion for their subject has helped me to stay focused. All of the academics provide a solid support system – I’ve had lots of help from them since I started here, especially in terms of time management, and they’ve given me plenty of feedback and advice on my work. Being taught by lecturers who are well known in their fields is a major plus point too, and I’ve really enjoyed the practical work. Meeting so many different people has been a life-changing experience.”
The third year — Professional Training placement
The final year — Knowledge & experience
Daniel Littman BSc Business Management and Spanish
Sam Williams BSc Electronic Engineering
“My three years at Surrey have really opened my eyes to different aspects of the world – I feel driven to explore it even more. During my third-year placement, I worked as the Marketing and Media Manager for the Hilton Buenavista Toldeo in Spain. I secured the job with help from my tutors, who arranged an interview with the company, helped me to write my CV in Spanish and offered me mock interviews so I could practise. The best thing about my placement was the improvement in my Spanish. The teaching at Surrey is excellent and has changed the way I think about and approach things. I had never studied Spanish before coming here but in the space of three years I can speak it fluently, which is a real credit to the dedication of my tutors.”
“During my four years at Surrey, I found the culture of encouraging innovation amongst students to be really strong. For my final-year project, I decided to create a mobile app for the University, including features I would have found useful as a student. I worked with tutors who were also passionate about mobile app technology, and discussed my ideas with them. They gave me really valuable input, and collaborating with them throughout the project was incredibly helpful. The academic staff and the teaching environment at Surrey introduced me to new ways of thinking during my time there. Choosing to study at Surrey was a life- changing decision for me, and has set me up for a great career.”
16
surrey.ac.uk
Professor Jim Al-Khalili Professor of Physics, Professor of Public Engagement in Science
Professor Sue Lanham-New Head of the Department of Nutritional Sciences
Professor Jim Al-Khalili obtained his PhD from Surrey in 1989, then, after two years at University College London, returned in 1991 to establish himself as a leading expert on exotic atomic nuclei. His related papers have over a thousand citations. Alongside lecturing undergraduates and acting as an admissions tutor, Professor Al-Khalili is a well-known science communicator. His books are translated into 26 languages and he is a familiar face thanks to his media work, including Bafta-nominated Chemistry: A Volatile History and BBC Radio 4’s The Life Scientific . In 2018, Professor Al-Khalili was awarded the highly prestigious Fellowship of the Royal Society. Along with this honour, he is a recipient of the Royal Society Michael Faraday medal, the Institute of Physics Kelvin Medal and the Stephen Hawking Medal. He has also been awarded a number of fellowships including an EPSRC Advanced Research Fellowship and a Senior Media Fellowship.
Professor Sue Lanham-New is a Fellow of the Society of Biology and a registered nutritionist. She is a leading expert in the fields of vitamin D, diet and bone health, and a member of Public Health England’s Scientific Advisory Committee on Nutrition. Professor Lanham-New played a key role in the development of Surrey’s new BSc Sport and Exercise Science degree and lectures on undergraduate and postgraduate courses in the field of nutrition. Her current work includes a £800,000 BBSRC-funded project on different forms of vitamin D for human health and a €6 million EU-funded project to set guidelines for vitamin D requirements for all age groups across Europe.
Professor Caroline Scarles Head of School of Hospitality and Tourism Management
Since joining Surrey Space Centre in 2004, Professor Yang Gao has worked with students on internationally teamed projects to develop autonomous system technologies for future near-Earth or interplanetary missions like ExoMars and MoonLITE. As an elected Fellow of the Institution of Engineering and Technology (IET) and Royal Aeronautical Society (RAeS), Professor Gao has given invited lectures at international organisations and summer schools to boost engagement with the subject, and was named by Times Higher Education as one of 10 young leading academics in the UK significantly contributing to their discipline. Professor Yang Gao Professor of Space Autonomous Systems, Head of the STAR Lab within Surrey Space Centre
Professor Scarles is currently Head of the School of Hospitality and Tourism Management at the University of Surrey. Her key research interests lie in the areas of critical tourism, with particular focus on the role of the visual and technology in tourism. Bringing together her work on the visual, mobile technology and digital solutions in the visitor experience, Professor Scarles’ current research focuses on next generation paper technology in travel and the role of augmented reality and image recognition on enriching the visitor experience in arts and heritage. She also conducts research in the area of sustainability through work on the socio-cultural impacts of tourism on communities and pro-environmental behaviour change.
University of Surrey
17
JOB DE SCR I P T I ON
K E Y R E S PON S I B I L I T I E S
J OB P UR POS E S T A T EME N T
To manage delivery of projects (value of projects ranging from c£100K to c£1M including alterations, refurbishment, new build and backlog maintenance schemes within the University Estate in a manner that meets business needs, University objectives and maintains the student experience. Working with a number of stakeholders, the post holder will ensure the successful delivery of each individual project, paying particular attention to the co-ordination of works with teaching, research and commercial commitments.
1. To act in the roles of project manager, contract administrator and quality control as required, for all allocated University projects.
2. To deliver projects in line with agreed E&FM project management procedures to ensure:-
a. All work is carried out in accordance with current legal and statutory requirements.
b. All work is carried out in accordance with current University policies, processes and procedures c. Customer expectations are met in terms of timescales, cost targets, quality standards and value for money. d. Works are coordinated in a manner that meets business needs, objectives whilst maintaining the student experience. e. Projects are actively managed throughout the delivery life cycle ensuring appropriate risk management and contingency planning.
f. Effective transition from build to operate
g. Financial control in accordance with University financial regulations.
h. A positive culture of health and safety management is promoted and maintained.
3. To work with Client/end userss to achieve client sign off for project briefs. To develop specifications and cost plans for each individual project assigned. To monitor and report on any variances/changes in the scope of work, specification and cost using both the University’s cost control procedures and by the provision of PM3 reports updated on a weekly basis.
18
surrey.ac.uk
JOB DESCR I PT ION
K E Y R E S PON S I B I L I T I E S
K E Y R E S PON S I B I L I T I E S
4. To ensure all University standard specifications for the supply and procurement of fittings, equipment and services are identified to clients, external consultants, strictly adhered to and upon completion of works all new or replacement assets are recorded in accordance with the Estates acquisition policy. 5. To act as an interface between internal clients and external consultants / contractors / agencies throughout the duration of the works ensuring that works are co-ordinated with teaching, commercial, facilities and maintenance functions on site to ensure a minimum of disruption to such undertakings and that all queries and issues are dealt with in a timely fashion. 6. To coordinate procurement requirements in relation to small scale projects, in accordance with the University’s financial regulations, preparing tender documentation, obtaining quotes, evaluating and preparing recommendations for authorisation, instigating orders in the University’s finance system and initial approval of subsequent applications and invoices. 7. To ensure Health and Safety legislation is adhered to for on-site works, liaise with the University Safety and Health advisors on relevant matters, attend and participate in relevant meetings on site where works and project updates are required, ensure relevant University processes such as the review of Risk and Method Statements (RAMS) is undertaken, asbestos register is consulted / updated and that relevant other applications for permits to works (PTW) are submitted in good time.
All staff are expected to:
• Positively support equality of opportunity and equity of treatment to colleagues and students in accordance with the University of Surrey Equal Opportunities Policy. • Work to achieve the aims of our Environmental Policy and promote awareness to colleagues and students. • Follow University/departmental policies and working practices in ensuring that no breaches of information security result from their actions. • Ensure they are aware of and abide by all relevant University Regulations and Policies relevant to the role. • Work supportively with colleagues, operating in a collegiate manner at all times. Help maintain a safe working environment by: • Attending training in Health and Safety requirements as necessary, both on appointment and as changes in duties and techniques demand. • Following local codes of safe working practices and the University of Surrey Health and Safety Policy. • Undertake such other duties within the scope of the post as may be requested by your Manager.
8. Undertake post handover evaluation of projects and feed back any lessons learnt to the team.
N.B. The above list is not exhaustive.
University of Surrey
19
E L EMENT S OF THE ROL E
P ROB L EM SO L V I NG AND D E C I S I ON MAK I NG
P L ANN I NG AND ORGAN I S I NG
• The post holder will operate under the general guidance of the Deputy Director (Planning & Developments), with projects allocated by them in response to approaches by designated faculty and departmental representatives. There is a degree of independence and discretion in how to achieve operating and service results, provided that activities are consistent with, and adhere to standard operating procedures and the Project Brief. including any medium-term priorities and when responding to any conflicting demands, in order to ensure that the work/project is delivered from design, construction and procurement through to completion. This role is very much about the successful co-ordination of project activities, therefore, the post holder must operate flexibly and respond positively to changing circumstances and requirements. • The post holder will contribute to, the formulation and agreement of the Long Term Maintenance strategies for academic/ non-academic and residential building stock based on and prioritised from sound condition appraisals and advice from Principal Mechanical and Electrical Engineers with the input from maintenance and operations staff. The post holder will be the technical expert and “design authority” for structure, fabric, finishes and other building related items in the department working with colleagues in maintenance and operations to develop life cycle cost-effective solutions standardising where appropriate. The post holder is required to demonstrate a high level of communication skills in order to effectively develop relationships for the management of contracts, to successfully lead project teams (comprising of university staff, external consultants and contractors) and confidently provide advice to key internal staff and contractors. The post holder will apply judgement and initiative when managing their workload,
• The post holder will be expected to provide advice and solutions to management and operational units for routine day-to-day problems within the specialist area in which they are familiar, such as establishing ways in which the client’s brief can be satisfied whilst taking into account any time and cost constraints. Resolution for these issues will usually be found through referring to their extensive knowledge and experience of similar problems or through making reference to departmental policies and procedures and applying them. • The post holder will need to work with the customer to understand the brief, undertake rudimentary option appraisals and feasibility studies as to how the essential requirements of the brief are to be achieved and assess the criteria by which the success of the project will be measured. • The post holder is expected to apply reasonable personal initiative and judgement when faced with less routine situations, where past experience does not apply, referring only the most complex or those issues outside of the remit of their role to their line manager for guidance.
20 surrey.ac.uk
ELEMENTS OF THE ROLE
D I ME N S I ON S O F T H E RO L E
CON T I NUOU S I MP ROV EME N T
• The Post Holder will keep abreast of technological and best practice developments within their area(s) of expertise and will be expected to educate colleagues and translate best practice into improved project delivery.
• The post holder is responsible for supervising and managing the performance of consultants and contractors and conducting post evaluations of performance. This includes, ensuring that a safe working environment is maintained and that any work is carried out in compliance with their associated regulations. Errors in judgement or failure to carry out a particular task could result in the damage of the equipment or placing students and staff’s personal safety at risk.
S U P P L EME N T AR Y I N F ORMA T I ON
ACCOUN T AB I L I T Y
• The post holder is responsible for providing specialist project management expertise and management of contractors and as such, is accountable for the quality and professionalism of that service delivery. They are responsible for ensuring that projects remain within the approved brief, budget (value up to £1m) and programme requirements. The post holder is accountable to the wider University community within which it is located. The role impacts on stakeholders directly and indirectly affected by the project. There is no direct supervision of staff.
• Frequently liaise, negotiate and advise University Directors and other key customers such as Faculty Heads and Department and Faculty Managers on all matters relating to electrical services that may impact on the estates, School or Department business plans. • Establish and maintain a communication network with all construction industry professionals. Work in conjunction with other professionals to develop and maintain a liaison framework with key external bodies to identify current and emerging issues and solutions that directly or indirectly affect electrical services.
University of Surrey
21
P ERSON S P EC I F I CAT I ON
QUA L I F I CA T I ON S AND P RO F E S S I ONA L MEMB E R S H I P S
Professionally qualified with a relevant degree/postgraduate qualification, plus broad demonstrable management experience in similar or related roles Or: Substantial vocational and relevant management experience demonstrating management ability in an appropriate professional or specialist area, and success in similar or related roles, supported by evidence of significant appropriate specialist knowledge.
E
Member of RIBA, CIOB or RICS
E
T E CHN I CA L COMP E T E NC I E S ( E X P E R I E NC E AND KNOWL E DGE )
Essential/ Desirable
Level 1-3
This section contains the level of competency required to carry out the role (please refer to the Competency Framework for clarification where needed and the Job Matching Guidance).
Ability to prepare and implement risk assessments.
E
3
Ability to prepare briefs, design schemes, prepare specifications and budgets and run projects from an in-house team or with outside contractors. Working knowledge and understanding of the application of the DDA Regulations, Health & Safety law, Building Control and all forms of Contract Law applicable to the Construction Industry.
E
3
E
3
Understanding working knowledge of MS Office and MS Project
E
2
The initiative to plan and execute large, varied programmes of work on very tight timescales is a prerequisite of the post.
E
2
NEBOSH certificate in construction Health & Safety
D
n/a
Ability to analyse and evaluate financial reports
D
n/a
Previous experience of computer-based project management systems and associated software. Previous experience of working on a large estate with a simultaneous capital programme either in the Public Sector or HEI.
D
n/a
D
n/a
22 surrey.ac.uk
PERSON SPEC I F I CAT ION
S P E C I A L R EQU I R EME N T S
Current full driving licence
E
COR E COMP E T E NC I E S
3 3 / 3 3 / 3
Communication Adaptability / Flexibility Customer/Client service and support Planning and Organising Continuous Improvement Problem Solving and Decision Making Skills Managing and Developing Performance Creative and Analytical Thinking Influencing, Persuasion and Negotiation Skills Strategic Thinking & Leadership
2 2 3 2 2 2 1
This Job Purpose reflects the core activities of the post. As the Department/Faculty and the post holder develop, there will inevitably be some changes to the duties for which the post is responsible, and possibly to the emphasis of the post itself. The University expects that the post holder will recognise this and will adopt a flexible approach to work. This could include undertaking relevant training where necessary. Should significant changes to the Job Purpose become necessary, the post holder will be consulted and the changes reflected in a revised Job Purpose.
University of Surrey
23
ORGAN I SAT I ONAL / DE PARTMENTAL I NFORMAT I ON
BACKGROUND I N F ORMA T I ON
D E P AR TME N T S T RUC T UR E CHAR T
Estates & Facilities Management are responsible for the planning, development and maintenance of the University Estate and provide Support Services to all faculties and departments in the University. The Estate is a key element of the marketability of the University. Estates & Facilities Management are responsible for the first impression of the organisation and managing the internal environment to ensure that staff, students and visitors have a positive experience. • Soft Facilities Management, including Central and Residential Services (C&RS), Stores and Distribution • Hard Facilities Management, including Operations and Sustainability/Environment Man- agement • Planning & Developments which includes Projects Estates & Facilities Management has six main sections: The primary role of the department is to ensure that the University’s Estate supports business, academic, teaching and research plans and initiatives, fulfilling the University’s vision and strategic plans. Success in this role is heavily dependent on building successful and strong relationships, both within the University, as well as the wider business and FM community. The post holder is expected to build credible and productive relationships with a range of internal and external stakeholders and to ensure the development and preservation of • Administration & EFM Help Desk • Landscape Design & Maintenance • Security
strong and effective links with other HE institutions and key professional bodies.
24 surrey.ac.uk
KEY RE LAT I ONSH I P S
I N T E RNA L
E X T E RNA L
The post holder will have frequent contact with the senior management team within E&FM and Liaise with other key customers such as Heads of Faculties/Schools, Heads of Departments, Faculty Managers and Faculties Facility Managers to advise on all matters relating to e provision of mechanical and electrical services that may impact on the estates, Faculty or Department operations or business plans. They will act as technical expert when required and in an advisory capacity at all levels including students/student union, faculty teaching programmes, local community and staff.
The post holder is expected to establish, develop and maintain a communication network with maintenance industry professionals including Peers at other Universities, Consultants, Surveyors, Contractors, Environmental Organisations and Suppliers seeking continual improvement in the service delivery. To ensure that appropriate liaison is sought and developed with organisations directly involved with maintenance issues associated with building and engineering services e.g. HSE, Environmental Health. Liaison with the research organisation Building Services and Research Association (BISRIA) and the Building Research Establishment (BRE). This includes being the custodian and maintenance of a Technical reference section of Approved Codes of Practice (ACOP’s) and Technical Notes relating to the methodology, standards, technical data and new innovation associated with mechanical services. Liaise with environmental health and other local government bodies.
University of Surrey
25
Project Manager
Selection process
How to Apply
The appointment of the role will be determined by a selection panel. A search exercise is being undertaken by The Management Recruitment Group who will support the selection panel to identify the widest field of candidates and to assist in their assessment. For a confidential and informal discussion, you can also contact the University’s appointed recruitment partners Nick Coppard or Ben Duffill at The Management Recruitment Group (MRG) on: Nick Coppard
T: 020 3962 9900 M: 07896 079 495 E: nicholas.coppard@mrgpeople.co.uk
Ben Duffill T: 020 7969 2368 M: 07976 125 010 E: ben.duffill@mrgpeople.co.uk
The closing date for applications is Sunday 21st July 2019.
You can also apply online through the MRG website by clicking HERE.
Candidates who have particular requirements if invited for interview should make this clear in their application.
26 surrey.ac.uk
University of Surrey Guildford, Surrey GU2 7XH, UK
twitter.com/uniofsurrey facebook.com/universityofsurrey youtube.com/universityofsurrey
8467-0518
Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 Page 26 Page 27Made with FlippingBook Online newsletter