HEAD OF MECHANICAL ENGINEERING CANDIDATE INFORMATION PACK
EXECUTIVE SUMMARY
The University of Exeter estate comprises over 360,000m² of academic, research, administrative, commercial, residential accommodation and renewable energy infrastructure on 430 acres of land across Devon and Cornwall. The University has ambitious plans to continue to develop its estate and infrastructure, including a bold commitment to invest in sustainable buildings and infrastructure to support its goal of becoming a Net Zero University by 2030. This post offers the opportunity for the successful applicant to build upon existing mechanical engineering skills, taking responsibility for the project management of the M & E elements major building projects with capital value from £500k to £100m; the design, costing, financial control, administration and supervision of minor works and maintenance projects, with individual values up to £1.5m; term maintenance contract delivery; statutory compliance; design work; digital estate delivery and other general engineering duties. The University is keen to appoint an engineer with experience of design, project and operational management and the development of the digital estate. The post-holder must be able to work on his/her own initiative, able to supervise a mechanical engineering team and be effective both leading and participating in multi-disciplinary teams. He/ she must have experience in the design, financial control, administration and supervision of building and infrastructure projects with individual project values in excess of £1.5m and recent project management experience working of the mechanical element of major capital projects with total value over £100m.
EXECUTIVE SUMMARY ABOUT STRATEGY 2030 NET ZERO BY 2030 THE ESTATE CAMPUS LOCATIONS JOB DESCRIPTION PERSON SPECIFICATION WORKING AT UNI OF EXETER APPLICATION PROCESS
EXCELLENT
STRATEGY 2030
The University of Exeter will use the power of education and research to create a sustainable, healthy and socially just future. Their shared purpose and vision will continually move them forward to make a difference to their people, communities, partners, and to the world around them. In order to fulfil their purpose and lead the change for the future of the world, they have created Strategy 2030. In the next decade University of Exeter will build on their strong interdisciplinary culture to:
• Lead meaningful action against the climate emergency and ecological crisis.
• Make key breakthroughs to transform human health and wellbeing.
• Lead the progress towards creating a fair, socially just and inclusive society.
ABOUT
For further information on Strategy 2030 please click here.
The University of Exeter combines world-class research with excellent student satisfaction, from campuses in Exeter and Cornwall. They are one of the very few Universities to be both a member of the Russell Group and have a Gold award from the Teaching Excellence Framework (TEF). Their success is built on a strong partnership with their students and a clear focus on high performance. The University has over 25,000 students from 130 countries and over 125,000 alumni in 183 countries providing their academic community of staff, students and visiting researchers with a truly global experience and a diverse, inclusive environment. Their strategic partnerships across the world bring together leading academics and the resources of outstanding Universities to deliver transformative impact in key global
challenges such as global sustainability and wellbeing.
Research is at the heart of everything the University does and is making a difference across the world. They unite expertise from across academic disciplines, breaking down barriers to create innovative solutions to complex, global challenges. Recent breakthroughs to come out of their research include using drone surveys and computer modelling to plot extreme arctic erosion, improving diagnosis and treatment for cancer and diabetes and developing a 7-point plan to battle the climate emergency via economic reform.
For further information please click here.
RESPONDING TO THE CLIMATE AND ENVIRONMENTAL CRISIS
THE ESTATE
The University of Exeter has committed to leading meaningful action against the climate emergency and ecological crisis. This includes achieving carbon net zero across all scopes by 2030 and pursuing a policy of environmental net gain. The University’s Environment and Climate Emergency Policy Statement aims ‘to integrate carbon and environmental management into all University processes and to maximise the influence of the University in reducing its footprint through education and research, its operations and ambitions’. Exeter performs well in three independent sustainability league tables: THE Impact 2023 (18th Global); QS World University Rankings: Sustainability 2024 (30th Global); People & Planet University League 2023/24 (21st UK). The Sustainability Team facilitates projects, initiatives and activities to embed sustainability into university culture and achieve our sustainability commitments.
The Infrastructure Decarbonisation Masterplan (IDM) sets out how the University will reduce its scope 1 and 2 emissions on its estate. A detailed programme of works to 2030 is currently being developed taking account of deliverability and estimated cost and carbon savings. Alongside the development of this programme, the following projects are currently underway: • Wind turbine at Penryn: initial feasibility has identified the potential for two 900Kw turbines with a capital expenditure of £3.4 million generating 500 tonnes carbon saving per year. • Rollout of rooftop PV programme. • Duryard PV array: delivery of a 1MW PV array with private wire to Streatham campus. • Heat decarbonisation: feasibility underway considering three options for delivering low carbon heat. • Roll out of a lighting replacement programme.
The University of Exeter estate comprises over 360,000m² of academic, administrative, commercial and residential accommodation on 430 acres of land in Exeter, Penryn and Truro. Their campus locations span both Devon (Exeter) and Cornwall (Truro and Penryn) across the beautiful South West of England. The University of Exeter was awarded Green Flag status to it’s Penryn, Streatham and St Luke’s Campuses. They are acknowledged as the most beautiful and botanically interesting of any UK University. Streatham Campus is described by The Times as the ‘best- gardened campus in Britain’ and by The Independent as having a ‘sublime’ setting. The Streatham Campus is a registered botanical garden that is home to specialist plant collections including the National Collection of Azara in co- operation with Plant Heritage and the National Council for the Conservation of Plants and Gardens. For a drone tour of the Streatham campus click the video. below.
Exeter
Truro
Penryn
For further information on sustainability at the University of Exeter, click here.
JOB DESCRIPTION
• Participate in an emergency call-out rota in operation out of normal working hours.
College/Service:
Estate Services
Post:
Head of Mechanical Engineering
Grade:
G
2. Planning and Management • Responsible for the planned implementation of his/her own workload, liaising with the Assistant Director and other relevant members of Estate Servcies. • Supervise, advise and support senior engineers, engineers and clerk of works staff. and check and approve design work. • Planning the implementation of individual projects (minor and major) and other multi-disciplinary project programmes. • Working closely with the Assistant Directors and Senior Mechanical Engineers, provide input into the compilation of the Long Term Maintenance and Minor Works plans. 3. Financial Management • Maintain budget control of individual projects and maintenance contracts. • Authorise, issue and validate payments, orders and variations, compile and agree final accounts for projects. • Authorised signatory for invoices for payment up to £10,000 and purchase orders up to £10,000. • Follow procedures for the operation of any VAT management schemes. • Provide cashflow and other information for government returns and internal monitoring purposes. 4. Resources controlled • Estates Mechanical Engineering team • External consultants. • External contractors and, in liaison with the Director Labour Manager, direct labour trade staff. • Individual project budgets for maintenance, minor and capital works. Decisions concerning the supervision and time management of the projects for which he/she is responsible, and any other staff reporting to them. • The post-holder is responsible for the 5. Decision making • implementation of multi-disciplinary projects and project programmes and is expected to make all necessary decisions commensurate with their management. • Other technical and professional decisions relating to the University estate and infrastructure,
Reporting To:
Assistant Director Estate Services Engineering and Direct Works
Main Purpose of the Role: This post offers the opportunity for the successful applicant to build upon existing mechanical engineering skills, taking responsibility for the project management of the M & E elements major building projects with capital value from £500k to £100m; the design, costing, financial control, administration and supervision of minor works and maintenance projects, with individual values up to £1.5m; term maintenance contract delivery; statutory compliance; design work; digital estate delivery and other general engineering duties. The University is keen to appoint an engineer with experience of design, project and operational management and the development of the digital estate. The post-holder must be able to work on his/ her own initiative, able to supervise a mechanical engineering team and be effective both leading and participating in multi-disciplinary teams. He/ she must have experience in the design, financial control, administration and supervision of building and infrastructure projects with individual project values in excess of £1.5m and recent project management experience working of the mechanical element of major capital projects with total value over £100m. The Head of Mechanical Engineering will also be required to advise on technical matters and deal with general estate issues relating to the development of the University estate. Main duties and accountabilities 1. Technical • Provide advice and decisions in all matters relating to the University’s mechanical systems, gas and water networks and HVAC plant, including health and safety and statutory compliance. • Act as building services project manager on complex and/or major capital projects, leading multi-disciplinary teams (external consultants and/ or in-house staff), liaising with internal customers and external contractors and controlling project budgets, developing and maintaining programmes with responsibility for delivering projects on time and to the required quality. • Provide advice/input into building specifications for major capital projects, preparing a brief for
external consultants, checking specifications prepared and providing specialist advice as necessary. • Provide initial feasibility studies and budget estimates for major and minor capital projects. • Implement M&E projects (refurbishment, alterations, planned maintenance or new build) up to an individual value of £1.5m. Prepare scheme and working drawings, specifications, contract documents; obtain quotations and tenders; responsible for contract management and financial control; site supervision and inspection. • Have experience in the design and implementation of sustainable and low energy projects and technologies. • Lead on the delivery of the mechanical engineering elements of the University’s Carbon Management Strategy by the delivery of low carbon and zero carbon projects and renewable technologies. such projects will include the construction of new build projects and extensive refurbishment works to decarbonise the estate as the University moves towards net zero in 2040. input into smaller capital refurbishment works and long-term maintenance projects. • Lead on the mechanical element of delivery of eth digital estate • Check and approve design work of the Mechanical Engineering Team • Lead on the introduction and enforcement of safe working practices to comply with relevant health and safety legislation, regulations, codes of practice, etc. • Contribute to post-tender evaluations of projects and assist in the preparation of reports. • Carry out plant appraisal and infrastructure surveys and prepare schedules of condition with prioritised, costed items of repair. • Lead on the implementation of the University Gas Safety Case, F Gas Regulations Asbestos Management Plan and other relevant Statutory Compliance Regulations.. • From time to time, undertake some ‘flexi’ working where the demands of the project and programme require an on-site presents during weekends and evenings. • Manage the delivery of term maintenance and long term maintenance.
including those relating to health and safety and statutory compliance.
6. Other Duties • Update the Assistant Director regarding progress and any other relevant factors on a minimum weekly basis. • Check and arrange signatures for contract and other legal documents. • Act as mentor to junior members of staff, work experience students. 7. Contacts The Head of Mechanical Engineering’s main internal contacts are other staff within Estate Service and across Professional Services and Faculties. He/ she also has contact from time to time with the Deputy Vice Chancellors, Committee members, members of the Guild executive and other students. External contacts include contractors, suppliers and consultants, and contacts at government bodies, institutions, other organisations and the Public. This job description summarises the main duties and accountabilities of the post and is not comprehensive: the post-holder may be required to undertake other duties of similar level and responsibility.
PERSON SPECIFICATION
The qualifications, experience and skills required for this post are:
• Hold chartered status with relevant qualification such as MCIBSE or MIMechE • Minimum qualification to degree level in building services or other related engineering subject. • Experience in building service engineering, including maintenance and minor projects (individual values in excess of £500K). Recent experience in the project management of complex M & E building schemes, with a value in excess of £1.5m. • Experience of working in a multi-disciplinary environment and working effectively leading and participating as a member of multi- disciplinary teams. • Good working knowledge of the Building Regulations, relevant statutory legislation and codes of practice, CDM regulations, JCT and other standard forms of contract and NES and other standard technical specifications. . • Have the ability to relate to and build a good working relationship with professional colleagues, senior managers and academic staff, other University staff and clients, external consultants and contractors, staff in other institutions and organisations. • Flexible attitude and able to work on own initiative. • Good computer skills experience in use of Microsoft excel, project and access, design simulation modelling and CAD.
To help achieve their vision of being one of the world’s leading universities, the University of Exeter want to build a world class workforce. WORKING AT THE UNIVERSITY OF EXETER
Top 150 in the Times Higher Education (THE) World University Rankings 2023.
Top 50 in the Times Higher Education (THE) Impact Rankings 2022. 3
Why not join them on their journey?
The University of Exeter offers an outstanding set of benefits for colleagues including generous annual leave (41 days inclusive of bank holidays and closure days) and flexible working. Other benefits include: • Pension salary exchange scheme (USS and ERSS) for further information click here. • The University is committed to sup - porting staff who maintain carer responsibilities alongside their job, therefore offer maternity, paternity and adoption leave. • There are nurseries on both the Streatham and Penryn Campus, as well as a childcare voucher scheme; • Pool bike scheme to help travel sus- tainably to and from meetings across campuses; • Cycle to work and bus pass schemes • All campuses are well-served by state of the art fitness centres. Other op - portunities to promote wellbeing in- clude community challenge days, and special interest groups. • A confidential 24 hour counselling and advice service • Chaplaincy Staff at the University of Exeter, wheth - er based at the campuses in Devon or Cornwall, benefit from living in one of the most beautiful parts of the country. With stunning scenery, outstanding quality of life, and increasingly excellent economic prospects, the South West has cemented its reputation as one of the very best plac- es to live, work, and study in the UK.
Top 15 in the Guardian University Guide 2022 and The Times and The Sunday Times Good University Guide 2023.
Top 50 in the Times Higher Education (THE) Most International Universities in the World 2022.
99.3% of our research is rated of international quality 1 in REF 2021 with 12 of our subjects in the Top 10 for world-leading impact. 2
30,000 students from more than 150 countries.
In touch with over 155,000 alumni in 183 countries.
6,700 staff from more than 100 countries.
Runner-up for the University of the Year award in The Times and The Sunday Times Good University Guide 2023.
A world-class, research-intensive University.
For further information on the benefits on offer, click here.
APPLICATION PROCESS
For a confidential conversation please contact our advisors Nick Coppard (nicholas.coppard@mrgglobal.com) or Matthew Giles (matthew.giles@mrgglobal.com ) of The Management Recruitment Group.
Applications should consist of a comprehensive CV and a covering letter.
Applications should be sent to nicholas.coppard@mrgglobal.com
Closing date for applications is Sunday 16th June 2024.
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