It should be understood that, while the card is being issued on the credit of the College, the employee’s name will appear on the card, and the invoice for all charges made on the card will be sent to the employee’s home address. It will be the responsibility of the employee to pay the invoice in full in a timely manner each month. Failure to pay the full amount due each month by the due date may result in card suspension, at the discretion of the College. Credit cards with past-due balances of 90 days of more will be cancelled. Any credit card balance on a discontinued card (due to failure to pay the credit card bill or unauthorized charges to the card) will be recovered via employee payroll deduction. Payment of the balance due each month should be made regardless of whether the employee has received any requested advance or expense reimbursement from the College. The Provost or the appropriate divisional Vice President will identify those full-time exempt employees who should be issued CCAC backed credit cards. Each card will have a credit limit of $5,000 or less, depending on the recommendation of the Provost or the appropriate divisional Vice President. Employees with credit cards are prohibited from permitting other employees to make charges against their credit card. Use of the card is a privilege, not a right, of any employee or position, and can be revoked by the College at any time. Employees are responsible for all fees charged to the card, such as cash withdrawal transaction fees, interest charges, late fees, etc. Such fees are NOT reimbursable by the College. Anyone found to be misusing the card will be subject to immediate credit card privileges removal, and disciplinary action as appropriate, including possible termination and criminal prosecution. Employees will be required to follow College travel, purchasing policies, and regulations in order to receive reimbursement for business related purchases, including those made with the credit card.
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