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OPINION
Practical insights and recommendations for creating, communicating, and maintaining an effective AI policy. Creating an AI company policy
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W hen we first explored artificial intelligence at HLB, like many in the architecture, engineering, and construction industry, we approached it with excitement and caution. Implementing AI offered incredible potential, but the risks quickly became evident. If your firm does not yet have an AI policy, learn from our experience and establish one as soon as possible. Here are practical insights and recommendations to guide you through creating, communicating, and maintaining an effective AI policy.
Erik Stroemberg
PLANNING. In the wake of ChatGPT 3.5’s release in November 2022, when the world saw just how transformative AI could be, we moved quickly. By February 2023 we had assembled a dedicated AI team that blended HLB’s strategic vision with deep technical and educational expertise. Within weeks, this small group began researching trends, evaluating tools, and translating insights into clear, actionable guidance. Having one point of contact within our AI team helped us to drive consistency and kept our strategy aligned
and accessible, accelerating the understanding and potential for this technology within HLB. Next, the team generated and deployed our AI policy with a focus on speed over perfection. We knew it was more important to get a solid baseline in place, something clear but not overly granular, than to wait for every detail to be perfect. Policy creation was not limited to leadership or IT – open, cross- disciplinary conversations, together with advice from our legal team, brought forward diverse perspectives
See ERIK STROEMBERG , page 10
THE ZWEIG LETTER OCTOBER 6, 2025, ISSUE 1604
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