C. Examine U.S. Department of State Consular Information sheets, travel warnings and alerts, and Centers for Disease Control and Prevention (CDC) travel notices. Programs must not take place in countries with any U.S. Department of State or CDC warnings or alerts that warn or strongly urge against travel unless the trip supervisor obtains prior written approval from the College President, the Provost, the Vice President of Enrollment Management, Regional President, the Academic Dean, the Dean of Students for Student Engagement and the Director of Risk Management. D. Trip supervisors must register approved programs with the U.S. Department of State so that the group’s presence and whereabouts are known. E. Make sure that overnight accommodations, such as hotels, are safe, secure, and to the extent possible, accessible for participants with mobility disabilities. F. Identify special requirements or skills required for everyone’s participation on the trip in any specific activities or excursions to be undertaken. Trip supervisors should deliberately consider and discuss, as appropriate, participants’ physical abilities and the inherent risks of the proposed activities. Discussion of a participant’s physical abilities must be conducted in a manner that ensures the privacy of the individual. Trip supervisors should make all efforts to mitigate risks associated with program-related activities. Trip supervisors are prohibited from scheduling high-risk activities, like bungee jumping, whitewater rafting, and technical mountain climbing, that can put participants in danger. Trip supervisors must inform students that they are prohibited from engaging in such high-risk activities in their free time. Any disciplinary action as a result of noncompliance are outlined in the Student Code of Behavioral Conduct and Employee Manual. G. Check the climate and weather forecast for the location(s) of the trip and remind all participants to pack and dress appropriately. H. Identify any potential hazards related to the trip, such as excessive heat or cold, insect- borne diseases, issues with terrain, hazardous plants and wild animals in the area. Trip supervisors are to provide participants with guidance specific to the activities being undertaken. Trip supervisors must submit these guiding directions, and the evaluation of potential hazards, together with the international trip proposal for review. I. Identify local resources for emergencies, such as medical care, as necessary. In addition to knowing how to access such services, the trip supervisor must recognize, be aware of, anticipate and prepare for the likelihood of cultural and technical differences in the approach to service provision in a given locale. J. Anticipate and plan for emergencies such as theft, illness, accidents, medical needs, inclement weather, vandalism, missing persons and arrests. Have a predetermined meeting place and be on time. The trip supervisor needs to develop processes in order to determine the best course of action for different unanticipated situations and
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