violated, a description of the applicable procedures, and a statement of the potential sanctions/responsive actions that could result. The time, date, and location of the hearing and a reminder that attendance ismandatory, superseding all other campus activities. Any technology that will be used to facilitate the hearing. Information about the option for the live hearing to occur with the parties located inseparate rooms using technology that enables the Hearing Decision- Maker/Panel and parties to see and hear a party or witness answering questions. Such a request must be raised with the TIXC at least five (5) business days prior to the hearing. A list of all those who will attend the hearing, along with an invitation to object to the Hearing Decision-Maker or member of the Hearing Panel on the basis of demonstrated bias. The objection must be raised with the TIXC at least two (2) business days prior to the hearing. Information on how the hearing will be recorded and on access to the recording for the parties after the hearing. A statement that if any party or witness does not appear at the scheduled hearing, the hearing may be held in their absence, and the party’s or witness’s testimony and any statements given prior to the hearing will not be considered by the Hearing Decision-Maker/Panel. • For compelling reasons, the Hearing Decision-Maker/Panel may reschedule the hearing. Notification that the parties may have the assistance of an Advisor of their choosing at the hearing and will be required to have one present for any questions they may desire to ask. The party must notify the TIXC if they do not have an Advisor, and theCollege will appoint one. Each party must have an Advisor present. There are no exceptions. A copy of all the materials provided to the Hearing Decision-Maker/Panel about the matter, unless they have been provided already. An invitation to each party to submit an impact statement to the Hearing Chair prior to the hearing for consideration by the Hearing Decision-Maker/Panel during any sanction determination. An invitation to contact the TIXC to arrange any disability accommodations, language assistance, and/or interpretation services that may be needed at the hearing, at least seven (7) business days prior to the hearing. Whether parties can/cannot bring mobile phones/devices into the hearing. b. Alternative Hearing Participation Options • If a party or parties prefer not to attend or cannot attend the hearing in person, the party should request alternative arrangements from the TIXC or the Hearing Chair at least five (5) business days prior to the hearing. • The TIXC or Hearing Chair can arrange to use technology to allow remote testimony without compromising the fairness of the hearing. Remote options may also be needed for witnesses who cannot appear in person. Any witness who cannot attend in person should let the TIXC or Hearing Chair know at least five (5) business days prior to the hearing so that appropriate arrangements can be made.
21
Made with FlippingBook Annual report maker