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Procedure
Notification
15. Employees unable to report to work must notify their administrative authority no laterthan ½ hour after the designated starting time for each day of absence; however, where the employees’ duties must be continuously performed (an operation which operates 24 hours a day, seven days a week, 365 days a year), the notification mustbe no later than two hours before the designated starting time for each day of absence. When hospitalization or institutionalization is required, employees must notify their administrative authority upon admission, when possible, and upon discharge. 16. In case of absences of five or more consecutive work days, employees must providea statement from a licensed health care professional indicating the necessity of the absence, dates of absence and estimated date of return to work. See Human Resources Policy 21-21. 17. Failure to notify the administrative authority within the time periods specified in this policy may result in an unauthorized absence without pay subjecting the employee to disciplinary action up to and including termination of employment.
18. Employees failing to comply with the requirements of this policy will not be paid, and may be subject to disciplinary action up to and including termination of employment.
19. Employees absent from work without notification and authorization for three or moreconsecutive work days may be subject to disciplinary action up to and including termination of employment.
Reporting Requirements
20. For non-exempt employees, sick leave (time) is accrued based on hours submittedvia the approved university timekeeping system for hourly-paid employees. For exempt employees, sick leave (time) is automatically accrued while in active pay status or when an employee is on leave with full or partial pay.
For employees re-appointed or re-instated to the university, the Human Resources
Department will adjust the sick leave (time) balances to reflect the previous unused
balance, if appropriate.
21. Employees must complete and submit the appropriate Time Off From Work Form or other form (electronic or otherwise) as designated by their organizational unit to their administrative authority for approval as soon as possible.
COM dually compensated employees eligible to receive a UCP Short Term Disability(STD) benefit are required to advise UC Benefits Department prior to the first day of paid absence (sick pay) in order to gain access to vacation pay following termination of STD benefit.
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