TABLE OF CONTENTS PREFACE ............................................................................................................................................1 SECTION 1: ACCOUNTING STANDARDS AND CONTROLS .....................................................................2 1.1 Basis of Accounting......................................................................................................2 1.2 Fiscal Control...............................................................................................................2 1.3 Chart of Accounts ........................................................................................................2 1.4 Recording of Revenue ..................................................................................................2 1.5 Recording of Expenses .................................................................................................2 SECTION 2: RECEIPT AND RECORDING OF REVENUES..........................................................................3 2.1 Receipts ......................................................................................................................3 2.2 Depository Bank Account .............................................................................................3 2.3 Cash Receipt Session Documentation Retention............................................................3 2.4 Returned Payments .....................................................................................................3 2.5 Tuition Payment Plan...................................................................................................4 2.6 Third Party Payer / Contracts .......................................................................................4 2.7 Overdue Accounts .......................................................................................................4 SECTION 3: DISBURSEMENT OF COLLEGE FUNDS ................................................................................4 3.1 Disbursements ............................................................................................................4 3.2 Preparation of Checks ..................................................................................................4 3.3 Check Signing ..............................................................................................................5 3.3.1 Under $100,000 ...........................................................................................................5 3.3.2 $100,000 and Up..........................................................................................................5 3.4 Petty Cash Funds .........................................................................................................5 SECTION 4: TUITION RATES AND REFUNDS.........................................................................................5 4.1 Tuition ........................................................................................................................5 4.2 In-county Employer Sponsors .......................................................................................6 4.3 In-County Associational Sponsors .................................................................................6 4.4 Tuition for Veterans of the U.S. Armed Forces and Their Dependents ............................6 4.5 Refunds - Credit Courses ..............................................................................................7 4.5.1 Prior to Start of Classes ................................................................................................7 4.5.2 During Drop/Add .........................................................................................................7 4.5.3 After Drop/Add............................................................................................................7 4.5.4 Non-refundable Fees....................................................................................................7 4.6 Refunds - Non-Credit Courses .......................................................................................8
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