Changes must be submitted in writing and accomplished through him/her. Each request for disbursement of funds (i.e., initiation of a voucher or purchase order) requires the approval of at least two persons, one of who must be a primary approver. Approvals must be submitted electronically, via the College accounting software system. The list of approvers can be found on the CCAC Accounts Payable website at: https://my.ccac.edu/workingatccac/finance/accountsPayable/Documents/Approvals%20for%2 0Vouchers,%20Requisitions%20and%20Purchase%20Orders%2003.19.21.pdf
5.1.1 Primary Approvers
Primary Approvers will consist of the following persons: • Campus Deans of Administration • Designee of Dean of Administration (as approved by Director of Accounting) • Director of Purchasing • Budget Analyst • Director of Accounting/Accounts Payable Supervisor 5.1.2 Secondary Approvers The secondary approver may only be a person who has been given authority by a primary approver to approve a set range of department number expenditures. 5.1.3 Third Approvers The Campus Deans of Administration and the Director of Purchasing (for the Office of College Services) shall be responsible for adding a third named approver to the purchase requisition or voucher for certain ranges of account numbers involving restricted funds, foundation funds, advertising expenditures, equipment purchases, renovations, legal fees, veterans scholarships, publishing/printing, and computer and computer-related purchases. On-line Purchasing The Director of Purchasing or designee must assign a user ID to Employees utilizing the on-line supplies purchasing service contracted by the College. A separate user ID must be established for each general ledger account number charged. SECTION 6: BUSINESS TRAVEL / EXPENSE REPORTS & REIMBURSEMENT 5.2
6.1
General The College will reimburse employees for reasonable and necessary expenses that are
9
Made with FlippingBook Learn more on our blog