The time period for special projects shall not ordinarily exceed one (1) year. Repetitive projects must be included in the regular operating budget. Disbursements shall be made through the Office of the applicable campus Executive Director of Business & Administration, provided that the fiscal commitment for each expenditure shall have been approved by the appropriate regional Director of Student Engagement and the Dean of Students for Student Engagement. Disbursements shall be made only for the special purpose project for which the special project fund was approved. Any unexpended balance remaining upon termination of the project or expiration of the fund shall be returned to the Permanent Fund. If the Regional Campus President concludes that a specific proposed special purpose project does not comply with the purposes of the student development fund, he/she must refer the proposed project to an appropriate campus review process. The final decision, subsequent to this review, will be the responsibility of the Regional Campus President. C HAMPIONSHIP E XPENSE F UND Each campus shall establish a fund to pay the expenses of students participating in bona fide intercollegiate playoffs in a recognized league. The fund will be funded by setting aside a percentage of each year’s current operating budgets. Five percent (5%) of each campus’ student development budget shall be taken to establish this fund. The expenses of any CCAC intercollegiate team qualifying for the championship competition in their league will be paid from this fund. Any balance remaining at the end of the year will be carried forward to the next year and the 5% allocations from each campus’ student development budgets will be reduced accordingly. If any year’s expenditures exceed the amount in the fund, that excess shall be taken from the Contingency Fund and the Championship Expense Fund replenished from the succeeding year’s budgets. Replenishment of the fund must be approved by the College’s chief financial officer. Championship Expenses shall include only those relating to teams qualifying for those tournaments held to decide the champions of the leagues. They do not include trips to invitational tournaments. R EPORTS AND C ONTROLS The campus Executive Director of Business & Administration will maintain current controls by monitoring the budget, revenues and expenditures transactions. Recording in the College accounts and reports will be accomplished by sending these documents to the College Budget Office. Student Development Reports will be made available through the College’s Administrative Report Center (ARC).
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