R EVIEW AND R ELEASE OF I NFORMATION IN S TUDENT R ECORDS
III.09
Policy Reference(s):
Provost; Registrar
Responsible Department(s):
2/19/1996
Approval Date: Revision Date(s):
8/15/2016; 7/1/2021
I NSPECTION AND R EVIEW OF E DUCATION R ECORDS In accordance with Board Policy III.09 and the Family Educational Rights and Privacy Act (FERPA), eligible students have the right to review and inspect their education records, and to request amendment of those records if the student believes that they contain information that is inaccurate, misleading or otherwise violates their privacy rights under FERPA. Request to Review Education Records: Education records may be maintained by multiple departments, depending on the nature of the records in question and the academic program and campus location at which the student is enrolled. Offices that maintain student education records include the following: Office Types of Records Academic Management Services Official and unofficial transcripts; grade change and challenge records Registration/Admissions
Application, enrollment, placement, course registration, add/drop, withdrawal, program change, credit transfer and related records Disciplinary records and records relating to behavioral misconduct Records relating to requests for disability-related accommodations Tuition and fee payment records Financial aid applications, awards, refunds and related records Academic program records; records relating to academic complaint and academic misconduct proceedings; suspension and reinstatement records Records relating to civil rights complaints and resulting investigations, hearings and sanctions Veteran benefit application, eligibility and related records
Student Accounts / Bursar
Dean of Students
Supportive Services
Financial Aid
Dean of Academic Affairs
Office of Diversity, Equity and Inclusion/Civil Rights Compliance
Military and Veterans Services
A student who wishes to inspect or review his or her education record must submit a written request for access to the office which maintains those records. The request must specifically identify the records that the student wishes to inspect. Within a reasonable period of time, but no later than forty-five (45) days, the office receiving the request will notify the student of the time and place where the records may be inspected. If the records are not maintained by the office to whom the request was submitted, that office shall promptly notify the student of the correct office or department to whom the request should be addressed. If circumstances effectively prevent the student from reviewing the records at the time and place designated, the College will provide the student with a copy of the requested records or make other arrangements for their review.
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