Head of Estates Programme Management - Uppingham School

Candidate information pack Head of Estates Programme Management

Contents

About us

Uppingham is a vibrant, stimulating and forward- looking school with a long and proud history. Founded in 1584, today, Uppingham is one of the UK’s leading co-educational independent boarding and day schools for pupils aged 13-18. It has a strong academic profile, offers a rich and wide-ranging co-curriculum and excellent pastoral care tailored to the needs of today’s young people. Located within a beautiful market town in the heart of England, the School is a blend of heritage and contemporary architecture, with recent additions including state-of the-art science, sport and music facilities. Uppingham employs circa 550 staff. The teaching staff number 120 and are supported by staff in business units responsible for marketing, admissions, business development, human resources, IT, finance, health and safety, operational services, and estates. In 2022, Maidwell Hall School joined the Uppingham Group of Schools. Situated in Northamptonshire, Maidwell educates pupils from ages 4 to 13. In 2024, Uppingham Cairo will open, with Uppingham Vietnam planned for the following year.

3 About Us 5 Headmaster’s Welcome 7 About our Estate 8 Our Structure 10 The Role 14 The Person 16 Working for Us 17 Application process

Headmaster’s Welcome

We may be a school with a long and proud heritage, yet we look forward into the twenty-first century with imagination and confidence. The value of an all-round education, in which each individual and their talents come first, is fundamental to the Uppingham experience. Our community values people. We are warm, compassionate and mutually supportive. Here, generosity of spirit and respect matter. We have the balance in our worldview to take the time to enjoy life. Our pupils, in all their diversity, are appreciated for who they are. They shape the community and, supported by staff who truly care, make Uppingham the rich and happy place it is. Uppingham’s commitment to a holistic education is historic and wholehearted. Intellectual rigour, exploration, critical analysis, creativity, risk-taking, communication, teamwork – all are central to the way we guide, nurture and inspire our young people. Likewise, we fundamentally value the broader aspects of the curriculum – the creative, visual and expressive arts, music, theatre, sport.

“Uppingham is a vibrant, stimulating, energetic and forward-looking school.”

“It is central to our philosophy that Uppinghamians aspire to bring the best out of themselves intellectually and creatively”.

Academic ambition matters. Our pupils demand to be stimulated, challenged and inspired by their teachers. In turn, we want their academic education to be thought-provoking, intense, and life-changing. We care about who our pupils become. We believe in the transformative power of education. In the context of the 21st Century, it will be our pupils’ personal qualities and values, not just exam results, that will set them apart. Our role is to give young people the skills, confidence and capabilities to navigate their own paths through life – and the unshakeable sense of self they need to influence the world around them for the better.

Dr Richard J Maloney Headmaster

Estates Contracts and Compliance Manager

Head of Estates Programme Management

About our estate

The estate covers 120 non-contiguous acres, almost one mile apart at its extremities and interspersed by town housing and retail properties. It includes 59 acres of playing fields, 14 acres of gardens, and a built estate of 80 buildings, of which 24 are listed (Grade I & II), across 775,000 sq ft. Buildings include teaching blocks, assembly buildings, boarding houses, staff housing, administrative and technical accommodation, a commercial theatre, and sports facilities. Through significant investments in our buildings and facilities over recent years, we have always sought to integrate the new with the old, and to uphold an identity that is uniquely Uppingham. Our campus is a place of bold ambition that celebrates its illustrious past while always building with foresight and optimism for the future – creating an environment that pupils will cherish and value throughout their school years, and remember with fondness for life. Reporting to the Estates Director, the Estates team comprises of circa 40 people. The team is responsible for maintenance, grounds and gardens, estates compliance, porterage and security.

Head of Estates Programme Management

The role

Job purpose Reporting to the Estates Director, the Head of Estates

Programme Management is responsible for supporting all aspects of the Infrastructure Strategy, Planned Maintenance Programme, Condition Surveys, and Asset Management Plan to create an Estates Investment Programme. This ranges from maintenance projects to major capital investment projects, and the regular monitoring and maintaining of data sets that support the delivery and creation of the programmes of work. They will be responsible for ensuring all contractors work in accordance with School policy, health and safety legislation, and performance evaluations are to be undertaken for each project. They will be responsible for the development of all projects in accordance with the project life-cycle process. This involves ensuring that each project meets the criteria in the Estates Investment Framework, or is a maintenance priority to ensure that the built environment is safe, and to prevent any interruption to the use of the buildings and associated external spaces. They will line manage the Property Records Co-ordinator and ensure that all the role accountabilities are delivered. Your accountabilities Create and maintain project specific programmes and an overarching Estates Programme, with regular updates to reflect changes agreed with the Estates Director. The programme will provide financial information to assist with decision making and project prioritisation and will align with the Estates Investment Strategy and Framework. Ensure all policy, procedures and associated documents are implemented, maintained, and reviewed regularly to reflect changes in legislation or School policy, within the scope of the role. The programme is extensive, and the role includes responsibility for preparing reports, tracking projects against milestones, financial management, coordination of internal and external resources and ensuring documentation i.e. policy, CDM, contractor management is meeting all legislative requirements. As the responsible manager for all Projects, the role will support other members of the Estates Team in the delivery of projects, within the scope of their roles.

Head of Estates Programme Management

The role (continued)

From initial concept, develop and prepare project briefs. Produce detailed feasibility studies ensuring that they reflect and communicate the strategic and operational priorities of Uppingham School. Prepare and present project budgets for funding purposes and maintain cost control from conception to completion. It is expected that this will require advice from external consultants where necessary. Monitor, manage and communicate financial performance against budget and targets, taking appropriate corrective action where required, in liaison with the Estates Director. A live financial tracker should be maintained for all projects and regular updates provided together with cashflow reports. Ensure that risks relevant to all allocated projects are assessed, prioritised and addressed appropriately. Prepare, monitor, update and communicate risk registers, project programmes and project budgets, with support from external consultants as necessary. Coordinate and deliver operational testing, commissioning and ensure Practical Completion is issued in conjunction with handover to Uppingham School. This extends to the delivery of operational induction to building users and departments where necessary to communicate the in-use requirements of the completed project/building. During the rectification period, be the main point of contact for Uppingham School to ensure that the design team carries out appropriate inspections and arranges for defects to be remedied to meet with the School’s operational needs and timetable. On expiry of the rectification period, record and action the final inspection and notifies the contractor/s of any defects requiring attention before release of retentions. Select, appoint, lead, and manage consultants through a series of RIBA design stages. Undertake all necessary pre-qualification requirements, selection, and appointment; in doing so, establish and communicate realistic targets and controls, monitor progress and chair project meetings. Identify, interpret, and comply with building, planning and listed building legislation, regulation and best practice guidance. It is expected that this requires advice from external consultants and specialists.

Head of Estates Programme Management

The person

Qualifications, Experience, Skills & Personal Qualities

Accountable for the direct delivery of projects and to ensure these projects are managed in accordance with a structured whole life- cycle project process. Act as a central point of information for oversight of estates projects, including developing and maintaining an asset management plan on a 1yr, 5yr, 10yr plan aligned with the Infrastructure Strategy, condition survey data, and demands of the School estate. Ensure that post project evaluations are undertaken which would include contractor evaluations and ensure that opportunities for improvement are identified and implemented for future project delivery. Support the Estates team by providing technical and operational advice and ensure that all members of the team maintain a consistent and technically sound approach to maintaining and improving the School estate. From initial design consider and deliver the requirements for the handover of a completed project to the wider Estates Team and CAFM system. Work with the Estates team to ensure that all works completed by Uppingham School Estates (including maintenance, grounds and gardens projects completed by others) are coordinated to both maintain the estate and deliver the support the Estates Investment Programme. Ensure that the School complies with relevant health and safety legislation in respect of all works connected to project works and be accountable for all other related legislation and regulatory compliance. Maintain comprehensive records to evidence compliance. Ensure that all visitors, consultants and contractors that operate on site are fully compliant with the School’s safeguarding and health and safety requirements.

Qualifications • Degree or equivalent in a related discipline i.e. Building Surveying or Quantity Surveying. • Membership of a Professional Body i.e. RICS / APM Essential Experience: • Previous experience of successfully delivering capital projects in an operationally live environment with multiple stakeholders. • Demonstrable experience in financial and budget management. • Demonstrable experience and knowledge of procurement procedures together with contract and tender knowledge. • Proven experience of delivering projects through the entire project lifecycle from inception through to completion. • A strong working knowledge of health and safety legislation within the context of construction and project work. • Proven ability to chair, present at, and contribute to meetings. • Experience of line managing professional and technical roles. • Previous experience of working in an educational setting is desirable but not essential. • Advanced IT skills with the ability to use and manage systems and resources effectively. Skills: • A clear, effective communicator, possessing both verbal and written skills, who is able to maintain effective communications systems and processes within the Projects and Estates Team, School stakeholders, and external stakeholders. • Time management skills and ability to meet deadlines whilst under pressure. • The ability to analyse and produce complex data and reports, interpret statistical information including financial data, and to suggest suitable options for programming. • Strong verbal and numerical reasoning.

Head of Estates Programme Management

Working for us

Terms and conditions

Personal qualities: • Flexible and able to adapt to a changing and challenging environment. • Leads by example, sets high standards, and can create a high- performing team ethos and culture. • Attention to detail. • Ability to work collaboratively and a willingness to contribute to the success of a team. • Diplomatic problem-solver who understands the requirements of stakeholders and colleagues. • Confident, definite when required, and willing to make difficult decisions. • Committed to continuous personal development.

Working hours

35 hours per week up to £60,000

Salary

Probation period

6 months

Benefits

Holidays The annual holiday entitlement is 30 working days, of which up to 5 days must be taken over the Christmas period. Public holidays in term time are normal working days; a day off in lieu is given at another time. Pension scheme Defined contribution scheme: employee contribution matched by School by factor of two, up to 10% maximum. Benefits • 50% contribution to premiums for School’s private health scheme • Death in service cover with a lump sum of twice annual salary • Free membership of dual-use Sports Centre (£25 annual admin fee) • Free staff lunches in term-time • School fee day place discount for children of staff • Retail and restaurant discounts, via Westfield platform • Cycle to work scheme • Free annual ‘flu jabs • Westfield health care package • Recognised as a “Disability Confident” employer • Recognised as a “Mindful” employer Safeguarding The post-holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom they are responsible, or with whom they come into contact, will be to adhere to and ensure compliance with the School’s Safeguarding (Child Protection) Policy at all times. If in the course of carrying out the duties of the post, the post-holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, they must report any concerns to the School’s Designated Safeguarding Lead (DSL) or to the Headmaster.

Key relationships

Direct reports: • Property Record Co-ordinator

Other key relationships • Headmaster • Bursar • Chief Operating Officer • Estates Director • Director of Admissions • Deputy Director of Admissions • Commercial Director • Operations and Procurement Director • Marketing Director • Director of Sport • Assistant Head: Co-curricular • Catering Contractor • External Consultants relevant to the role • Estates Management Team • Estates Team

Head of Estates Programme Management

Our structure

Estates Director

Head of Estates and Programme Management

Head of Estates Service

Head of Energy & Environmental

Head of Asset Management

Health & Safety Manager

Head of Building Fabric

Head of M&E Services

Head of Contracts

Estates Business Co-ordinator

Sports Turf Manager

Senior Estates Technician

Security Team (External)

Health & Safety Assistant

Building Fabric Surveyor

Property Records Co-ordinator

Gardens Manager

Electrician x2

Estates Helpdesk Administrator

Deputy Sports Turf Manager

Estates Technician x4

Deputy Gardens Manager

Transport

Joiner x2

Plumber x2

Estates Compliance Administrator

Sports Turf Team

Welcome Steward

Gardens Team

Workshop Joiner

Fire Technician

Senior General Maintenance Operative

Water Hygiene Technician

Decorator x2

Head of Estates Programme Management

Application process

Schools Leadership has been retained as our exclusive advisor for this appointment and any third party or direct applications will be forwarded to them.

For a confidential discussion please contact:

Melanie Pye melanie.pye@schoolsleadership.com 07530 734 568 Eshe Muhammad eshe.muhammad@schoolsleadership.com 07355 093 391

To apply, please send your application to Melanie Pye or Eshe Muhammad.

Closing date: Sunday 18 February 2024 Interviews: Friday 1 March 2024

Uppingham School is committed to safeguarding and promoting the welfare of its pupils and expects all employees to share this commitment. All employees must be willing to undergo child protection training and screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

Head of Estates Programme Management

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