Unreconciled travel advances that are outstanding for more than 60 days after the trip end date will be deducted from the employee’s CCAC paycheck as authorized by the employee on the Trip Request form. Advances for travel expenses that are eligible for reimbursement under the AFT collective bargaining agreement will be made consistent with that agreement and must be submitted on the AFT Common Fund Trip Request form. The amount of the advance may not exceed the amount of the employee’s personal travel allowance plus the amount of any travel allowance voucher(s) allocated to that employee by one or more other AFT employees, in the manner permitted under the collective bargaining agreement then in effect. Transfer of travel vouchers between employees must be documented utilizing the established travel voucher transfer form, and all vouchers must be submitted with the AFT Common Fund Trip Request form. Material and Fee advance requests must be made via submission of a Voucher Worksheet form. Material and Fee advances that are outstanding for more than 120 days will be deducted from the employee’s CCAC paycheck as authorized by the employee on the Voucher Worksheet form. Advances cannot be carried over from one fiscal year to the next fiscal year Employees must close out and reconcile all advances received at the end of each fiscal year unless the travel will occur in the next fiscal year. Meal Allowances Meal allowances are not intended to provide 100% reimbursement for all food costs while traveling, but rather are intended to provide some supplement for restaurant dining. Employees are entitled a per diem of $40 per day for meals (including tips), provided that the employee is traveling out of county and an overnight stay is involved. Employees attending conferences that provide meals that are included in the cost of the conference are not eligible to receive the full $40 per diem rate. Employees attending conferences that provide lunch and/or dinner will be entitled to receive a $20 per diem for that day. Travel days are the days that the employee is traveling to or from the out of town event. The per diem rate for travel days is $20 per travel day. When all-day out-of-county travel not requiring an overnight stay prevents an employee from returning home by 7:00 p.m., the employee will be entitled to receive a $40 per diem for that day.
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Receipts for meals are not required for per diem reimbursement requests.
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