Stakeholder Management • Manage the relationship with the University, Students and URS site teams in relation to defect identification, management and resolution including communication and coordination of contractors. • Manage the Employer’s Agent and Clerk of Works on defects, as required. • Liaise with the Building Contractor to resolve defects as required. • Liaise with the Technical Asset Management team, URS team and other UPP colleagues to resolve defects as required. • Liaise with the SPV’s representatives (as required). • Represent UPP on site in all matters relating to defects on the projects. Additional Responsibilities Defects Liability Period (DLP) – 12 months and 24 months • Produce a ‘wash-up’ report highlighting areas of improvement at Practical Completion. • Organise and where required chair monthly monitoring meetings with URS and the University. • Undertake inspections (with support from the Technical Asset Management team and/ or specialist external resource as required) to crystallise the schedule of defects which needs to be resolved for the certificate of
making good defects to be issued. • Produce and publish ‘lessons learnt’ report associated with the individual projects. • Maintain an issue log and regularly distribute to identified recipients. Proactive and Reactive Issues – Year 2 to 12, and beyond • Establish a regular review of building performance within the portfolio at all sites. • Manage and report to the SPV Boards on a rolling programme of remediation of defects. • Ensure all statutory obligations (including CDM) are met during the remediation of defects. • Ensure all project documentation is in place and compliant, including management of all required meeting, reporting and notice protocols under the project documentation. • Undertake inspections of potential estate transfer buildings to report on the extent and commercial value of possible defects which may create commercial risk to UPP. • Provide technical advice to URS site teams, other UPP departments and liaise with and manage technical advisers involved in defect / asset management activities. • As a member of relevant internal groups, champion continuous improvement by engaging in lessons learnt and knowledge / good practice sharing sessions to enhance UPP’s overall asset management and accommodation offer.
Other Information • The post holder will be required to regularly travel to other UPP sites, with associated overnight stays. • Engender a culture of continuous improvement. • Support the Technical Asset Management and Energy / Environmental Sustainability teams as required by the Asset Management Director • Other duties as deemed commensurate with the role.
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