Grievance Procedures 2025

Decision of the Grievance Committee Following the conclusion of its hearing, the Grievance Committee shall deliberate and render a written decision approved by a majority of its members present at the hearing, either in person or by remote connection. The decision may either: (i) determine that no action be taken, or (ii) recommend to the Board that misconduct or a violation of ARCCA’s Governing Documents has occurred, and that a sanction be imposed on one or more Respondents. Sanctions may include, but are not limited to, a written reprimand, fine, suspension of some or all Membership privileges (including use of ARCCA’s Recreational Facilities and/or use of a Transponder for automatic entry to ARCCA and/or use of the automated guest entry system) for a period not to exceed one (1) year, and/or such other remedial action as may, in the discretion of the Grievance Committee, be appropriate for such misconduct or violation of the Governing Documents. The recommendation shall be rendered in writing within ten (10) days after the hearing is concluded. ARCCA’s Administrative Office shall provide each Respondent and Complainant written notice of the decision of the Grievance Committee. Except where the decision finds that no action be taken, the notice shall state that the next step in the procedure is consideration of the recommendation of the Grievance Committee by the Board at an open Board meeting. The Respondent may consent in writing to the Grievance Committee’s recommendation within seven (7) days of the giving of the written notice of the Committee’s decision. Where the Respondent(s) has consented to the recommendation of the Grievance Committee, the Board may approve the Grievance Committee’s recommendation by unanimous consent consistent with Section 6.6 of the By-Laws. A copy of the Grievance Committee’s recommendation shall be annexed to the notice. Unless the Grievance Committee finds that no action should be taken, or the Respondent(s) has consented to the Grievance Committee’s recommendation, and the Board has approved the recommendation by unanimous consent, a copy of the recommendation, along with the record of the hearing, and any evidence received at the hearing, shall be promptly delivered to the Board. Action By the Board From time to time, the ARCCA Administrative Office shall provide the Board with a schedule listing each uncontested fine or other sanction recommended by the Grievance Committee, excluding citations addressed by the Citation Panel. The Board may approve such uncontested fines and/or other sanctions by unanimous consent as provided above. With respect to any fine and/or other sanction recommended by the Grievance Committee that is contested by a Respondent(s), either expressly or by failure to timely consent, the ARCCA Administrative Office shall provide the Respondent(s) not less than seven (7) days’ notice of the Board’s intention to consider the Grievance Committee’s recommendation at an open Board meeting. The notice shall state the time and place of the meeting. Before or at that meeting of the Board, the Respondent(s) can, in writing, consent to the imposition of the discipline recommended by the Grievance Committee, in which case the Board may adopt the decision of the Grievance Committee. In the absence of such consent and waiver, the Board shall consider the Grievance in the open meeting. The Board, in its sole discretion, may consider additional evidence or witnesses or base its consideration solely on the record developed at the Grievance Committee hearing. The Board shall,

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