The Regional Directors of Student Engagement, in conjunction with designated staff and the Student Development Budget Review Committee, will prepare budgets governing expenditures based upon realistic estimates of their share of anticipated College Fee and bookstore net revenues/commissions. Estimated revenues shall identify the source: College Fee or bookstore operations. Total budgeted expenditures shall not exceed estimated revenues. The budgeted revenue from bookstore operations should be conservatively estimated because of the uncertainty of the bookstore results. The Operating Fund Budget shall list each activity or project, divided into the five (5) approved program areas (Clubs & Organizations, Cultural & Personal Development, Publications/Media, Personal Physical Fitness and Intramurals & Sports), with sub-totals for each category and be submitted on appropriate budget forms. Budget Submission: The budget for each organization shall be recommended by the administrator responsible for the programming area within which it falls and be endorsed by the Dean of Students for Student Engagement and the applicable campus Executive Dean for Business & Administration. Estimated revenues shall be recommended by the Dean of Students for Student Engagement and the applicable campus Executive Dean for Business & Administration. Budget Certification: Thereafter, the budgets will be submitted to a Student Development Budget Review Committee (or its equivalent) which will review them with the regional Director of Student Engagement and make its recommendations to the Dean of Students for Student Engagement and the Regional Campus President. The Dean of Students for Student Engagement and the Regional Campus President will approve the budget, certifying that the proposed expenditures comply with Board Policy III.08 and this Regulation, and that the estimates of revenues are reasonable. The approved budget will then be sent to the College Budget Office to be recorded and become effective. Changes to Approved Budgets: Budgets are designed for use in planning and as a standard for operating control. Revisions to budgets should not be made solely for the purpose of keeping expenditures in line with revenues but should reflect a change in planned programming. Changes in budgets shall be recommended by the campus organizations(s) involved. Transfer of funds within a programming area may be initiated by the regional Director of Student Engagement. Budget transfers which reflect significant changes in programming must be approved by the Dean of Students for Student Engagement and the Regional Campus President. Transfer of funds between programming areas may be initiated by the applicable Director of Student Engagement.
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