7.4
Department Responsibilities ......................................................................................18 Controller ..................................................................................................................18 Deans of Administration.............................................................................................18 Campus Receivers ......................................................................................................18 Facilities and Security.................................................................................................19 Audit .........................................................................................................................19 Donations..................................................................................................................19 Physical Inventories ...................................................................................................19 Removal from Inventory ............................................................................................19
7.4.1 7.4.2 7.4.3 7.4.4 7.4.5
7.5 7.6 7.7 7.8
Surplus Sales .............................................................................................................20 SECTION 8: PURCHASE OF GOODS AND SERVICES.............................................................................20 8.1 Purpose.....................................................................................................................20 8.2 Scope ........................................................................................................................20 8.3 Established Procurement Thresholds ..........................................................................20 8.3.1 For Construction and Repairs (in accordance with Article 35.51 of PA the PA Code) – ...20 8.3.2 For All Other Purchases (excluding professional services) – ..........................................21 8.3.3 Professional Services..................................................................................................21 8.4 Invitation to Bid Requirements:..................................................................................21 8.4.1 Bid Specifications .......................................................................................................21 8.4.2 Advertising ................................................................................................................21 8.5 Request for Proposal Requirements............................................................................21 8.6 Award Criteria ...........................................................................................................22 8.7 Exceptions to Invitation to Bid (ITB) Requirements......................................................22 8.7.1 Emergency or Unusual Circumstances.........................................................................22 8.7.2 Sole Source Purchases ................................................................................................22 8.7.3 Use of External Contracts - Piggybacking.....................................................................22 8.8 Issuance of Purchase Orders.......................................................................................23 8.8.1 Issuing Department....................................................................................................23 8.8.2 Partial Purchase Orders ..............................................................................................23 8.8.3 Change Orders ...........................................................................................................23 8.9 Special Requirements for Acquisition, Construction or Renovation of Real Property .....23 8.9.1 Bid Bond ....................................................................................................................23 8.9.2 Performance Bond .....................................................................................................23 8.9.3 Subcontractor Payment Bond .....................................................................................24
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