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Policy Title:
Policy Number:
Vacation and Accrual Schedule
21.19
Category: Human Resources
Effective Date: 10/01/2016
Policy Owner: Sr. VP for Administration and Finance Responsible Office(s): Human Resources
Policy applicable for: Classified and Unclassified Employees
Prior Effective Date: 01/01/2016
Background
This policy applies to employees who are not covered by a collective bargaining agreement or for whom the agreement contains no provision regarding this subject.
Policy
1. An employee shall accrue vacation time in accordance with the tables contained inthis policy.
2. An employee may carry over vacation credit from year to year up to the maximumamount reflected in the table below. An employee cannot be paid for or accrue vacation in excess of the maximum vacation accrual rate.
3. Vacation time continues to accrue during paid vacation and paid sick leave. Vacationdoes not accrue during a leave of absence without pay.
4. A vacation request must be requested from administrative authority at least 30 daysin advance of the first date of vacation time.
5. The needs of the university shall be the basic consideration for scheduling vacationtime.
6. Vacation must be approved by the administrative authority prior to the employeetaking the time off work.
7. Once a vacation leave has started, illness or incapacitation that happens during vacation may not be transferred to sick leave (time), unless the employee is hospitalized. A certification of health care provider form must be provided to supportthe leave transfer.
8. Vacation time may be used once an employee has exhausted sick leave (time)accruals.
9. Vacation balances must be exhausted before beginning a Personal or Educationalleave of absence without pay.
10. An employee who transfers within the university shall transfer the accrued vacation
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